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CITY COUNCIL MEETING MINUTES

JULY 10, 2014


1. CALL TO ORDER AND ROLL CALL: Mayor Woodruff called the meeting to order at 2:00 p.m. Mayor Woodruff and Councilors O'Brien, Gates, Brown, Campbell, Cutter and Holland answered the roll. A quorum was present.
2. MINUTES: The Council considered the meeting minutes from June 12, 2014. Councilor Cutter moved to approve the minutes as presented. Councilor Holland seconded, and the motion carried unanimously on a voice vote.
3. PUBLIC COMMENTS/PRESENTATIONS: John Maré addressed the Council on behalf of the Waldport Walkers and the Waldport Trails Committee regarding incidents involving graffiti and vandalism. Several benches and restroom facilities, as well as the gymnasium at the old Middle School, have been spray painted, and an attempt was made to burn one of the Woodland Trail benches. Public Works and volunteers from the Trails Committee have been cleaning up the defacements on a regular basis. Mayor Woodruff noted that Mr. Maré had recently received honor from the State of Oregon for his dedication to working on trails, and the Council and audience gave him a round of applause.
4. DISCUSSION/ACTION ITEMS:
 A. Dahl Disposal Fee Adjustment: Nic and Zach Dahl made a short presentation and answered questions from the Council regarding recovery numbers, the location of their operations and reallocation of workers, the cost of fuel, and the calculation of the operating margin. Councilor Cutter moved to approve the request for rate increase. Councilor Brown seconded, and the motion carried unanimously.
 B. Library Board Reappointment Request: The Council considered the request to appoint Jan Hansen to another term on the Library Board. Councilor Cutter moved to approve the appointment. Councilor Holland seconded, and the motion carried unanimously.
 C. Other Issues: None.
5. COUNCIL COMMENTS AND CONCERNS: Councilor Holland indicated he had an interest in attending the upcoming League of Oregon Cities conference. Councilor O'Brien noted that he might attend as well. There were no objections. Councilor O'Brien reviewed the July SWAC meeting and mentioned an upcoming webinar in August, suggesting that Mr. Kemp might want to watch it as well. They are continuing to prepare a plan for debris removal in the event of a disaster. Mayor Woodruff noted that State Representative Gomberg would be speaking from 3:00 to 4:30 that day at the Oregon Coast Community College campus on Crestline. She mentioned that Wealthworks, a part of the Rural Development Initiatives, was offering a grant of $640,000 and Lincoln, Tillamook and Columbia counties are working together on a project for food production. Mayor Woodruff and Mr. Kemp had attended a Chamber breakfast in Yachats recently, and the Kayak Shack made an excellent presentation. Councilor Campbell reported that the annual Chamber meeting had been held last month and was attended by about 50 people. They unveiled their new website, which has interactive features for the members, allowing them to integrate and update their own information. He noted that the recent fireworks display had been extremely well-received, though the fund-raising efforts had fallen short of the goal. Mayor Woodruff mentioned that the plans were moving forward for the next Great Gravel Epic, the bike race to be held on August 23. She noted that the Lincoln County Transit Authority was looking for a board member from Waldport. Following a short discussion, it was determined that Councilor O'Brien would be the official representative, with Councilors Gates and Holland providing backup.
6. REPORTS: It was noted that the staff reports had been separately distributed at the meeting. City Manager Kemp indicated that there appeared to be language in the Municipal Code which addressed Fire Chief Cannon's concern about implementation of the International Fire Code. He noted that the recent Beachcomber Days celebration was well-attended, and mentioned that he will be working on a more formal application process for special events for the Council's consideration at a future meeting. Larry Lewis and he had a productive meeting with ODOT regarding additional improvements to Highways 101 and 34. The Council engaged in a brief discussion regarding revisiting the Highway 34 Scenic Byway designation. Mr. Kemp noted that the CoastCom franchise would be expiring in September, though it would automatically renew unless the Council wished to renegotiate. He has invited a representative from CoastCom to the August Council meeting. The Lincoln County Sheriff's Department has authorized a new records management system, which should be implemented in the next few months. One advantage of this will be a better reporting system. In regard to medical marijuana facilities, Mr. Kemp indicated that he would be bringing code language to the next Council meeting for consideration. Councilor O'Brien mentioned the recent vandalism at the old middle school and wondered if the City could provide monetary assistance for repairs. Following a brief discussion, consensus of the Council was not in favor. It was noted that funding requests are normally considered during the budget process. Mr. Kemp asked that the Council return their responses regarding the League of Oregon Cities' survey by the end of the following week.
7. EXECUTIVE SESSION: At 3:05 p.m. the Council recessed into Executive Session, pursuant to ORS 192.660(2)(I), to review and evaluate, pursuant to standards, criteria and policy directives adopted by the governing body, the employment-related performance of the chief executive officer. At 3:27 p.m. the Council meeting was reconvened.
8. ACTIONS, IF ANY, FROM EXECUTIVE SESSION: None.
9. GOOD OF THE ORDER: Nothing further.
10. ADJOURNMENT: At 3:28 p.m., there being no further business to come before the Council, the meeting was adjourned.
Respectfully submitted,
Reda Q Eckerman, City Recorder
APPROVED by the Waldport City Council this 14th day of August, 2014.
SIGNED by the Mayor this 14th day of August, 2014.
Susan Woodruff, Mayor