APRIL 10, 2014
1. CALL TO ORDER AND ROLL CALL: Mayor Woodruff called the meeting to order at 2:00 p.m. Mayor Woodruff and Councilors O'Brien, Gates, Brown, Campbell and Holland answered the roll. Councilor Cutter was excused. A quorum was present.
2. MINUTES: The Council considered the minutes from the March 13, 2014 meeting. Councilor Holland moved to approve the minutes as presented. Councilor Campbell seconded, and the motion carried unanimously on a voice vote.
3. PUBLIC COMMENTS/PRESENTATIONS: None.
4. DISCUSSION/ACTION ITEMS:
1. National Public Health Week: Rebecca Austin, Lincoln County Public Health Division Director introduced several members of her board to the Council, explained some of the programs that the department provides, and invited interested persons to a workshop being held on Saturday, April 12. Mayor Woodruff read the proclamation for National Health Week and provided Ms. Austin with a signed copy.
2. Child Abuse Awareness and Prevention Month: Jeanette McPherson addressed the Council regarding the Children's Advocacy Center and prevention of child abuse. Mayor Woodruff read the proclamation for Child Abuse Awareness and Prevention Month and provided Ms. McPherson with a signed copy.
B. Library Board Appointment: The Council considered the letter of interest from Barbara Smith-Huggins. Councilor Holland moved to appoint Ms. Smith-Huggins to the Library Board. Councilor Brown seconded, and the motion carried unanimously on a voice vote.
C. Consideration of Ordinance Amending Municipal Code Chapter 2.04 - Planning Commission: City Manager Kemp reviewed the staff memo provided for this agenda topic. Mayor Woodruff proposed that the Council consider leaving the number of commissioners at seven. Commissioner Hafner suggested that the language regarding preference being given to individuals possessing competence in the field of planning might prove discouraging to potential applicants. It was also suggested that the requirement for a non-local business owner include a requirement that they be an active business owner and reside within Lincoln County. Discussion ensued. Mayor Woodruff moved to amend the proposed ordinance to leave the number of commissioners at seven. Councilor Brown seconded, and the motion carried unanimously. Councilor Gates moved to further amend the ordinance to include language regarding active ownership of business and residence within Lincoln County, and to remove the language regarding preference for competence in the field of planning. Councilor Brown seconded, and the motion carried unanimously. Hearing no objections, Mayor Woodruff read Ordinance 747 and the revised language of the attachment twice. Councilor Holland moved to adopt Ordinance 747 as read. Councilor Campbell seconded, and the motion carried unanimously.
D. Other Issues: None.
5. COUNCIL COMMENTS AND CONCERNS: Councilor Campbell gave a brief review of Chamber activities and announced that they were going to be updating the Chamber's website to be more interactive for the members. Councilor Holland noted that the crosswalks around town are in need of painting and Mr. Kemp assured him that this was on the Public Works to-do list as soon as the weather cooperates. Councilor O'Brien reported on the Solid Waste District, indicating that the current issue being addressed is a workable plan for disaster debris removal. He will meet with Mr. Kemp to review materials to forward to the City Council. Mayor Woodruff mentioned that she had attended a recent "We Speak" session on Waldport History, provided by Colleen Nickerson, president of the Alsi Historical and Genealogical Society and curator of the Waldport Heritage Museum. She had also met with School Superintendent Rinearson in regard to the upcoming Oregon Coast Gravel Epic which will be held on August 23, 2014. She will be attending the Rural Tourism conference in Warm Springs later this month. Mayor Woodruff also informed the Council that Samaritan Pacific is in the process of drawing up plans for a clinic to be located on Range Drive, out of the tsunami zone.
