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CITY COUNCIL MEETING MINUTES

FEBRUARY 12, 2015


1. CALL TO ORDER AND ROLL CALL: Mayor Woodruff called the meeting to order at 2:00 p.m. Mayor Woodruff and Councilors O'Brien, Gates, Christenson, Campbell, Cutter and Holland answered the roll. A quorum was present. Also present were City Manager Kemp, Public Works Director Andry, City Accountant Lawson, and Library Director Tierce.
2. MINUTES: The Council considered the minutes from the January 9, 2015 meeting. Councilor Holland moved to approve the minutes as presented. Councilor Gates seconded, and the motion carried unanimously on a voice vote.
3. PUBLIC COMMENTS/PRESENTATIONS: None.
4. DISCUSSION/ACTION ITEMS: Noting the presence of Herman Welch, Mayor Woodruff suggested that the Council first consider a letter of interest from him to be on the Budget Committee. Mr. Welch addressed the Council, briefly outlining his past service to the City and indicating his desire to continue to do so. Councilor Cutter moved to appoint Mr. Welch to the Budget Committee. Mr. Campbell seconded and the motion carried unanimously on a voice vote.
 A. Goalsetting Workshop: City Manager Kemp introduced Wes Hare, Albany's City Manager, who would be facilitating the workshop. Mr. Hare gave a brief synopsis of his work with other cities in similar goalsetting sessions, and proceeded to outline the suggestions that had been provided to him prior to the meeting by staff and Councilors. These suggestions were, as follows:
(Staff)
   Parks District
   High School Open Space Site
   Downtown Refinement Plan
   Urban Renewal
   Trails
   Next Generation
   Community sustainability
   New Library
   Improve infrastructure
   Programs that stimulate community involvement
   Highway 101 Refinement Plan
   Attract hotel/motel downtown
   Access to industrial sites
   Sewer - south LID
   Housing - weigh station
   Develop brand
   Clean up 101 frontage
   Promote children's activities
   Promote industry
   Work with Port District to better serve community

(Council)
   Tsunami-proof City buildings
   New design for Port of Alsea
   Plan for old High School property
   Affordable housing
   Urban renewal
   Public art
   Update parks
   Beach erosion
   Marketing plan
   Dog park
   Community pool
   Boardwalk
   Vibrancy + prosperity = hotel
   Integrated, inclusive city
   Build strong business organization
   Proactive regarding tsunami
   Improve City government economically
   Attract investors for old motel
   Refurbish Waldport docks
   Put Waldport on the map
   More restaurants
   Scenic Byway

(Added during discussion)
   Trails
   Healthy and beautiful downtown
   Family wage jobs
   Housing
   Removing impediments to development

Mr. Hare then proceeded to create broader categories that included many of these goals:
   Recreational Improvements, which include parks, open space, trails, ballfields, parks district, and port facilities.
   Economic Development, which include removing impediments to development, hotel marketing, restaurants, Scenic Byway, downtown improvements, family wage jobs, access to the industrial park, housing, public art.
   Infrastructure Improvements, which include tsunami preparation, transportation improvements, and utilities.
   Urban Renewal as a tool in the above categories.

Caroline Bauman, representing Lincoln County Economic Development, noted that her agency was very interested in assisting the City to meet these goals. Consensus of the Council was to discuss items from this workshop that could be included in the upcoming budget at the next Council meeting in March. It was also suggested that an Urban Renewal meeting be scheduled as well. The Council extended its appreciation to Mr. Hare for his work on their behalf.
 B. Other Issues: None.
5. COUNCIL COMMENTS AND CONCERNS: Councilor Holland indicated he would not be present at the March meeting, as he was traveling to Thailand. Councilor Cutter reported on his conversations with community members and the school regarding the ballfields. Councilor O'Brien asked about attracting other providers for telecommunications and Councilor Cutter responded that he had been following up on this issue as well. The difficulty is that there doesn't appear to be a large enough customer base to make it cost-effective to install the necessary infrastructure. However, Charter is currently in the process of turning our region over to ComCast, who may be more interested in exploring the options. Mayor Woodruff reported that the large trails maps have been reprinted, thanks to the City, the Chamber of Commerce, and the Port of Alsea. A Senior Officials All-Hazard workshop is scheduled for the following week and Mayor Woodruff and City Manager Kemp will be attending. The Lions will be holding an Appreciation Night on February 17 at the Community Center, and all are invited to attend.
6. REPORTS: Written reports from the City Librarian, Public Works Director and Code Compliance Officer were included in the packet materials. City Manager Kemp reported on the progress of the community sign, distributing the revised City logo and noting that he was continuing to work with ODOT regarding the right-of-way area that would be used for the sign location. He noted that there had been a good discussion at the Planning Commission's public meeting on the sign ordinance. The Southworth Creek fish passage study is currently being reviewed. With regard to ongoing safety and disaster preparedness, Mr. Kemp indicated that staff members have been attending classes, and there will hopefully be a community event in conjunction with the school and fire district sometime in May. The City did receive the grant from Lincoln County for emergency preparedness, and the monies will be used to purchase tents and other items for the cache at Crestview Heights. Mayor Woodruff asked Mr. Kemp to compose a list of the available emergency supplies and distribute it to the Council for their information. The final item in Mr. Kemp's report was that the City is currently in the process of obtaining mapping software for water and wastewater.
7. EXECUTIVE SESSION: At 4:20 p.m., the Council recessed into Executive Session pursuant to ORS 192.660(2)(e), to conduct deliberations with persons designated by the governing body to negotiate real property transactions. The two properties under discussion were a potential relocation site for Public Works, and potential property acquisition for road purposes.
 The Council reconvened into Open Session at 4:44 p.m.
8. ACTIONS, IF ANY, FROM EXECUTIVE SESSION: None.
9. GOOD OF THE ORDER: Nothing further.
10. ADJOURNMENT: At 4:45 p.m., there being no further business to come before the Council, the meeting was adjourned.
Respectfully submitted,
Reda Q. Eckerman, City Recorder
APPROVED by the Waldport City Council this 12th day of March, 2015.
SIGNED by the Mayor this 12th day of March, 2015.
Susan Woodruff, Mayor