JANUARY 8, 2015
1. CALL TO ORDER: Mayor Woodruff called the meeting to order at 2:00 p.m.
2. OATH OF OFFICE FOR COUNCIL MEMBERS: City Recorder Eckerman administered the oaths of office to Mayor Susan Woodruff and Councilors Dann Cutter, Gregory Holland, and Jack Christenson.
3. ROLL CALL: Mayor Woodruff and Councilors O'Brien, Gates, Christenson, Campbell, Cutter and Holland answered the roll. A quorum was present.
4. MINUTES: The Council considered the minutes from the December 11, 2014 meeting. Councilor Cutter asked to delete the word "faulty" from the first sentence under "Council Comments and Concerns". Councilor Cutter then moved to approve the minutes. Councilor Holland seconded, and the motion carried unanimously on a voice vote.
5. PUBLIC COMMENTS: John Maré addressed the Council regarding the Woodland Trail hike his group had taken that day. He noted that two issues had been recently reported to the City, the Red River Bridge was very slick on one side, and a drain had been washed out near the south end of the trail. When the group later visited those two problem areas, they found that both issues had been promptly taken care of by the Public Works crew. Alan Canfield thanked the Council for the City's donation to the Citizen's Patrol and noted that they had a full house of volunteers at their meeting the previous night, which boded well for their 13th year in operation. Cynthia Burgeson, Regional Manager of Student Exchange, addressed the Council, noting that they were currently looking for two host families. She left materials for the Council to review and distribute to those interested in the program.
6. DISCUSSION/ACTION ITEMS:
A. Approval of Budget Schedule for FY 15/16: The Council considered the proposed schedule. City Manager Kemp noted the pre-budget goalsetting workshop was scheduled for the February Council meeting. Councilor Cutter moved to approve the proposed schedule. Councilor Gates seconded, and the motion carried unanimously. Councilor Campbell noted for the record that he may be absent on his annual vacation at the time of the budget hearing.
B. Signatory Resolution: The Council considered the proposed signatory resolution. No changes were made. Councilor Campbell moved to approve Resolution 1192, Councior Cutter seconded, and the motion carried unanimously on a voice vote.
C. Consideration of Resolution Adopting Revised Council Rules: Councilor Cutter moved to approve Resolution 1193. Councilor Holland seconded. Discussion ensued regarding the absence notification process. Councilor Cutter moved to amend the motion, and to strike the first sentence from Section 2.9. Councilor Holland seconded the amendment. The motion, as amended, then carried unanimously on a voice vote.
D. Waldport Clinic Water Supply: City Manager Kemp explained that although the site of the proposed clinic was in Southwest Lincoln County Water District's (District) service area, the City also had the ability to serve the property. The District Board met to discuss the situation, and determined that, due to the additional costs involved to install the infrastructure, it would be in the best interest of the clinic and the community in general if the City would provide the water service as well as the sewer. A memorandum of understanding (MOU) between the City and the District was included in the packet materials. Following a brief discussion, Councilor Cutter moved to authorize the Mayor to sign the MOU. Councilor Campbell seconded, and the motion carried unanimously on a voice vote.
E. Review of Revenue Trends for the General and Community Funds: City Manager Kemp provided a PowerPoint presentation on the subject. Highlights from the presentation included the observation that income from investments and transfers was on the rise, along with an increase in the number of second (vacation) homes. Additionally, though the local lodging tax receipts were increasing county-wide, Waldport's income from this source remained relatively minor. However, it was noted that overall, the majority of revenues for the general and community funds appear to be either stable or increasing.
F. Other Issues: None.
7. COUNCIL COMMENTS AND CONCERNS: Councilor Cutter thanked Public Works Director Andry for the work on the Woodland Trail. Councilor Gates noted that the presence of a nice motel might have a positive impact on the numerous vacant commercial properties around town. Discussion ensued regarding possible steps that could be taken to improve the appearance of the downtown area.
8. REPORTS: The reports from the City Librarian, Public Works Director, and Code Compliance Officer were included in the packet materials. City Manager Kemp noted that he was currently working on the community sign, which would have a logo similar to the one used during the City's centennial. He is communicating with Angell Job Corps about the possibility of having them install the base for the sign. There will be a budget goal-setting workshop scheduled for the February Council meeting, and invitations will be sent to the Budget Committee members as well. Wes Hare, City Manager for Albany, will be facilitating the workshop, and will be emailing a survey to the Councilors prior to the meeting. Mr. Kemp mentioned that CIS will be providing a training for the Council at an upcoming meeting, and there will also be a senior officials workshop for disaster preparedness. Mayor Woodruff noted that she will be attending a meeting at Angell Job Corps on January 16, and asked the Council to forward any issues or concerns she could address with the other elected officials and state representatives that would be attending. A brief discussion ensued regarding the Council representatives on various other committees. Councilor Gates volunteered to fill the vacancy left by outgoing Councilor Brown on the Cascades West Area Commission on Transportation (CWACT). City Manager Kemp finished his report by noting that the year-end statistics from the Code Compliance Officer showed 128 code compliance cases opened, with 107 being resolved.
9. EXECUTIVE SESSION: At 4:00 p.m., the Council recessed into Executive Session pursuant to ORS 192.660(2)(I), for the one-year performance review for the City Manager.
10. ACTIONS, IF ANY, FROM EXECUTIVE SESSION: At 4:55 p.m., the Council meeting resumed in Open Session. Following a brief discussion, Councilor Cutter moved to offer a merit increase of 1.5% to Mr. Kemp, with an effective date of July 1. Councilor Campbell seconded, and the motion carried unanimously on a voice vote.
11. GOOD OF THE ORDER: Nothing further.
12. ADJOURNMENT: At 5:02 p.m., there being no further business to come before the Council, the meeting was adjourned.
Reda Q. Eckerman, City Recorder
APPROVED by the Waldport City Council this 12th day of February, 2015.
SIGNED by the Mayor this 12th day of February, 2015.
Susan Woodruff, Mayor