DECEMBER 12, 2013
1. CALL TO ORDER AND ROLL CALL: Mayor Woodruff called the meeting to order at 2:00 p.m. Mayor Woodruff and Councilors Gates, Brown, Campbell, Cutter and Holland answered the roll. A quorum was present.
2. MINUTES: The Council considered the minutes from the November 14, 2013 meeting. Councilor Cutter moved to approve the minutes as presented. Councilor Brown seconded, and the motion carried unanimously on a voice vote.
3. PUBLIC COMMENTS AND PRESENTATIONS: John Maré provided a brief update on the local Trails Committee and the grantor's favorable impression of the City's Woodland Trail. Abbie Tumbleson from the Newport NewsTimes introduced herself and indicated she would be covering Council meetings as often as possible.
4. DISCUSSION/ACTION ITEMS:
A. Acceptance of Abstract of Votes For November 5, 2013 Election: Councilor Holland moved to accept the Abstract of Votes, Councilor Campbell seconded, and the motion carried unanimously. City Manager Leonard administered the Oath of Office to newly-elected Councilor Bob O'Brien, who then took his seat at the Council table.
B. Consideration of Budget Resolution: City Manager Leonard explained the need for the transfer of appropriations within the Public Works fund and the Water fund. Councilor Cutter moved to approve Resolution 1181. Councilor Brown seconded, and the motion carried unanimously.
C. Other Issues: City Manager Leonard noted that staff had drafted an ordinance for the Council's consideration, regarding the previously adopted definition for "Inoperable Vehicle" and the need to refer to that definition in two sections of the Code to have the authority to enforce violations. Following a brief discussion, and hearing no objections, Mayor Woodruff read Ordinance 745 by title only for the first and second readings. Councilor Cutter moved to adopt Ordinance 745. Councilor Holland seconded, and the motion carried unanimously.
5. COUNCIL COMMENTS AND CONCERNS: Councilor Brown asked to excused from the January 9, 2014 meeting, as she will be out of state. Mayor Woodruff noted receipt of a thank-you letter from COG for the allocation to the Meals on Wheels program. She also reported that "Travel Oregon" will be setting up a page on their website that will showcase our area. Councilor Cutter asked about the status of the Highway 34 designation and was informed that it appears Philomath has lost interest in pursuing the issue, following the determination that it did not qualify as a Scenic Byway.
6. REPORTS: The reports from the City Librarian, Public Works Director and City Planner were contained in the packet materials. City Manager Leonard reported that there is action being taken by the County with regard to a property on Forestry Lane that is currently out of compliance due to a failing septic system. She also noted that there have been a number of reports of frozen and broken pipes following the recent cold snap.
Councilor Cutter noted the conditional use application for a storage facility that was included in the City Planner's report, and suggested that staff check to ensure that the previously approved storage units were in compliance with their conditional use.
Dave Gordon expressed concern that there had been no public hearing or notice on the ordinance that was adopted at this meeting.
7. EXECUTIVE SESSION(S):
At 2:35 p.m. the Council recessed into consecutive Executive Sessions pursuant to ORS 192.660(2)(e) and ORS 192.660(2)(a). The topics of the first Executive Session were in regard to a pending property purchase, a request to sell currently owned property, and an update on the High School property negotiations. The topic of the second Executive Session was the consideration of an employment agreement with a candidate for the City Manager position.
At 3:20 p.m., the Council reconvened into Open Session.
8. ACTIONS, IF ANY, FROM EXECUTIVE SESSION(S): Councilor Cutter moved to direct City Manager Leonard to proceed with the sale of property near the City's water tank on Nelson Wayside Drive. Councilor Gates seconded, and the motion carried unanimously. Councilor Brown moved to approve the agreement and announce the hiring of Kerry Kemp as the replacement for Nancy Leonard, with an effective date of January 13, 2014. Councilor O'Brien seconded, and the motion carried unanimously on a voice vote.
9. GOOD OF THE ORDER: Staff noted that, according to the City's Charter, for an ordinance to be presented and adopted at a single meeting, it would have to be read in full prior to adoption. Consensus of the Council was to reconsider the process of adopting the ordinance, and Mayor Woodruff then read the Ordinance in full. There were no objections raised to the content of the Ordinance, and consensus of the Council was to allow the motion to adopt to stand as previously passed.
10. ADJOURNMENT: At 3:30 p.m., there being no further business to come before the Council, the meeting was adjourned.
Reda Q. Eckerman, City Recorder
APPROVED by the Waldport City Council this 9th day of January, 2014.
SIGNED by the Mayor this 9th day of January, 2014.
Susan Woodruff, Mayor