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CITY COUNCIL MEETING MINUTES

SEPTEMBER 13, 2012


1. CALL TO ORDER AND ROLL CALL: Mayor Woodruff called the meeting to order at 2:00 p.m. Mayor Woodruff and Councilors Hanes, Brown, Campbell and Holland answered the roll. Councilors Cutter and Kelly were excused. A quorum was present.
2. MINUTES: The Council considered the minutes from the August 9, 2012 meeting. Councilor Brown moved to accept the minutes as presented. Councilor Hanes seconded, and the motion carried unanimously.
3. PUBLIC COMMENTS/PRESENTATION: John Maré addressed the Council regarding the Woodland Trail which is nearly completed. The next phase is supposed to be direction signs, but he also suggested that Marty Stein, the botanist from the Forest Service, work with students at the school to fabricate identification signs for the local flora. Following a brief discussion it was decided that Mr. Maré will take on the project and keep the Council informed. Sherrie Smolen addressed the Council, tendering her resignation as the Planning Commission chair and citing frustration with the apparent lack of code enforcement. Ms. Leonard explained to the Council that there has been a misconception on the part of some of the Planning Commissioners regarding code enforcement and the Commission's responsibilities. Code enforcement issues are, for the most part, outside the parameters of the Development Code. Mr. Maré, a Planning Commissioner, clarified that Ms. Smolen's concern was personal. A general discussion ensued regarding code enforcement. It was decided to print monthly reports on code enforcement for both the Planning Commission and City Council, for the purpose of general information.
4. DISCUSSION/ACTION ITEMS:
 A. Consideration of Ordinance Implementing Updates to the Nuisance Section of the City Code: Following a brief discussion and hearing no objection, Mayor Woodruff read Ordinance No. 738 by title only for the first and second readings. Councilor Campbell moved to adopt Ordinance 738 as read, Councilor Holland seconded, and the motion carried unanimously.
 B. Discussion of Joint Meeting with Yachats City Council: Mayor Woodruff suggested one topic could be the Rural Tourism Studio project. Other suggestions included current projects and possible ways the two communities could work together, and the inclusion of Chamber of Commerce and Port of Alsea Board members in the discussion. The meeting was tentatively set for either October or November, possibly before or after the regular Council meeting.
 C. Proclamations: The Cruzin' for Crab Festival proclamation was included in the packet materials, and a proclamation for Constitution Week was hand distributed. Councilor Campbell moved to approve the proclamations. Councilor Hanes seconded, and the motion carried unanimously on a voice vote.
 D. Other Issues: None.
5. Council Comments: Councilor Campbell reported that the Chamber's "Welcome to Waldport" sign has been installed and will be uncovered on Friday, September 14 at 12:30 p.m. The Chamber is planning on having another sign made for the north side of the City next year. Consensus of the Council was to move the old welcome sign to the east end of town. Councilor Hanes noted that the Starr Street ballfields are apparently no longer being used, and are in deplorable condition, overgrown with weeds. Mayor Woodruff will contact Mr. Rinearson in regard to the ballfields. Councilor Brown thanked staff for putting the Council packet information online, as she sometimes cannot pick up her packet prior to the meeting. Discussion ensued regarding starting a program of recognition for outstanding contributions to the community. Consensus of the Council was to give certificates of appreciation to Ingrid Olson, a science teacher who recently received an award from the Aquatic and Marine Educators, and to the Chamber of Commerce for their completion of the "Welcome to Waldport" sign project. Councilor Hanes will work on drafting procedural guidelines for future awards of this nature.
6. REPORTS: The City Planner's written report and minutes from the Planning Commission were included in the packet materials. City Manager Leonard reported that a length of rope was stolen from the Woodland Trail but later recovered and reinstalled. A change in the installation method should prevent future occurrences. Requests for the three interpretive signs for the trail have gone out to several vendors, and Mr. Lewis will be reviewing the responses. The public restroom is nearing completion, and should be ready to open soon. The City hosted a meeting with ODFW regarding water rights issues; Ms. Leonard indicated that it was very informative and the City is taking steps to ensure that its water rights remain intact. Mayor Woodruff asked about the County's Tsunami Readiness designation, and Ms. Leonard indicated she would contact Jenny Demaris regarding the status of the program.
7. GOOD OF THE ORDER: Nothing further.
8. ADJOURNMENT: At 2:55 p.m., there being no further business to come before the Council, the meeting was adjourned.

Respectfully submitted, Reda Q. Eckerman

APPROVED by the Waldport City Council this 11th day of October, 2012.
SIGNED by the Mayor this 11th day of October, 2012.

Susan Woodruff, Mayor