1. CALL TO ORDER AND ROLL CALL: Mayor Woodruff called the meeting to order at 2:00 p.m. Mayor Woodruff and Councilors O'Brien, Christenson, Gates, Campbell, Cutter and Holland answered the roll. A quorum was present.
2. MINUTES: The Council considered the minutes from the July 9 meeting. Councilor Holland moved to approve the minutes as presented. Councilor O'Brien seconded, and the motion carried unanimously.
3. PUBLIC COMMENTS/PRESENTATIONS: Laurie Meredith addressed the Council regarding issues of development and rental houses in the Norwood neighborhood, noting that problems can arise when occupants are not owners and reminding the Council that they, and the Planning Commission, have the ability to influence some aspects of development. Dennis Meredith addressed the Council regarding clearcutting of property near their homes in the Norwood area, noting the effect that the removal of some trees had on those remaining, which included damage to neighboring properties. Joan Quill read a letter of concern on behalf of the Norwood Heights Homeowners Association into the record, regarding a recent land-use decision made by the Planning Commission and the appeal process. The Association was asking for a waiver of fees for the appeal, noting that the Development Code allowed for such a waiver on a City Planner decision but not on a Planning Commission decision. The Council discussed the request. Councilor Campbell moved that, in this specific instance, the City would not waive the fee, but would have staff track time and costs of the process and refund any difference if the expense did not exceed $540. Councilor Christenson seconded, and the motion carried unanimously.
4. DISCUSSION/ACTION ITEMS:
A. Memorandum of Understanding for South Lincoln County Art Mosaic Planter Project: Heidi Lambert addressed the Council regarding the project. Councilor Cutter expressed hesitation in entering into an MOU for something that may deteriorate and need to be replaced. Ms. Lambert responded that the design of the mosaics should ensure that they last as long as the planters do. Councilor Gates was concerned that the removal of the planters may result in blank spots along Highway 101, and City Manager Kemp responded that the remaining planters would be redistributed. Ms. Lambert added that it was their hope that the project would continue and that more of the planters would have mosaic designs. Councilor Holland moved to approve signing the MOU. Councilor Christenson seconded, and the motion carried unanimously.
B. Approval of Resolution Authorizing a Loan for Purchase of Relocated Public Works Facility: City Manager Kemp explained that the State of Oregon required a resolution to authorize the loan for the purchase of the property on Crestline Drive. Councilor Cutter moved to approve Resolution 1203. Councilor Gates seconded, and the motion carried unanimously.
C. Approval of Surplus Property Resolution: City Manager Kemp explained that the resolution was intended to memorialize the decision included in the approved budget, and that the transaction had already taken place. Discussion ensued, and the Council asked for a report on the process of the transaction at its next meeting. Councilor Campbell moved to approve Resolution 1204. The motion was seconded and carried unanimously on a voice vote.
D. Marijuana Update: City Manager Kemp explained that the materials in the packet were for the Council's information. He noted the key date of October 1st if the desire of the Council was to opt out of allowing recreational marijuana sales. There was also the question of taxation of recreational marijuana. Currently the City does have a taxation ordinance, but the percentage is set at 0. Discussion ensued regarding the use for tax revenues, either from State Revenue Sharing or local taxation. No actions were taken.
E. Library Board Appointment: The Council reviewed the letter of interest from Brian Fodness. Councilor Cutter moved to appoint Mr. Fodness to the Library Board for a term ending June 30, 2019. Councilor Holland seconded, and the motion carried unanimously.
F. Planning Commission Vacancies: The Council accepted the resignations of Dave Gordon and Brian Egan from the Planning Commission.
G. Other Issues: None.
5. COUNCIL COMMENTS AND CONCERNS: Councilor Campbell mentioned that a concern had been expressed at the last Chamber meeting about the light not working on the south "Welcome to Waldport" sign. Public Works Director Andry indicated that this was a new fixture that was currently being worked on. Councilor Gates suggested that the Council consider setting aside monies for a City pool facility. A brief discussion ensued regarding the desire for such a facility, and the costs involved. Councilor Cutter noted that he would be attending the Economic Summit in Grande Ronde, and City Manager Kemp indicated that he would probably not be going, due to a conflict in scheduling.
6. REPORTS: The reports from the Public Works Director, City Planner and Code Compliance Offer were included in the packet materials. City Manager Kemp gave a review of the process for the upcoming Open Space charrette, indicating that the City has been advertising the workshop by several different means, including Facebook and public postings. He mentioned that agendas will also be distributed once they are completed. The County will be looking at installing a couple of crosswalks and doing some striping to help delineate safer walking areas from Range Drive out to the school. Discussion ensued regarding the eventual installation of sidewalks and Councilor Cutter suggested that the City might want to eventually consider scheduling a meeting with residents up there to talk about sidewalks and how their properties may be impacted.
7. EXECUTIVE SESSION: At 3:32 the Council adjourned into Executive Session pursuant to ORS 192.660(2)(h): To consult with counsel concerning the legal rights and duties of a public body with regard to current litigation or litigation likely to be filed. The topic of discussion was the water tank rehabilitation project. At 4:15 p.m., the Council meeting was reconvened.
8. ACTIONS, IF ANY, FROM EXECUTIVE SESSION: None.
9. ADJOURNMENT: At 4:18 p.m., there being no further business to come before the Council, the meeting was adjourned.
Reda Q. Eckerman, City Recorder
APPROVED by the Waldport City Council this 8th day of October, 2015.
SIGNED by the Mayor this 8th day of October, 2015.
Susan Woodruff, Mayor