6. REPORTS: The written reports from the Public Works Director, Library Director and City Planner were included in the packet materials. Mr. Kemp noted that the proposed budget document for FY 2014/2015 has been distributed to the Budget Committee members and the hearing date set for April 29, 2014. Under the topic of Code Compliance, Mr. Kemp reported that there had been six cases opened and five cases closed in the month of March. In regard to the public works report, Mr. Kemp indicated that substantial rain in the month had impacted the treatment numbers, and pointed out the new pump station that was installed at the Forest Service. Interviews are scheduled for the Public Works Director position and Mr. Kemp noted that he was pleased with the selection of qualified applicants. He reported that the School District is planning on tearing down the old middle school but will be retaining the cafeteria and gymnasium structures, which will require separate water and sewer hookups. A brief discussion ensued regarding asbestos abatement, and Mr. Kemp noted that to his knowledge the testing had been done on the facility and the existing asbestos had been properly removed, but the School District is responsible for that determination.
7. EXECUTIVE SESSION: At 3:18 p.m., the Council recessed into Executive Session, pursuant to ORS 192.660 (2)(e), to conduct deliberations with persons designated by the governing body to negotiate real property transactions. Consensus of the Council was to allow the members of the audience to remain for the session. The topic discussed was a memorandum of understanding between Lincoln County School District and the City for the old High School property.
At 3:30 p.m. the Council reconvened into Open Session.
8. ACTIONS, IF ANY, FROM EXECUTIVE SESSION: Councilor Campbell moved to accept the proposed Memorandum of Understanding. Councilor Holland seconded. Councilor O'Brien asked if any public hearings will be held in order to obtain public input with regard to the uses of the property. A future hearing or workshop may be scheduled at some point. The motion to accept the proposed Memorandum of Understanding then carried unanimously on a voice vote.
9. ADJOURNMENT: At 3:34 p.m., there being no further business to come before the Council, the meeting was adjourned.
Reda Q. Eckerman, City Recorder
APPROVED by the Waldport City Council this 8th day of May, 2014.
SIGNED by the Mayor this 8th day of May, 2014.
Susan Woodruff, Mayor
APRIL 29, 2014 (Budget Committee)
CALL TO ORDER AND ROLL CALL: Mayor Woodruff called the meeting to order at 1:30 p.m. Mayor Woodruff and Councilors Brown, Campbell and Holland, and Laypersons Canfield, Perkins, Rivers, Tryon and Wiltshire answered the roll. Councilors Cutter, O'Brien and Gates, and Laypersons O'Neil and Watson were excused. A quorum was present. Also present were City Manager Kemp, City Accountant Lawson, City Librarian Tierce, Public Works Director Alfano, and City Recorder Eckerman.
SELECTION OF BUDGET COMMITTEE CHAIR: Mayor Woodruff nominated Mr. Campbell. The motion was seconded, and there being no other nominations, Mr. Campbell was elected unanimously on a voice vote.
State Revenue Sharing: Mr. Campbell opened the public hearing on State Revenue Sharing. There were no comments. He then closed the public hearing on State Revenue Sharing. Mr. Holland moved to approve the State Revenue Sharing and recommend its adoption to the City Council. Ms. Wiltshire seconded and the motion carried unanimously on a voice vote.
City of Waldport Budget for FY 2014-2015: Mr. Campbell opened the public hearing on the City budget. City Manager Kemp summarized the Budget Message. The Budget Committee then commenced review of the budget.
Under the General Fund questions were asked and answered regarding transfers, the origin and use of the unappropriated ending fund balance, and the reduction in PERS.
With regard to Equipment Repair and Maintenance, Mr. Kemp asked the Committee to consider a reduction in the proposed video monitor and software for the conference room, in order to allow for the purchase of new audience seating in the Council Chambers. Discussion ensued. Ms. Woodruff moved to take $1000 from the video monitor/software line item and allocate it to chairs. Ms. Brown seconded. Further discussion ensued, following which Ms. Woodruff amended her motion to add $500 from the General Fund Contingency to that allocation. Mr. Perkins seconded, and the main motion, as amended, then carried unanimously on a voice vote.
Mr. Kemp noted that the increase in utilities was to cover anticipated costs in email archiving, as the number of accounts has increased to include elected and appointed officials. He explained that the City might be able to do this in-house at some point in the future, but it would require an upgrade to the City's server, which is not anticipated in this budget year.
