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CITY COUNCIL MEETING MINUTES

DECEMBER 11, 2014


1. CALL TO ORDER AND ROLL CALL: Mayor Woodruff called the meeting to order at 2:00 p.m. Mayor Woodruff and Councilors O'Brien, Gates, Brown, Campbell, Cutter and Holland answered the roll. A quorum was present.
2. MINUTES: The Council considered the minutes from the November 13, 2014 meeting. Councilor Cutter moved to approve the minutes as presented. Councilor Gates seconded, and the motion carried unanimously on a voice vote.
3. CITIZEN COMMENTS/PRESENTATIONS: None.
4. DISCUSSION/ACTION ITEMS:
 A. Acceptance of Abstract of Votes for November 4, 2014 Election: The Council acknowledged receipt of the abstract of votes.
 B. Review of Council Rules: City Manager Kemp explained that the last amendment to the Council Rules had been done in 2009. Staff had suggested a possible revision to Section 7.1 regarding standing committees, and the Council could consider that as well as any other modifications. Discussion ensued. Consensus of the Council was to make the following changes: substituting CM (City Manager) for CAO (Chief Administrative Officer) wherever it appeared in the rules; changing the first sentence of Section 2.7 (City Attorney) to state "The City Attorney shall, at the request of the Council and/or the City Manager, attend meetings of the Council."; deleting the last sentence ("The Council may then consent to the absence.") from Section 2.9 (Council Member Absence); revising the last sentence of Section 6.3 (Ordinances/Resolutions Introduction) to state that "All ordinances prepared by the City Manager will be reviewed by the Attorney."; changing the last sentence of Section 6.6 (Requests for Legal Opinions) to state: "These requests should be made after exhausting other sources; i.e. Committee Heads, Department Heads and should be made if possible through the CM at the regularly scheduled Council meeting."; and rewording the first sentence of 8.7 (Written Communication) to state: "In lieu of attendance at public meetings, interested parties or their authorized representatives may address the Council by written communication in regard to any matter concerning the City's business or over which the Council has control at the time by direct mail or by addressing the CM and copies will be distributed to the Council members." There were no changes made to the language regarding standing committees. The Council Rules, as revised, will be presented to the Council in the January packet for additional revisions and/or final adoption.
 C. Other Issues: The Council extended its appreciation to Councilor Brown for her dedication and service during her time in office.
5. COUNCIL COMMENTS AND CONCERNS: Councilor Cutter indicated that he had seen several comments on Facebook regarding faulty lighting on the holiday tree at the Interpretive Center, and it was noted that this was a Chamber installation, not the responsibility of the City. Mayor Woodruff asked about the lighted displays on the poles and Public Works Director Andry responded that the Chamber is in the process of replacing some deteriorated sockets on those displays.
6. REPORTS: The reports from the City Librarian, Public Works Director, City Planner and Code Enforcement Officer were included in the packet materials. City Manager Kemp also expressed his pleasure in working with Councilor Brown during her tenure. He reported that a vendor, Golden Rules Sign, has been secured to work on the selected design for the community sign, and the City would be meeting with ODOT regarding the desired sign location at the Community Center. It was noted that Angell Job Corps may be able to assist with the design and construction of the sign's base. With regard to the new Samaritan clinic facility on Range Drive, Mr. Kemp indicated that the City was currently negotiating with Southwest Lincoln Water District regarding water provision. Their board has decided to allow the City to provide the service, providing it does not negatively impact the status of their loan. The City will be entering into a memorandum of understanding with the district. Councilor O'Brien expressed concern regarding accessibility to the location of the clinic, it was noted that sidewalks will eventually be installed, and there is currently bus service available to that location. Councilor O'Brien and Councilor-Elect Christenson indicated that they would be interested in attending the upcoming LOC Councilor workshop, arrangements will be made for them. City Manager Kemp noted that, as part of a recent workshop he and the Mayor had attended, the suggestion was made for the Council to engage in a forecasting workshop as well as a goalsetting workshop as part of the budget process. He announced that the forecasting workshop would be held in January, and the goalsetting workshop in February, both as a part of the regularly scheduled Council meetings. He also noted that the County Board of Commissioners had sent a request to hold a joint worksession and had suggested several dates in June. Following a brief discussion, consensus of the Council was to hold that meeting on June 17. The topics for the agenda will be discussed at the regular Council meeting on June 11. The final issue in Mr. Kemp's report was a notification from ODOT regarding a potential slide area at the seawall on Highway 101 south of town. Cones have been placed to direct traffic away from the impacted area, and Public Works Director Andry noted that a locate request has been received so work may be starting soon. Mr. Kemp indicated that he would keep the Council apprised.
7. GOOD OF THE ORDER: Nothing further.
8. ADJOURNMENT: At 3:00 p.m., there being no further business to come before the Council, the meeting was adjourned in order to allow the Council to join with invited volunteers and employees in a holiday get-together.
Respectfully submitted,
Reda Q. Eckerman, City Recorder
APPROVED by the Waldport City Council this 8th day of January, 2015.
SIGNED by the Mayor this 8th day of January, 2015.
Susan Woodruff, Mayor