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CITY COUNCIL MEETING MINUTES

JULY 11, 2013


1. CALL TO ORDER AND ROLL CALL: Mayor Woodruff called the meeting to order at 2:00 p.m. Mayor Woodruff and Councilors Brown, Gates, Campbell and Cutter answered the roll. Councilor Holland was excused. A quorum was present.
2. MINUTES: The Council considered the minutes from the June 13, 2013 meeting. Councilor Cutter moved to approve the minutes as presented. Councilor Gates seconded, and the motion carried unanimously on a voice vote.
3. PUBLIC COMMENTS: Ginny Hafner expressed concern regarding the publicity for the Woodland Trail. Ms. Leonard responded that the City was still awaiting the interpretive signage before doing more advertising.
4. PUBLIC HEARING:
 A. Case File #1-ZC-PC-13 (Hagel Property): Mayor Woodruff opened the public hearing, calling for abstentions and declarations of bias, conflicts of interest or ex parte contact. None were announced. City Planner Larry Lewis explained that this request for rezoning came about as a recommendation from the previously adopted Yaquina John Point Land Use and Transportation Plan. The property had originally been part of the Forest Service property, and was currently zoned C-2 (General Commercial). However, the limited access and visibility of the property and the presence of three single-family dwellings made the use more commensurate with an R-4 zoning. The property owner was in support of the zone change, and the Planning Commission had recommended approval following their public hearing on the request. Mr. Lewis reviewed the relevant Code criteria. There were no public comments. Mayor Woodruff closed the public hearing and opened the Council meeting to discussion. Councilor Campbell moved to approve the zone change request and direct staff to provide an appropriate ordinance for adoption at the next regular Council meeting. Councilor Brown seconded, and the motion carried unanimously on a voice vote.
 B. Proposed Amendments to Waldport Development Code - Yaquina John Point Land Use & Transportation Plan Recommended Amendments: Mayor Woodruff opened the public hearing, calling for abstentions and declarations of bias, conflicts of interest or ex parte contact. None were announced. City Planner Larry Lewis reviewed the proposed legislative change, noting that he had forgotten to include an explanation for the proposed Section 16.62.060 which deals with access in his memo, though it was included in the packet materials. There were no public comments. Mayor Woodruff closed the public hearing and opened the Council meeting for discussion. Mayor Woodruff asked about conditional use "n", which dealt in part with exclusion of distillation and fermentation products, noting that the City of Yachats had just allowed a small brewery right in the middle of town. Following a brief discussion, consensus of the Council was to reword the section to remove that exclusion. Mr. Lewis reviewed the other proposed changes, which included allowing outright uses permitted in a C-1 zone to be permitted outright uses in the C-2 zone, and explained the reasoning behind the proposed new gateway design standards. Following discussion, Councilor Cutter moved to approve the proposed language with the additional amendment as outlined in the Council discussion, and directed that staff provide an appropriate ordinance for adoption at the next regular City Council meeting. Councilor Campbell seconded, and the motion carried unanimously on a voice vote.
5. DISCUSSION/ACTION ITEMS:
 A. Dahl Disposal Fee Adjustment Request: Nic Dahl addressed the Council regarding the proposed rate increase. Following a brief discussion, Councilor Cutter moved to approve the proposed increase. Councilor Gates seconded, and the motion carried unanimously.
 B. Signage at Highway 101/34 Intersection: Councilor Gates noted it would be difficult to determine which businesses would be listed, and suggested that maybe generic food/boats/grocery signs would be appropriate. It was suggested that the information be forwarded to the Chamber of Commerce for consideration, and Councilor Campbell indicated he would take it to them. Councilor Cutter noted that if the Chamber did not decide to do anything, it could be brought before the Council again for further discussion.
 C. City Manager Position Recruitment: City Manager Leonard indicated that she was planning on retiring in January, and had contacted several recruitment services to provide proposals for assisting the City Council in the recruitment process. The Council reviewed the information from the League of Oregon Cities, the Prothman Company, and Waldron. Ms. Leonard noted that the League did not actively recruit but would assist in setting up the process. Following discussion, Councilor Campbell moved to engage Prothman to do a Level 3 search, to suggest that they begin by a regional search before going nationwide, and to ask them to meet with the Council in a workshop on August 8, prior to the City Council meeting. Councilor Cutter seconded, and the motion carried unanimously.
 D. Other Issues: Ms. Leonard noted that a letter of interest for a vacant position on the Planning Commission had been received from Dave Gordon. Mr. Gordon has been a resident of the City for a number of years, and previously served as the City Attorney and pro tem Manager. Following a brief discussion, Councilor Campbell moved to appoint Mr. Gordon to the Commission. Councilor Cutter seconded, and the motion carried unanimously.
6. COUNCIL COMMENTS AND CONCERNS: Mayor Woodruff noted distribution of a media release for the recent Tsunami Ready/Storm Ready designation. Ms. Leonard indicated that the City is still waiting for ODOT permits for the small signs, but the other signs have been installed. Mayor Woodruff indicated that the City could request some beach access signs to be placed at Keady Wayside and Robinson Park.
7. REPORTS: The reports from the Public Works Director, the City Librarian and the City Planner were included in the packet materials. Ms. Leonard noted that Road & Driveway won the recent paving bid and were commencing on the summer projects. In regard to the repainting of the water tank, the project was complete but there were a couple of items that were not done to the City's satisfaction. The contractor will be dealing with those next spring, and the City is holding a portion of the payment in abeyance pending the completion of the additional work. The southerly portion of the Woodland Trail is almost complete, and the interpretive signage should be here soon.
 Noting the need to convene a brief Urban Renewal Agency meeting, Mayor Woodruff recessed the City Council meeting at 3:32 p.m. The City Council meeting resumed at 3:35 p.m.
8. EXECUTIVE SESSION: At 3:36 p.m. the Council recessed into Executive Session pursuant to ORS 192.168(2)(e), to conduct deliberations with persons designated by the governing body to negotiate real property transactions. At 4:10 p.m., the Council meeting was reconvened into Open Session.
9. ACTIONS, IF ANY, FROM EXECUTIVE SESSION: Councilor Cutter moved to direct City Manager Leonard to compose a document of intent and proceed forward with due diligence. Councilor Gates seconded, and the motion carried unanimously on a voice vote.
10. GOOD OF THE ORDER: Nothing further.
11. ADJOURNMENT: At 4:13 p.m., there being no further business to come before the Council, the meeting was adjourned.
Respectfully submitted,
Reda Q. Eckerman, City Recorder
APPROVED by the Waldport City Council this 8th day of August, 2013.
SIGNED by the Mayor this 8th day of August, 2013.
Susan Woodruff, Mayor