JANUARY 10, 2013
1. CALL TO ORDER: The meeting was called to order at 2:00 p.m.
A. Swearing-In of New Council Members: City Manager Leonard administered the oaths of office to Mayor Susan Woodruff and Councilors Peter Kelly, Pauline Gates, and Mark Campbell.
B. Roll Call: Mayor Woodruff and Councilors Kelly, Gates, Brown, Campbell, Cutter and Holland answered the roll. A quorum was present.
2. MINUTES: The Council considered the minutes from the December 13, 2012 meeting. Councilor Kelly moved to approve the minutes as presented. Councilor Cutter seconded, and the motion carried unanimously.
3. CITIZEN COMMENTS AND PRESENTATIONS: John Maré addressed the Council regarding trails, noting that the final stretch of the Woodland Trail has now been completed, other than some minor drainage work which will be taken care of in the near future. He informed the Council that a new Waldport Trails Committee has been formed, consisting of four members at present, with the anticipation of more to be added. This committee will work with the City and other entities such as the Port of Alsea on water trail issues, pedestrian issues and related items. Yachats and Seal Rock both have similar committees.
4. DISCUSSION/ACTION ITEMS:
A. Audit Presentation: City Manager Leonard shared a PowerPoint presentation regarding the 2012 audit, and distributed hard copies to the Council for their additional review.
B. Reaffirm CWACT Membership: Councilor Holland has been serving on the Cascades West Area Commission on Transportation, with Councilor Cutter as an alternate. However, Councilor Holland indicated he wished to step down from the position. Councilor Cutter noted that he is currently serving on the Council of Governments board as well as the Executive Board, and the meetings would be convenient for him to attend. Councilor Brown offered to serve as the alternate. Councilor Campbell moved to appoint Councilor Cutter to the Commission, with Councilor Brown as the alternate. Councilor Holland seconded, and the motion carried unanimously.
C. Approve Budget Schedule for 2013-2014 Budget: Following a brief discussion, Councilor Brown moved to approve the proposed budget schedule. Councilor Campbell seconded, and the motion carried unanimously.
D. Consideration of Resolutions
1) Signatory Resolution: Following a brief discussion, Councilor Cutter indicated that he would not mind being a signatory as well. Councilor Cutter moved to approve Resolution No. 1172. Councilor Campbell seconded, and the motion carried unanimously. A new resolution will be drawn up for the Mayor's signature.
2) Water Fund Loan Resolution: The Council discussed the necessity for the loan resolution. City Manager Leonard explained that the City would be securing the loan by purchasing a Certificate of Deposit with monies currently held in a money market account. The loan will be used to help fund the replacement of the interior coating of the City's 2 million gallon water tank, and the Water Fund will pay back the loan over a 10-year period. Councilor Campbell moved to approve Resolution No. 1173. Councilor Cutter seconded, and the motion carried unanimously on a voice vote.
E. Discussion on Goal-Setting: It was decided that the Council would have a goal-setting discussion in March, to talk about possible uses for the remaining funds in Urban Renewal 1, as well as economic development monies. City Manager Leonard will also provide the draft capital improvement plan. Councilor Brown noted that this is a good way for new Councilors to be apprised of pending infrastructure improvements. It was also suggested that a guided tour of the City's facilities would be helpful to the Council, possibly sometime in spring or early summer. In response to a request from Councilor Campbell, City Manager Leonard will provide copies of the Urban Renewal #1 map to the Council to refresh their memory on the area covered by the plan.
F. Other Issues: None.
5. COUNCIL COMMENTS AND CONCERNS: Councilor Kelly mentioned a recent article on the News Lincoln County website regarding the performance evaluation of the Newport City Manager. He wished to publicly thank City Manager Leonard for the excellent work she has done and continues to do for the City of Waldport. A brief discussion ensued regarding the budgeted salary for the City Manager both in light of the current manager and the potential attraction of a qualified candidate when Ms. Leonard eventually retires. Councilors Brown and Holland both announced that they would not be able to attend the next regularly scheduled Council meeting, due to prior obligations. Councilor Campbell provided a brief overview of the most recent Chamber meeting, where the topic had been the upcoming Beachcombers celebration. He noted that the Chamber would be overseeing the event, and Don Atkinson would be working on coordinating the celebration. There will be weekly meetings at the Waldport Heritage Museum and Councilor Campbell urged any interested persons to attend and assist in the process. Councilor Kelly indicated that concern had been expressed regarding nighttime visibility near the Starr Street/Highway 101 Ms. Leonard will speak to the Public Works Director regarding the situation. Mayor Woodruff reviewed the Rural Tourism Studio program and the upcoming annual bicycle race event in October. She also mentioned that the trails map should be done in time for the upcoming tourist season.
6. STAFF REPORTS: The City Librarian report and the Code Compliance Officer's annual report were included in the packet materials. The Public Works Director report was distributed at the meeting. City Manager Leonard reported that ODOT was currently working on a solution to the high water problem at the foot of the Alsea Bay Bridge. The old culvert was completely filled with sand, so they are installing new culverting to divert the water. In regard to the tsunami sirens, Ms. Leonard noted that the issue with the reverse 911 system setting them off has not yet been resolved. She indicated that this may be a good time to discuss the continuing need for the siren system, as the state and other entities are also beginning to examine the efficacy of sirens in light of newer technology and the fact that the sirens are only reliable for warning of distant earthquake events. They are also becoming increasingly expensive to maintain. Mayor Woodruff mentioned that DOGAMI currently has a vacancy for a coastal member and Councilor Cutter noted that the meetings take place at the Marine Science Center, which is also his workplace. Mayor Woodruff will forward the information to him. City Recorder Eckerman provided a video overview of the upcoming changes to the City's website, and indicated that the revised site will be online soon.
7. GOOD OF THE ORDER: Nothing further.
8. ADJOURNMENT: At 3:55 p.m., there being no further business to come before the Council, the meeting was adjourned.
Reda Q. Eckerman, City Recorder
APPROVED by the Waldport City Council this 14th day of February, 2013.
SIGNED by the Mayor this 14th day of February, 2013.
Susan Woodruff, Mayor