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CITY COUNCIL MEETING MINUTES

MAY 7, 2013 (BUDGET COMMITTEE)


CALL TO ORDER AND ROLL CALL: Mayor Woodruff called the meeting to order at 1:30 p.m. Mayor Woodruff and Councilors Brown, Campbell, Holland and Kelly, and Laypersons O'Neil, Perkins, Tryon and Wiltshire answered the roll. Councilors Cutter and Gates, and Laypersons Canfield, Rivers and Watson were excused. A quorum was present.
SELECTION OF BUDGET COMMITTEE CHAIR: Mr. Holland nominated Ms. Woodruff. Mr. Perkins seconded. No other nominations were made and Ms. Woodruff was elected unanimously on a voice vote.
PUBLIC HEARINGS:
 State Revenue Sharing: Ms. Woodruff opened the public hearing on State Revenue Sharing. There were no comments. She then closed the public hearing on State Revenue Sharing. Ms. Brown moved to approve the State Revenue Sharing and recommend its adoption to the City Council. Mr. Campbell seconded and the motion carried unanimously on a voice vote.
 City of Waldport Budget for FY 2013-2014: Ms. Woodruff opened the public hearing on the City budget. City Manager Leonard summarized the Budget Message, and provided a PowerPoint overview of the budget. The Budget Committee then commenced review of the budget.
Lou Piette addressed the Committee, requesting an allocation of funds for Beachcomber Days. Based upon salary comparisons, Mr. Kelly suggested that a review of the compensation for the City Manager should be considered. Ms. Leonard received praise for her management of the City.
 At 2:55 p.m., the Budget Committee meeting was recessed for a 10-minute break. The meeting reconvened at 3:08 p.m.
 Mr. Holland moved that $600 of general fund contingency be appropriated for Meals of Wheels program support. Mr. Perkins seconded, and the motion carried unanimously on a voice vote.
 Ms. Tryon moved that $500 of general fund contingency be appropriated for Citizen's Patrol program support. Mr. Campbell seconded, and the motion carried unanimously on a voice vote.
 After discussion and a historical perspective of the Beachcomber celebration, Mr. Perkins moved to appropriate up to $1500 from the Community Fund economic development contingency, upon Council review of the structure of the Beachcombers sponsoring group and whether it attains a 501c3 status as proposed. Also, the Council should request a work plan from the Beachcomber group for the event to ascertain whether it appears to be well-organized and viable. Contingent upon a positive review, the budgeted money may then be allocated to Beachcombers in part or in whole. Ms. Wiltshire seconded, and the motion carried unanimously on a voice vote.
 Ms. Tryon commented on the reduction of the tsunami siren line item. The dismantling of the tsunami sirens and the new technology (reverse 911) being employed by the Lincoln County Emergency Management was discussed.
 At 4:20 p.m., Mayor Woodruff recessed the meeting to go into the Urban Renewal and Road District #3 budget meetings. The City budget meeting resumed at 4:35 p.m.
 Mr. Campbell moved to accept the proposed budget as amended and recommend its adoption to the Waldport City Council, and to approve taxes for the 2013/2014 fiscal year at the rate of $2.3328 per $1000 of assessed value for operating purposes and in the amount of $86,053 for the payment of general obligation bond principal and interest. Ms. Brown seconded, and the motion carried unanimously on a voice vote.
ADJOURNMENT: At 4:45 p.m., there being no further business to come before the Committee, the meeting was adjourned.
Respectfully submitted,
Reda Q. Eckerman, City Recorder
APPROVED by the Waldport City Council this 13th day of June, 2013.
SIGNED by the Mayor this 13th day of June, 2013.
Susan Woodruff, Mayor