City Librarian Tierce was present to provide an overview of the decrease in funding from the Lincoln County Library District, and the addition of a part-time position which had previously been under contract.
With regard to Community Fund - Economic Development, Mr. Kemp explained the ongoing contributions to the Alsi Historical Museum, Starr Ballfield and the Lincoln County Land Trust membership had been moved from the General Fund to this one, as it was more appropriate. The allocation to Events Participation Support was a new line item, and the intent was to use those funds to support community events such as Beachcomber Days, the 3rd of July fireworks, and similar programs. Following discussion, Ms. Rivers moved to add $2500 from the Community Fund Contingency to Events Participation Support. Ms. Wiltshire seconded, and the motion carried unanimously. Mr. Perkins moved to allocate $1500 of that to the Beachcomber Days Committee contingent upon a positive review of their books. Ms. Brown seconded, and the motion carried unanimously. Mr. Holland moved to allocate $600 from the Community Fund Contingency to Meals on Wheels. Mr. Perkins seconded and the motion carried unanimously. Ms. Brown moved to keep the allocation to the Lincoln County Land Trust at $500 as proposed in the budget. Ms. Woodruff seconded and the motion carried unanimously on a voice vote. Mr. Kemp indicated that the free-standing reader board proposed in the budget would be contingent upon contributions from the Central Oregon Coast Fire and Rescue District and others. Noting the positive effects from the ongoing efforts of the Citizen's Patrol, Mr. Perkins moved to allocate $500 from the Community Fund Contingency to that organization. Mr. Holland seconded, and the motion carried unanimously on a voice vote.
Discussion ensued regarding the Public Works Fund. It was noted that Public Works Director Alfano would be retiring soon, and recruitment was currently underway to find a replacement. Mr. Alfano reviewed the needs of the department and noted that there were no current issues with vehicles. Ms. Woodruff noted comments had been made regarding work being done in-house which could have been done by contract work, and Mr. Alfano responded that such decisions were dependent on cost-effectiveness.
The Committee reviewed the Street Fund, and it was noted that there are now eleven new streetlights on Crestline Drive to ensure the safety of students and other pedestrians, as the schools are all now located there and traffic has increased commensurately.
At 3:43 p.m., Mr. Campbell recessed the meeting to go into the Road District #3 budget meeting. The City budget meeting resumed at 3:45 p.m.
With regard to the Sewer Fund - Sewer Reserves, Mr. Alfano informed the Committee that he had received recent notification that the UV system at the Wastewater Plant would need to be upgraded, as the current system is outmoded. Discussion ensued, following which Ms. Woodruff moved to decrease the Capital Reserve line item by $20,000 and Contingency by $10,000 and to increase Capital Outlay by the resulting $30,000, to be used for the UV light system. Ms. Tryon seconded and the motion carried unanimously.
At 4:00 p.m. Mr. Campbell recessed the meeting to go into the Urban Renewal budget meeting. The City budget meeting resumed at 4:20 p.m.
Ms. Rivers moved to accept the proposed budget as amended and recommend its adoption to the Waldport City Council, and to approve taxes for the 2014/2015 fiscal year at the rate of $2.3328 per $1000 of assessed value for operating purposes and in the amount of $86,053 for the payment of general obligation bond principal and interest. Mr. Canfield seconded, and the motion carried unanimously on a voice vote.
Ms. Woodruff gave appreciation to the laypersons on the Budget Committee, noting their length of service and applauding their dedication. The names and dates appointed are as follows: Maggie Rivers - 1997; Pat Tryon - 2001; Alan Canfield - 2003; Pat O'Neil - 2004; Scott Perkins - 2005; Gregg Watson - 2007; Shari Wiltshire - 2012.
ADJOURNMENT: At 4:22 p.m., there being no further business to come before the Committee, the meeting was adjourned.
Reda Q. Eckerman, City Recorder
APPROVED by the Waldport City Council this 12th day of June, 2014.
SIGNED by the Mayor this 12th day of June, 2014.
Susan Woodruff, Mayor