JANUARY 9, 2014
1. CALL TO ORDER AND ROLL CALL: Mayor Woodruff called the meeting to order at 2:00 p.m. Mayor Woodruff and Councilors O'Brien, Gates, Campbell, Cutter and Holland answered the roll. Councilor Brown was excused. A quorum was present.
2. MINUTES: The Council considered the minutes from the December 12, 2013 meeting. Councilor Cutter moved to approve the minutes as presented. Councilor Holland seconded, and the motion carried unanimously on a voice vote.
3. PUBLIC COMMENTS/PRESENTATIONS: Kevin Quayle noted that the Community Christmas tree and the decorations were quite nice, and suggested that the City consider finding a location in the City to plant a City Christmas tree. The Council thanked him for his suggestion.
4. DISCUSSION/ACTION ITEMS:
A. Audit Presentation: City Manager Leonard provided a brief PowerPoint presentation to explain the audit process. Councilor Cutter suggested that a more detailed Statement of Activities which compares the City's budget categories to those of surrounding communities might be quite useful in the budget process.
B. Consideration of Signatory Resolution: Councilor Cutter moved to approve Resolution 1182. Councilor Holland seconded, and the motion carried unanimously on a voice vote.
C. Other Issues: Councilor Cutter noted that his schedule no longer permits him to attend the Solid Waste Advisory Committee (SWAC) meetings, or the Area Commission on Transportation (ACT) meetings, though he would like to retain his position as the Council of Governments liaison. He asked if any other members of the Council would be interested in serving. Councilor Gates volunteered to represent the City at the ACT meetings, and Councilor O'Brien volunteered to be the SWAC representative. Councilor Cutter will forward the appropriate information to them regarding upcoming meetings.
5. COUNCIL COMMENTS AND CONCERNS: Councilor Holland noted that he will be out of town during the February Council meeting. Mayor Woodruff thanked Abbie Tumbleson from the NewsTimes for her nice article regarding City Manager Leonard's upcoming retirement. Mayor Woodruff displayed the new laminated Woodland Trail cards and a copy of the City's trail map that will be part of the joint Waldport/Yachats tear-off maps. She indicated that she is also checking with local restaurants to determine interest in having larger versions of the trails maps laminated for placemats. Councilor Cutter asked about a supposed position that ODFW is taking in regard to shoreland stabilization, and Ms. Leonard indicated that the report is being reviewed at the state level at present. City Planner Lewis is involved in the process, and Councilor Cutter asked that an update be provided as information becomes available.
6. REPORTS: The reports from the Librarian and the City Planner were included in the packet materials. City Manager Leonard praised the efforts of the Public Works crew during the recent cold snap, noting that they had taken it upon themselves to check many of the vacant properties to ensure that the meters did not show any problems from broken pipes. There are now 13 new lights installed up on Crestline Drive and the City is working with the PUD to see about putting in 3 more between the Skatepark and Range Drive. She noted that the City's insurance company offers a yearly risk management grant of up to $3000, and this year the City will be using grant monies to install security cameras at the Water Treatment plant. Councilor Cutter asked about the type of cameras, noting that remote-readable cameras may be better if the cost differential is not too great. Ms. Leonard reported on an informal meeting she attended on Tuesday with representatives from Water Watch of Oregon, who had contested the City's extension of water rights on Southworth Creek. They have come to an agreement on language to be included in the extension permit, and will withdraw their objection. Ms. Leonard will work with incoming City Manager Kemp to finalize the language. With regard to the Planning Commission, Ms. Leonard noted that Commissioner Perry had previously requested to be relieved of his position but had agreed to stay on through December. There are now only 4 Planning Commission members, which is the minimum needed for a quorum.
7. GOOD OF THE ORDER: Councilor Holland reminded the Council of the scheduled social event on Friday, January 10, 2013 at the Adobe, to honor retiring City Manager Leonard.
8. ADJOURNMENT: At 3:00 p.m., there being no further business to come before the Council, the meeting was adjourned.
Reda Q. Eckerman, City Recorder
APPROVED by the Waldport City Council this 13th day of February, 2014.
SIGNED by the Mayor this 13th day of February, 2014.
Susan Woodruff, Mayor