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CITY COUNCIL MEETING MINUTES

OCTOBER 10, 2013


1. CALL TO ORDER AND ROLL CALL: Mayor Woodruff called the meeting to order at 2:00 p.m. Mayor Woodruff and Councilors Gates and Brown answered the roll. Councilors Campbell, Cutter and Holland were excused. A quorum was not present.
2. MINUTES: Due to the lack of a quorum, approval of the September 12, 2013 Council meeting was deferred to the November meeting.
3. PUBLIC COMMENTS/PRESENTATIONS: John Maré addressed the Council regarding the new signs on the Woodland Trail and thanked staff for the information posted on the City's website. Mayor Woodruff asked about additional signage. Mr. Maré responded that since there are now three detailed signs, some simpler signage at the other entrances might be appropriate. Sherrie Smolen addressed the Council regarding the old high school property, and invited the Council to attend the Open Space meeting on October 16 at 6:00 p.m. at the Community Center.
4. DISCUSSION/ACTION ITEMS:
 A. Consideration of Municipal Code Updates: City Manager Leonard suggested that since the information was included in the packet materials, staff could draft an Ordinance for consideration at the November meeting. There were no objections.
 B. Other Issues: Ms. Leonard indicated that there had been a request from the Planning Commission to look at the issue of amending the Comprehensive Plan to allow for shore stabilization measures in the Alsea Bay. Consensus of the Council members was to permit the Planning Commission to proceed.
 Trail Brochure Discussion: Mayor Woodruff informed the Council that the City of Yachats has offered to put a map of Waldport's trails on the reverse side of their tear-off map. There is money available in the budget under economic development for the first run of maps, and for additional copies an appeal could go out to the Chamber of Commerce and local businesses to help defray the printing costs. The anticipated expense would be less than $2,500 for 10,000 copies.
5. COUNCIL COMMENTS AND CONCERNS: Mayor Woodruff reported that the Oregon Coast Gravel Epic bike race held the previous weekend had been quite successful. They had 119 applicants and there were many favorable comments about the course and the ride in general. Plans are now being formulated for next year's race, and there is talk about possibly combining the event with the annual Crusin' for Crab festival sponsored by the Chamber of Commerce.
6. REPORTS: The reports from the City Librarian, Public Works Director, City Planner and Code Enforcement Officer were included in the packet materials.
 City Manager: City Manager Leonard indicated that a request had been made for additional lighting on Crestline Drive, from Range Drive to Green Drive. She noted that the properties on the west side of Crestline are within the City limits, but that portion of Crestline Drive is the County's property. She and Public Works Director Alfano have looked at the issue, and have discovered 11 electrical poles with transformers that would be suitable for installing lights. The lights would be provided by PUD, and the operation would add about $150 per month to the City's electrical bill. The lights are designed to have little or no impact on surrounding properties. The County had no objections to the project, and consensus of the Council members was to proceed. As indicated earlier, the new signs for the Woodland Trail have been installed. The cost was approximately $3000 per sign, and they come with a 10-year warranty. In an update on the City Manager recruitment process, Ms. Leonard reported that Prothman has received 38 applications, and 11 are currently being screened for semi-finalists. An Executive Session will be scheduled for October 30th at 9:30 a.m. for the Council to review those applications.
7. EXECUTIVE SESSION: At 2:25 p.m. the Council members recessed into Executive Session pursuant to ORS 192.660(2)(e), to conduct deliberations with persons designated by the governing body to negotiate real property transactions. The topic of discussion was potential property acquisition. At 2:44 p.m. the Council returned to Open Session.
8. ACTIONS, IF ANY, FROM EXECUTIVE SESSION: None.
9. GOOD OF THE ORDER: Nothing further.
8. ADJOURNMENT: At 2:45 p.m., there being no further business to come before the Council, the meeting was adjourned.
Respectfully submitted,
Reda Q. Eckerman, City Recorder
APPROVED by the Waldport City Council this 14th day of November, 2013.
SIGNED by the Mayor this 14th day of November, 2013.
Susan Woodruff, Mayor