MAY 8, 2014
1. CALL TO ORDER AND ROLL CALL: Mayor Woodruff called the meeting to order at 2:00 p.m. Mayor Woodruff and Councilors O'Brien, Gates, Brown, Campbell, Cutter and Holland answered the roll. A quorum was present.
City Manager Kemp introduced the new Public Works Director, Scott Andry. He noted that the current Public Works Director, John Alfano, would be retiring in June. He has served as Public Works Director since 2008.
2. MINUTES: The Council considered the minutes from the April 10, 2014 meeting. Councilor Holland moved to approve the minutes as presented. Councilor Gates seconded, and the motion carried unanimously.
3. CITIZEN COMMENTS/PRESENTATIONS: John Maré addressed the Council regarding the Waldport Trails Committee and the Waldport Hiking Group. He informed them that about 3000 of the Waldport/Yachats trails maps and 1000 of the Woodland Trail map have been distributed. The newest project they were working on was to reestablish the Lint Slough trail on the west side of the slough. The Trails Maintenance group will be starting up again this month, and will be meeting on the 3rd Saturday of each month.
4. DISCUSSION/ACTION ITEMS:
A. Proclamations: Proclamations for "Shelter Me Week", "Emergency Medical Services Week", "Older Americans Month", and the "Great Garage Sale" were included in the packet materials. Consensus of the Council was to approve having Mayor Woodruff sign each proclamation.
B. Planning Commission Appointments: The Council considered the letters of interest from Brian Egan and Ed Peterson. Councilor Campbell moved to appoint both Mr. Egan and Mr. Peterson to the Planning Commission. Councilor Cutter seconded, and the motion carried unanimously.
C. Consideration of Ordinance Granting an Exclusive Franchise to Central Lincoln PUD: The Council considered the proposed ordinance. Following a brief discussion regarding the terms of the franchise, Councilor Cutter moved to table the ordinance to the next regular Council meeting. Councilor Gates seconded, and the motion carried unanimously on a voice vote. PUD representatives will be invited to the next meeting to answer questions from the Council.
D. Consideration of Resolution Supporting a Change in the Lincoln County Enterprise Zone: Caroline Bauman from the Lincoln County Economic Development Alliance was present to address the Council regarding the proposed resolution. She explained that, upon review, many portions of Lincoln City which had been included in the original enterprise zone were either residential or retail-commercial. The overall acreage has been reduced from 500 to 299, but this change would add property that is large, not fully developed, and either industrial or commercial in nature. Councilor Cutter noted that with regard to e-commerce, location is very important. He suggested that the Economic Development Alliance consider a mapping of availability of high-speed internet accessibility, noting the importance of "last-mile" costs. Following discussion, Councilor Cutter moved to approve Resolution No. 1186. Councilor Gates seconded, and the motion carried unanimously on a voice vote.
E. Consideration of Auditor Engagement Letter for Fiscal Year Ending 2014: Councilor Holland moved to approve the engagement letter with Hough, MacAdam & Wartnik, LLC. Councilor Cutter seconded, and the motion carried unanimously on a voice vote.
F. Other Issues: None.
5. COUNCIL COMMENTS AND CONCERNS: Councilor Gates expressed concern regarding the proposed burning of the old Middle School outbuildings, scheduled for Saturday, May 10, which was also the date of the City-wide Great Garage Sale. Mr. Kemp explained that this was the last date that the Fire District could safely accomplish the burn, and they would try to ensure that the fire would be as unobtrusive as possible. Councilor O'Brien provided an update on the last Solid Waste Advisory meeting, where regular solid waste and disaster waste disposal had been discussed. Councilor Cutter reported on the Statewide Transportation Improvement Program priorities established at the last Cascades West Area Commission on Transportation meeting.
6. REPORTS: The reports from the Public Works Director, City Librarian and City Planner were included in the packet, and a Code Compliance report was distributed at the meeting, City Manager Kemp mentioned that memorial services are pending for Public Works employee Ralph Bond, who passed away recently following a short illness. He had been with the City since 2001. Mr. Kemp noted the new format of the Code Compliance report. Councilor Cutter expressed concern regarding the proliferation of occupied RV's parking in several areas of the City. Under Public Works, Mr. Kemp reported that the recently painted water tank was currently offline for repairs, as the work which had been done was not up to standards. The Beachcomber Days committee has received their non-profit status and provided a spreadsheet showing the income and expenditures of last year's celebration, so the City is preparing to issue a check to them in compliance with last year's Budget Committee recommendation. Mr. Kemp attended a day-long workshop in Portland regarding the issue of medical marijuana dispensaries, and noted that it was anticipated that an ordinance for Council approval may be forthcoming in the next couple of months.
7. EXECUTIVE SESSION: None.
8. ACTIONS, IF ANY, FROM EXECUTIVE SESSION: None.
9. GOOD OF THE ORDER: Mayor Woodruff noted that the City would be hosting a League of Oregon Cities Regional meeting on May 14 at 5:00 p.m. She invited all interested parties to attend.
10. ADJOURNMENT: At 3:30 p.m., there being no further business to come before the Council, the meeting was adjourned.
Reda Q Eckerman, City Recorder
APPROVED by the Waldport City Council this 12th day of June, 2014.
SIGNED by the Mayor this 12th day of June, 2014.
Susan Woodruff, Mayor