OCTOBER 9, 2014
1. CALL TO ORDER AND ROLL CALL: Mayor Woodruff called the meeting to order at 2:00 p.m. Mayor Woodruff and Councilors O'Brien, Gates, Brown, Campbell and Holland answered the roll. Councilor Cutter was excused. A quorum was present.
2. MINUTES: The Council considered the minutes from the September 11, 2014 meeting. Councilor Holland moved to approve the minutes as presented. Councilor Brown seconded, and the motion carried unanimously on a voice vote.
3. PUBLIC COMMENTS/PRESENTATIONS: Jackie Wolfe addressed the Council regarding some green donation boxes that have been placed in town. She indicated that according to her research the entity may not truly be a non-profit group. Following a brief discussion, City Manager Kemp stated that staff will research the issue to determine if there are any regulations about placement for donation boxes.
John Maré addressed the Council regarding concerns raised by the Waldport Walkers and the Trails Committee about permitted hunting on Lint Slough. ODFW has indicated that hunting is not allowed west of the slough but is allowed on the slough itself. Mr. Maré suggested the possibility of a motorized boat ban, which could potentially impact hunters' access to the area, and stated the committee will continue to the review the issue. In other trails news, the Woodland Trail was recently used for a cross country meet, and Mr. Maré reported that the trail had suffered no damage as a result. He also noted that students from the school will be assisting during the next trail repair session.
4. DISCUSSION/ACTION ITEMS:
A. Proclamations: Councilor Holland moved to approve the proclamations for Breast Cancer Awareness Month and Domestic Violence Awareness Month. Councilor Campbell seconded, and the motion carried unanimously on a voice vote.
B. Consideration of Ordinance Regarding Alsea Bay Erosion: City Manager Kemp indicated that the Port of Alsea had recently adopted an ordinance regarding this issue, and since the City provided enforcement of the Port's ordinances, it would be necessary to add this new ordinance to the Municipal Code. A brief discussion ensued regarding the current erosion and preventative measures. Hearing no objections, Mayor Woodruff read Ordinance No. 752 by title only for the first and second readings. Councilor Holland moved to approve adoption of Ordinance No. 752 as read, Councilor O'Brien seconded, and the motion carried unanimously on a roll call vote.
C. Consideration of Ordinance Amending Business License Procedures: City Manager Kemp explained that the amendment would amend the business license application process and provide for denial and revocation by the City Manager with an appeal process to the City Council. This would increase the efficiency and effectiveness of the licensing process without any reduction in rights or opportunities to the licensees. Hearing no objections, Mayor Woodruff read Ordinance No. 753 by title only for the first and second readings. Councilor Holland moved to approve adoption of Ordinance No. 753 as read, Councilor Campbell seconded, and the motion carried unanimously on a roll call vote.
D. Consideration of Resolution Adopting Personnel Rules in Employee Handbook: City Manager Kemp explained that the most recent amendment to the Personnel Rules had taken place in 2012, and that many of the policies were somewhat outdated and not in compliance with current practices or regulations. Management staff undertook a review in conjunction with recommendations from the City's insurer to develop a document that was in accord with current law, trends and practices. Following a brief discussion, Councilor Brown moved to approve Resolution No. 1190. Councilor Holland seconded, and the motion carried unanimously on a voice vote.
E. Consideration of Change to Financial Management Policies: City Manager Kemp explained the proposed change to the policies, which would raise the capitalization threshold from $5,000 to $10,000 to enable smaller expenditures to be expensed rather than capitalized, and authorize a single signature on checks of up to $5,000 as recommended by the City's auditors. Following a brief discussion, Councilor Holland moved to approve the proposed changes. Councilor Gates seconded, and the motion carried unanimously on a voice vote.
F. The Annual Financial Report for FY 2013/14: City Manager Kemp indicated that the auditors had noted no deficiencies in the audit report. Councilor Campbell moved to acknowledge receipt of the report. Councilor Brown seconded, and the motion carried unanimously on a voice vote.
G. Other Issues: None.
5. COUNCIL COMMENTS AND CONCERNS: Councilor Brown noted that many cities were looking at the issue of taxation with regard to marijuana, pending the outcome of the November election. Discussion ensued, but no action was deemed necessary at present, and the City Manager agreed to keep the Council apprised of future needs, if any. Councilor Holland provided a brief report of the recent League of Oregon Cities conference, and noted that he may be on the conference organization committee next year. Councilor Campbell reviewed the recent golf tournament, which had been a fundraiser for the proposed electronic events sign, and reported that the event had garnered a little over $6400. Mayor Woodruff mentioned the decision of the Coast Guard to discontinue helicopter service at the Newport location. A lengthy discussion ensued, and consensus of the Council was to send a letter over the Mayor's signature, asking that the decision be reversed. It was also noted that there would be a community meeting regarding this issue on October 20 at 5:30 p.m., and interested parties were encouraged to attend.
6. REPORTS: Reports from the Public Works Director, City Librarian, City Planner and Code compliance Officer were included in the packet materials. City Manager Kemp noted that the Library reported having a record number of participants in their annual summer reading program. He gave a review of the last Planning Commission meeting and indicated that he was currently working with the State and other agencies in regard to the issue of hunting on Lint Slough. Another issue that is currently being reviewed is illegal camping, especially near the Woodland Trail. One measure to address this may involve signage to provide rules and regulations. The City's Water Management Conservation Plan has been approved by the State, and will remain in effect for 10 years. Additional work needs to be done with regard to fish persistence and other issues on Southworth Creek, so Mr. Kemp is continuing to work with ODFW and other agencies to ensure its eventual inclusion in the Conservation Plan.
7. GOOD OF THE ORDER: Councilor Brown asked about a Christmas get-together for Councilors, Commissioners and other board members. Staff will work on putting the event together and notifying the attendees. Councilor Holland commended the new format for the Public Works report, indicating he appreciated the additional detail regarding the departmental activities.
8. ADJOURNMENT: At 3:25 p.m., there being no further business to come before the Council, the meeting was adjourned.
Reda Q Eckerman, City Recorder
APPROVED by the Waldport City Council this 13th day of November, 2014.
SIGNED by the Mayor this 13th day of November, 2014.
Susan Woodruff, Mayor