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CITY COUNCIL MEETING MINUTES

JULY 9, 2015


1. CALL TO ORDER AND ROLL CALL: Mayor Woodruff called the meeting to order at 2:00 p.m. Mayor Woodruff and Councilors O'Brien, Christenson, Gates, Campbell, Holland and Cutter answered the roll. A quorum was present.
2. MINUTES: The Council considered the minutes from the June 11, 2015 meeting. Councilor Holland moved to approve the minutes as presented. Councilor Christenson seconded, and the motion carried unanimously.
3. PUBLIC COMMENTS/PRESENTATIONS: John Maré, representing the Trails Committee and the Waldport Walkers, addressed the Council, reporting on the status of the recent graffiti problems on the Woodland Trail. He noted that during their regular walk that morning, no new graffiti had been found and they had been pleased to find that the Public Works Department is in the process of replacing the rope bannisters at the switchbacks with metal pipe. Overall, the trail is in excellent condition.
4. PUBLIC HEARING: Mayor Woodruff opened the public hearing for comments on the proposed supplemental budget. City Manager Kemp reviewed the issue of relocation of the Public Works shop, noting that the current shop is located in the tsunami zone and the new facility would be up on Crestline Drive, which is out of the zone. Additionally, the new facility is larger and will also be used to store emergency supplies and provide a command center in the event of a disaster. He had researched possible funding through FEMA, but one of its requirements would be that the current shop location would have to become and remain open space. A letter from Willamette Marine Services, LLC, regarding the proposed 2.23% increase in water and sewer rates, was distributed to the Council. There were no additional comments from the public. Mayor Woodruff then closed the public hearing. A brief discussion ensued. Mayor Woodruff asked if the current use of the public works property would have an impact on future uses. City Manager Kemp responded that a Level 1 environmental study to assess conditions of the property would be prudent. Public Works Director Andry indicated he was not aware of any contamination issues.
5. DISCUSSION/ACTION ITEMS:
 A. Consideration of Supplemental Budget Resolutions:
  1. Funding Debt Service for the Purpose of Relocating Public Works Facility: The Council considered the resolution. Councilor Cutter moved to approve Resolution 1200. Councilor Gates seconded, and the motion carried unanimously.
  2. Amending Budget for FY 2015-2016: Councilor Cutter moved to approve Resolution 1201. Councilor Gates seconded, and the motion carried unanimously.
 B. Consideration of Resolution Adopting Water Management and Conservation Plan: City Manager Kemp indicated that the State had approved the Plan in 2014, and it now needed to be approved by the Council. A brief discussion ensued regarding public education efforts, funding a water plant upgrade study, the water curtailment plan, and the current availability of water. Public Works Director Andry noted that the flow in Eckman Creek is still quite adequate for the City's needs. Councilor Cutter moved to approve Resolution 1202. Councilor Holland seconded, and the motion carried unanimously.
6. COUNCIL COMMENTS AND CONCERNS: Councilor Cutter noted that the traffic bumps at the top of Cedar Street are gone, and drivers are cutting the corner. Public Works Director Andry indicated he would look into their replacement. Mayor Woodruff asked about interest in attending the annual League of Oregon Cities conference. Following a brief discussion, it was determined that Mayor Woodruff, Councilor Holland and City Manager Kemp would be attending.
7. REPORTS: City Manager Kemp noted that, due to the holidays, the departmental reports for July will be included in the August packet. He reported that the community sign is currently being shipped, and it is hoped that it can be installed this month. The City of Yachats has committed $800 in cash to the mosaic planter project, with a promise for additional monies or in-kind donations in the future. With regard to the Open Space project, the City has received a proposal for a community charrette process, which is scheduled for September 10-12, 2015. There will be a meeting regarding parks and recreation, facilitated by George Dunkel from Special Districts, on July 15 from 9:00 a.m. to 12:00 p.m. Mr. Kemp gave a brief update on legislation regarding recreational marijuana, and also noted the availability of grant monies from NOAA for water resiliency.
8. GOOD OF THE ORDER: No issues.
9. ADJOURNMENT: At 3:21 p.m., there being no further business to come before the Council, the meeting was adjourned.
Respectfully submitted,
Reda Q. Eckerman, City Recorder
APPROVED by the Waldport City Council this 13th day of August, 2015.
SIGNED by the Mayor this 13th day of August, 2015.
Susan Woodruff, Mayor