MAY 9, 2013


1. CALL TO ORDER AND ROLL CALL: Mayor Woodruff called the meeting to order at 2:00 p.m. Mayor Woodruff and Councilors Kelly, Brown, Campbell, Cutter and Holland answered the roll. Councilor Gates was excused. A quorum was present.
2. MINUTES: The Council considered the minutes from the April 11, 2013 meeting. Councilor Cutter moved to approve the minutes as presented. Councilor Holland seconded, and the motion carried unanimously on a voice vote.
 Mayor Woodruff asked to move Item 5C (Proclamations) up on the agenda to accommodate the audience. She then read the proclamations for the Great Garage Sale, Emergency Medical Services Week, Older Americans Month, Beachcomber Days, and "Shelter Me Week" into the record. Tony Mooney, representing Central Oregon Coast Fire and Rescue District, thanked the Council for their past and continued support, and noted that there would be an Emergency Readiness fair that evening at the High School.
3. CITIZEN COMMENTS/PRESENTATIONS: None.
4. CORRESPONDENCE: The Council considered the letter from the City of Toledo regarding the Solid Waste District. Discussion ensued. Consensus of the Council was that valid points had been raised, and they hoped that the County Commission would give them due consideration. Councilor Cutter moved to have City Manager Leonard draft a letter to that effect, over the Mayor's signature. Mayor Woodruff seconded, and the motion carried unanimously.
5. DISCUSSION/ACTION ITEMS:
 A. Auditing Services Engagement Letter: Following a brief discussion, Councilor Brown moved to approve. Councilor Holland seconded, and the motion carried unanimously. Ms. Leonard noted that the auditors would be here on May 13 to begin the annual auditing process.
 B. Workers Comp Resolution: City Manager Leonard explained that this was requested by CIS, to ensure that current volunteers are adequately covered for Worker's Comp. Councilor Brown moved to approve Resolution 1175. Councilor Holland seconded, and the motion carried unanimously.
 C. Proclamations: Previously addressed.
 D. Other Issues: None.
6. COUNCIL COMMENTS AND CONCERNS: Councilor Brown thanked City Manager Leonard and City Accountant Dona Lawson for their excellent budget presentation. She indicated that she had a citizen inquire about the sign at Keady Wayside, which appears to be missing. Ms. Leonard will check with Public Works Director Alfano in regard to this. Councilor Brown also suggested maybe holding an evening Council meeting or town-hall type meeting. The rest of the Council discussed this and noted that audience attendance at meetings seems to be directly related to issues on the agenda, rather than the time of the meeting. Councilor Cutter mentioned that Cynthia Solie has announced her retirement from CWCOG at the end of this year, and suggested drafting a thank-you letter from the Council for all of her work on the City's behalf over the years.
7. STAFF REPORTS: The reports from the Public Works Director, City Librarian and City Planner were included in the packet materials. City Manager Leonard distributed a thank-you card from the school, in appreciation for the assistance of the Public Works staff during their recent emergency move from the elementary school. Ms. Leonard mentioned that the emergency operations plan, which had been funded by a grant from Oregon Emergency Management, was now at the printers. The Council will adopt this at a future Council meeting, and it will allow the City to continue applying for the County's annual emergency supply funding. The application for Storm Readiness designation has been submitted to FEMA. New totes have been ordered for the emergency supplies storage, and volunteers from Central Coast Fire will be transferring the foodstuffs to them. In response to a question, Ms. Leonard noted that the satellite radio is being replaced by newer, more reliable technology. DOGAMI is going to be distributing tsunami information signage, and Public Works Director Alfano and Fire Chief Clawson will be meeting to ascertain what signage is needed and where it will be placed. Ms. Leonard reported that she has been very pleased with the private firm hired to secure the water rights for the City. She also mentioned that Public Works Director Alfano and City Planner Lewis have been looking into the idea of the "sharrows" that had been proposed at the previous meeting, but that ODOT was not enthralled with the idea and there are a limited number of places they can be put. However, she is still considering the information and will report back to the Council at a later date. She has also been researching the potential expansion of the Urban Renewal #2 area, and indicated that it is not only possible to do so, but that it probably would not require hiring a consultant. She noted that she has obtained sample performance evaluation forms from LGIP as requested, and will forward them to the Council. The tsunami sirens have been decommissioned but have not yet been removed. Once this is done, the City will be putting them up for sale.
8. GOOD OF THE ORDER: Nothing further.
9. ADJOURNMENT: At 3:55 p.m., there being no further business to come before the Committee, the meeting was adjourned.
Respectfully submitted,
Reda Q. Eckerman, City Recorder
APPROVED by the Waldport City Council this 13th day of June, 2013.
SIGNED by the Mayor this 13th day of June, 2013.
Susan Woodruff, Mayor