FEBRUARY 13, 2014
1. CALL TO ORDER AND ROLL CALL: Mayor Woodruff called the meeting to order at 2:00 p.m. Mayor Woodruff and Councilors O'Brien, Brown, Campbell and Cutter answered the roll. Councilor Gates was absent. Councilor Holland was excused. A quorum was present.
2. MINUTES: The Council considered the minutes from January 9, 2014. Councilor Campbell moved to approve the minutes as presented. Councilor Cutter seconded, and the motion carried unanimously.
3. PUBLIC COMMENTS/PRESENTATIONS: Lawrence Calkins addressed the Council regarding the City's street maintenance policy, noting that the north end of Verbena Street needed attention. City Manager Kemp will meet with Public Works Director Alfano and get back to Mr. Calkins.
4. DISCUSSION/ACTION ITEMS:
A. Consideration of Budget Calendar: The Council considered the proposed budget calendar. Consensus of the Council was for approval. Councilor Campbell noted that this was scheduled during his annual trip and he will not be able to attend.
B. Other Issues: None.
5. COUNCIL COMMENTS AND CONCERNS: Councilor O'Brien noted that he had volunteered to be the City's representative on the Solid Waste Committee, and had received a notification email the night before the meeting. He tried to contact Mark Saelens several times but was unsuccessful, and the posted summary of that meeting was not very informative. Councilor Cutter gave a brief explanation of the duties of the committee, and indicated that the short notice for meetings was one of the reasons why he felt he had to find a replacement, as his schedule made it difficult to accommodate. Mayor Woodruff reported that Travel Oregon has asked to have the Rural Tourism participants gather for a meeting in April. She noted she would like to attend, and consensus of the Council was favorable. Councilor Cutter mentioned that he had several constituents contact him with regard to the proposed marijuana dispensary being put in south of town. Mr. Kemp responded that an executive session was scheduled on the agenda to discuss this topic with the City Attorney.
6. REPORTS: The reports from the Public Works Director, City Librarian, City Planner and Code Enforcement Officer were included in the packet materials. Mr. Kemp reported on a tsunami exercise for Lincoln County Response which had taken place that morning. They were setting up procedures for a distant tsunami warning, and he learned that the new high school facility on Crestline was the designated gathering place. In regard to the old middle school site at 265 Bay, Mr. Kemp noted that the School District is soliciting proposals for disposition of the building. As the westerly portion of the building encroaches onto Bay Street, the street would revert back to the City after that building is demolished. The deadline for quotes is March 3, and Mr. Kemp will be following up to ascertain the responses. As for the "old" old middle school (320 Spring), the City's Code Compliance Officer has sent a letter of civil infraction. Mr. Kemp has been in contact with the owner since then to work toward a resolution of the issue. The third issue in his report was in regard to a plan proposed by the State of Oregon for mitigating potential impacts to the fish population along the coastal waterways. He attended a meeting on January 23, along with representatives of the Port of Alsea, a local sportfishing association and members of the business community, who expressed concern with the potentially detrimental impact of the proposal. Mr. Kemp will continue to follow the issue and will report back to the Council.
7. EXECUTIVE SESSION(S): At 2:30 p.m., the Council recessed into Executive Session, pursuant to both ORS 192.660(2)(e) - To conduct deliberations with persons designated by the governing body to negotiate real property transactions, and ORS 192.660(2)(h) - To consult with counsel concerning the legal rights and duties of a public body with regard to current litigation or litigation likely to be filed. The topics of discussion were the High School property, the Southworth Creek property, and medical marijuana dispensaries. At 4:45 p.m., the regular Council meeting was resumed.
8. ACTIONS, IF ANY, FROM EXECUTIVE SESSIONS: None.
9. GOOD OF THE ORDER: Nothing further.
10. ADJOURNMENT: At 4:46 p.m., there being no further business to come before the Council, the meeting was adjourned.
Reda Q. Eckerman, City Recorder
APPROVED by the Waldport City Council this 13th day of March, 2014.
SIGNED by the Mayor this 13th day of March, 2014.
Susan Woodruff, Mayor