FEBRUARY 14, 2013
1. CALL TO ORDER AND ROLL CALL: Mayor Woodruff called the meeting to order at 2:00 p.m. Mayor Woodruff and Councilors Kelly, Gates and Campbell answered the roll. Councilors Cutter, Brown and Holland were excused. A quorum was present.
2. MINUTES: The Council considered the minutes from the January 10, 2013 meeting. Councilor Kelly moved to approve the minutes as presented. Councilor Campbell seconded, and the motion carried unanimously on a voice vote.
3. CITIZEN COMMENTS/PRESENTATIONS: Representatives from the Literacy Center were present to address the Council regarding their "Shelter Me" project. The participants are transforming donated umbrellas into personalized works of art to be displayed in select areas around town, to promote awareness of issues affecting the quality of life in the community.
Ed Peterson addressed the Council regarding a concern about the use of Urban Renewal funds for the Port of Alsea building project.
John Maré gave an update on the Woodland Trail, noting that the trail is now complete, with some minor upgrades pending. The interpretive signs are being designed and will be installed at a later date.
4. DISCUSSION/ACTION ITEMS:
A. Bid Award for Large Water Reservoir Interior Rehabilitation: City Manager Leonard reviewed the seven submitted bids, and noted that the City Engineer's recommendation was to award the bid to the lowest bidder. A brief discussion ensued regarding the proposed time frame, compliance with labor laws, guarantee of workmanship, and City staff oversight and approval. Councilor Campbell then moved to award the bid to the Rodriguez Corporation, Inc., contingent upon no protest being received during the Notice of Intent to Award Protest Period. Councilor Kelly seconded, and the motion carried unanimously on a voice vote.
B. Consideration of Budget Amendment Resolution: Following a brief discussion Councilor Gates moved to approve Resolution 1174. Councilor Kelly seconded, and the motion carried unanimously.
5. COUNCIL COMMENTS AND CONCERNS: Councilor Campbell thanked the City workers for installing the old Welcome to Waldport sign on the east approach to the City. City Manager Leonard noted that the sign is installed on property owned by the Tryons, and was refurbished by Public Works employee Darl Kirby. Mayor Woodruff reported that the Waldport Clinic relocation project has been hampered by the new tsunami inundation mapping, as even the Forest Service property is not out of the tsunami zone.
6. REPORTS: The reports from the Public Works Director and the City Planner were included in the packet materials. City Manager Leonard reported on the ongoing problems with the tsunami siren system, explaining that the Reverse 911 system triggers the sirens and so far all attempts to remedy the situation have been in vain. New telephony units are currently in manufacture, but they will not be available for 6-7 months, and even then there would be no guarantee that this will fix the problem. Although Depoe Bay has just finished installing a new siren system, the trend statewide is shifting toward reliance on other means of warning for the distant tsunami events, such as the Reverse 911 system and similar programs. If the City does eventually decide to dispose of the sirens, she noted that there has been at least one person expressing interest in purchasing the sirens for their personal collection. Ms. Leonard indicated that the County Commissioners have issued their annual inquiry regarding a joint meeting with the Council. She asked that the Council consider whether there would be topics of mutual interest, and to let her know as soon as possible so that she can relay the information. The final item in Ms. Leonards report was an announcement that the City received a $1000 donation for two memorial benches to be installed near the Woodland Trail, in memory of Andy Vagenas.
7. GOOD OF THE ORDER: Nothing further.
8. ADJOURNMENT: At 3:00 p.m., there being no further business to come before the Council, the meeting was adjourned.
Reda Q. Eckerman, City Recorder
APPROVED by the Waldport City Council this 14th day of March, 2013.
SIGNED by the Mayor this 14th day of March, 2013.
Susan Woodruff, Mayor