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CITY COUNCIL MEETING MINUTES

AUGUST 8, 2013

(Workshop Meeting)


 The Waldport City Council met in a workshop session at 10:00 a.m. Present were Mayor Woodruff and Councilors Brown, Gates, Campbell and Cutter, City Manager Leonard, City Recorder Eckerman, Lynn Stokesbary from Prothman, and Peter Kelly. Councilor Holland was absent. The topic of the workshop was discussion of hiring standards, criteria and policy directives for the recruitment of the Chief Executive Officer, pursuant to ORS 192.660(7)(d)(C)(D).
 City Manager Leonard introduced Mr. Stokesbary, who distributed a draft recruitment schedule and a scope of services to the Council and then reviewed them. Discussion ensued regarding the proposed schedule, geographic scope of recruitment, advertising methodology, preferred qualifications for final candidates, travel expenses, hours and days of work, salary range and residency requirements. Mr. Stokesbary will take the input from the workshop as well as the scheduled meetings with individual staff members and Council and compose a draft recruitment brochure for review by the Council.
 At 11:55 a.m., there being no further business to discuss, the meeting was adjourned.
Respectfully submitted,
Reda Q. Eckerman, City Recorder
APPROVED by the Waldport City Council this 12th day of September, 2013.
SIGNED by the Mayor this 12th day of September, 2013.
Susan Woodruff, Mayor

(Regular Meeting)


1. CALL TO ORDER AND ROLL CALL: Mayor Woodruff called the meeting to order at 2:00 p.m. Mayor Woodruff and Councilors Brown, Gates, Campbell, Cutter and Holland answered the roll. A quorum was present.
2. MINUTES: The Council considered the minutes from the July 11, 2013 meeting. Councilor Cutter moved to approve the minutes as presented. Councilor Gates seconded, and the motion carried unanimously on a voice vote.
3. PUBLIC COMMENTS/PRESENTATIONS: None.
4. DISCUSSION/ACTION ITEMS:
 A. Library Board Membership: City Manager Leonard explained that the Library was requesting consideration of the requirements of the Library Board membership. According to research, the original ordinance which dictated the structure and duties of the board did not require that a city councilor be a member of the board. In 1998, a subsequent ordinance amended the board composition to require one member of the Council. Following a brief discussion, consensus of the Council was to amend the verbiage to state that the membership may include a councilor, which would leave the option open if the Council saw fit to appoint one. An amending ordinance to that effect will be provided to the Council for consideration at their September meeting. Councilor Cutter moved to approve the appointment of Ms. Andrew and Ms. Hanes to terms which would expire in June 2017. Councilor Campbell seconded, and the motion carried unanimously.
 B. Recruitment Process: The Council had met earlier in the day in a workshop session to discuss this issue. There was no further discussion.
 C. Other Issues: Ms. Leonard indicated that she had been approached by Imogene Patterson with regard to the extension of the City's lease for the parking area at the intersection of Willow Street and Maple Street. The City entered into a five-year lease with a five-year extension, at the cost of $750 per year, and has expended approximately $7500 in improvements to the property. The lease expired in January of 2012. Ms. Leonard noted that the City's Transportation Plan showed that there appeared to be sufficient parking in the downtown area, even without the inclusion of that lot. Following a brief discussion, Councilor Cutter moved to not renew the lease. Councilor Gates seconded, and the motion carried, with Councilors Brown, Gates, Campbell, Cutter and Holland voting "Aye", Mayor Woodruff voting "Nay".
5. COUNCIL COMMENTS AND CONCERNS: Councilor Brown stated that she had previously requested to attend the LOC conference, but has since discovered she will not be able to go. Mayor Woodruff and Councilor Cutter expressed interest in attending the Oregon Coast Economic Conference. Ms. Leonard indicated that there was sufficient funding to cover this expense. Councilor Holland commented favorably on the July 3 fireworks display, noting that he felt it was superior to those of larger cities such as Los Angeles. Councilor Campbell reported that monies received in the fireworks fund were sufficient to not only pay for this year's display but to give a good start to next year's.
6. REPORTS: The reports from the City Planner and the Code Enforcement Officer were included in the packet materials. City Manager Leonard noted that the initial homes constructed by Habitat for Humanity were complete, and they had a recent Open House. Mayor Woodruff indicated that she had toured both homes and found them to be nicely done. Councilor Campbell mentioned that the grand opening for the new high school will be on September 18 at 6:00 p.m. Ms. Leonard noted that Public Works had discovered the road subsidence on Crestline Drive behind the High School was due to the presence of mountain beavers or "boomers". The number and size of the burrows has compromised the land under the road, and staff is currently exploring options for correcting the situation.
 Mayor Woodruff reported that she had met with the hospital regarding the level of awareness and education for breast health in Lincoln County, and there would be a free breast cancer screening in September. She also reviewed a number of trails-related meetings and activities, and noted that there is a trail maintenance group which meets on the third Saturday of the month. Councilor Cutter mentioned that a citizen had requested installation of a handrail for the Woodland Trail bridge. Ms. Leonard indicated that although the State Parks had turned down a request from the City for funding the "Bridgeview" trail along Highway 101 at the seawall, the project was still included in ODOT's STIP process and the possibilities are promising.
7. EXECUTIVE SESSION: At 2:40 p.m., the Council recessed into Executive Session pursuant to ORS 192.660(2)(e): To conduct deliberations with persons designated by the governing body to negotiate real property transactions. The property in question is located east of town and includes the City's point of diversion on Southworth Creek. At 2:50 p.m., the Council reconvened into Open Session.
8. ACTIONS, IF ANY, FROM EXECUTIVE SESSION: Councilor Cutter moved to approve Resolution 1176, which authorizes the City Manager to act upon the City's behalf in the purchase of property identified on Lincoln County Assessor's Map 13-11-26 as Tax Lot 503. Councilor Campbell seconded, and the motion carried unanimously on a voice vote.
9. GOOD OF THE ORDER: Councilor Campbell gave a brief review of current Chamber activities.
10. ADJOURNMENT: At 3:02 p.m., there being no further business to come before the Council, the meeting was adjourned.
Respectfully submitted,
Reda Q. Eckerman, City Recorder
APPROVED by the Waldport City Council this 12th day of September, 2013.
SIGNED by the Mayor this 12th day of September, 2013.
Susan Woodruff, Mayor