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CITY COUNCIL MEETING MINUTES

MARCH 13, 2014


1. CALL TO ORDER AND ROLL CALL: Mayor Woodruff called the meeting to order at 2:00 p.m. Mayor Woodruff and Councilors O'Brien, Gates, Brown, Campbell, Cutter and Holland answered the roll. A quorum was present.
2. MINUTES: The Council considered the minutes from the February 13, 2014 meeting Councilor Holland moved to approve the minutes as presented. Councilor Brown seconded, and the motion carried unanimously on a voice vote.
3. PUBLIC COMMENTS/PRESENTATIONS: None.
 Hearing no objection, Mayor Woodruff moved Item 5C up on the agenda to accommodate the attendants. Rick Hill, representing Seashore Family Literacy, gave a brief review of their association with AmeriCorps and the types of assistance received by the participants. Justin Halvorsen, AmeriCorp representative, then reviewed the accomplishments made in the past 6 months, including the JOY program, the After School Achievement program (STEAM), and volunteer generation. Mayor Woodruff read the proclamation for National Service Recognition Day, and presented Mr. Halvorsen with a signed copy.
4. PUBLIC HEARING: Case File #1-ZC-PC-14, Port of Alsea Request for Zone Change and Comprehensive Plan Map Amendment.
 Mayor Woodruff opened the public hearing, calling for abstentions, bias, conflicts of interest or ex parte contact. None were announced. There were no objections to any member of the Council participating in the hearing.
 City Manager Kemp reviewed the cover memo, noting that this was a request for a zone change from R-1 Residential to C-1 Retail Commercial for property located at 1220 NE Broadway. The requested zone change would also result in a Comprehensive Map amendment from Residential Single to General Commercial. The Planning Commission had a public hearing on January 27, 2014 and passed a motion recommending approval of the request. Additionally, the Planning Commission had approved a conditional use permit to use the existing building and property for a shop, for storage of the Kayak Shack's boat trailers and kayaks, and for overflow parking.
 Maggie Rivers, representing the Port of Alsea, addressed the Council regarding the application, and answered questions regarding traffic patterns, plans for dust abatement, and parking. There were no additional proponents or opponents.
 Mayor Woodruff closed the public hearing and opened the Council meeting for deliberations. Consensus of the Council was to consider adoption of an ordinance amending the Waldport City Zoning Map and Comprehensive Plan Map.
5. DISCUSSION/ACTION ITEMS:
 A. Consideration of Ordinance Amending the Waldport City Zoning Map and Comprehensive Plan Map: Hearing no objections, Mayor Woodruff read Ordinance NO. 746 by title only for the first and second readings. Councilor Campbell moved to approve adoption of Ordinance 746 as read. Councilor Holland seconded, and the motion carried unanimously.
 B. Consideration of Resolutions:
  1. Resolution in the Matter of Purchase of Property and Replacing Resolution No. 1179: Mr. Kemp noted that this was necessary in order to allow him to represent the City in the upcoming purchase of the Tryon property on Southworth Creek, as the previous resolution showed retired City Manager Leonard as the signatory. Councilor Cutter moved to approve Resolution 1183. Councilor Holland seconded, and the motion carried unanimously on a voice vote.
  2. Surplus Property Resolution: There was no discussion. Councilor Holland moved to approve Resolution No. 1184. Councilor Brown seconded, and the motion carried unanimously on a voice vote.
  3. Amending Budget for FY 2013/2014: There was no discussion. Councilor Cutter moved to approve Resolution No. 1185. Councilor Holland seconded, and the motion carried unanimously on a voice vote.
 C. Proclamation: National Service Recognition Day: Previously addressed.
 D. Discussion Regarding Planning Commission Membership: The Council considered the research performed by staff regarding Planning Commission membership and attendance over the past decade. Discussion ensued. Mr. Kemp noted that he was in concurrence with the Planning Commission's recommendation of reducing the number to 5, due to the difficulty in finding persons interested in serving. Councilor Campbell moved to reduce the membership to five. Councilor Holland seconded. The Mayor and Councilors Brown and Cutter noted that if the need arises, the membership could be increased back to seven. The motion then carried unanimously on a voice vote. Mr. Kemp indicated that he would monitor the Commission and report back to the Council in a year.
 Mr. Kemp noted that a letter of interest had been received for the vacancy on the Commission, and distributed the letter to the Council. Councilor Cutter moved to appoint Ed Peterson to the Commission. Councilor Campbell seconded. Discussion ensued, following which Councilor Cutter withdrew his motion and suggested deferring the decision to the next Council meeting to allow for further consideration, as was the custom of the Council when presented with new material at a meeting. Council also discussed protocol and criteria for selecting citizens to commissions and boards and directed staff to research and propose criteria for consideration at the next Council meeting. Councilor Campbell withdrew his second. The letter will be included in the next Council packet.
 E. Library Board Appointment: Consensus of the Council was to defer the appointment to the Library Board to the next meeting.
 F. Other Issues: None.
6. COUNCIL COMMENTS AND CONCERNS: Councilor Cutter suggested the possibility of using some of the Urban Renewal #1 remaining monies to assist the Port of Alsea in paving the new property. Ms. Rivers indicated that she would be working with the Marine Board to come up with a design, which is anticipated to take a while. Councilor Holland suggested systematically changing out the City street lighting to LED bulbs. It was noted that this was the province of the PUD, which is currently exploring that option. Councilor O'Brien indicated that he had missed the second meeting of the Solid Waste Advisory Board, again due to the short notice. However, he had received an email from Mr. Saelens which gave a detailed summary of the March meeting and outlining the portion of the County's budget concerning solid waste. He has made copied of that material for the Council. Mayor Woodruff reported that the City's trail map is ready to go to the printer, and copies should be available by the next Council meeting.
 Citing a previous engagement, Councilor Cutter left the meeting at 3:00.
7. REPORTS: The written reports from the Public Works Director, City Librarian and City Planner were included in the packet materials. Mr. Kemp indicated that he had also included written reports on the Charter procedure for adoption of ordinances and the process for Development Code amendments for the Council's information. He indicated that he had met with Public Works Director Alfano regarding the status of Verbena Street on the north side of Spring Street, and the City has put in gravel. The property owner is satisfied with the response. Discussion ensued regarding medical marijuana dispensaries and consensus of the Council was to direct staff to work on regulatory language for time, place, and manner.
8. EXECUTIVE SESSION: At 3:40 p.m., the Council recessed into Executive Session, pursuant to ORS 192.660(2)(e) - To conduct deliberations with persons designated by the governing body to negotiate real property transactions. The topic of discussion was the High School property. The Council reconvened into Open Session at 4:20 p.m.
9. ACTIONS, IF ANY, FROM EXECUTIVE SESSION: None.
10. GOOD OF THE ORDER: Noting further.
11. ADJOURNMENT: At 4:21 p.m., there being no further business to come before the Council, the meeting was adjourned.
Respectfully submitted,
Reda Q. Eckerman, City Recorder
APPROVED by the Waldport City Council this 10th day of April, 2014.
SIGNED by the Mayor this 10th day of April, 2014.
Susan Woodruff, Mayor