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CITY COUNCIL MEETING MINUTES

OCTOBER 11, 2012


1. CALL TO ORDER AND ROLL CALL: Mayor Woodruff called the meeting to order at 2:00 p.m. Mayor Woodruff and Councilors Kelly, Brown, Hanes, Campbell, Cutter and Holland answered the roll. A quorum was present.
2. MINUTES: The Council considered the minutes from the September 13, 2012 meeting. Councilor Holland moved to approve the minutes, Councilor Brown seconded. Following a brief discussion, Mayor Woodruff suggested removing the comment made by Mr. Maré regarding Ms. Stolen's concern. Following a brief discussion, Councilor Holland moved to amend the minutes, Councilor Brown seconded, and the motion to approve the minutes as amended carried on a voice vote.
3. PUBLIC COMMENTS: Jan Power addressed the Council, noting that she had reviewed the packet materials and was pleased to note that Public Works did perform annual hydrant maintenance. She also reported that the first Crab Derby had been successful, and they were looking forward to next year. Sherrie Smolen distributed a letter to the Council from herself, Penny Russell and Jan Power, expressing their feelings about the role of the Planning Commission, code enforcement, and the appearance of the City. A lengthy discussion ensued regarding those issues.
4. CORRESPONDENCE: The Council considered the letter from Terry and Christine Kramer, regarding traffic problems on Range Drive. Ms. Leonard noted that Public Works had been putting the small speed monitor in that area and the resulting readings indicated that the majority of people were obeying the speed limits. Mayor Woodruff suggested the City consider installing a permanently mounted monitor, especially while school is in session. Following discussion, consensus of the Council was to have a letter drafted over the Mayor's signature, explaining the Council's consideration of the issue.
5. DISCUSSION/ACTION ITEMS:
 A. Planning Commission Membership: Ms. Leonard explained that the fact that there were currently two vacancies on the Commission was an appropriate time to consider the possibility of a reduction in the Commission from seven positions to five. The City had, at one point in the past, increased the number from seven to nine, and then subsequently reduced it back to seven. Many cities and counties have five-member Planning Commissions. Following a brief discussion, consensus of the Council was to refer the issue to the Planning Commission for their input prior to making any decisions. Ms. Leonard indicated that she would present the idea to the Commission when she meets with them at their next regular meeting on the 22nd.
 B. Proclamations: The Council considered the following proclamations: Domestic Violence Awareness Month, and Breast Cancer Awareness Month. Mayor Woodruff signed the proclamations.
 C. Other Issues: None.
6. COUNCIL COMMENTS AND CONCERNS: Councilor Kelly mentioned that the City of Rockaway Beach is discontinuing use of their tsunami sirens, and suggested that the City look at the possibility of acquiring them. City Manager Leonard indicated that she would contact their City Administrator. Councilor Kelly also asked about the location of the City's emergency supplies in light of the new construction at the school site, and Ms. Leonard responded that they were currently housed in one of the rooms at the school rather than in an outside unit where there would be the possibility of exposure to the elements. Councilor Brown reported on her experiences at the recent League of Oregon Cities conference, and suggested that a goal-setting session might be a future discussion item. Councilor Hanes stated that she has been the Council liaison to the Library Board for several years, and would be happy to continue on in that role after the November election if the Council so desired. Councilor Cutter moved to approve the appointment. Councilor Brown seconded, and the motion carried unanimously. Councilor Hanes also noted that the weeds were still running rampant at the school property across from the Post Office. Ms. Leonard and Mayor Woodruff both indicated that they have been in contact with the School District regarding the issue. Councilor Campbell mentioned that the new "Welcome to Waldport" sign is now in place, and thanked the Council for allowing the City crew to install it. He noted that the Chamber is planning on having a second sign made for the northern entrance to the City, and would like to ask for the same consideration again. Councilor Holland mentioned an article about Yachats in the latest issue of "Coastal Living", and said he is considering writing a similar article about Waldport and would like to include local photos if any could be forwarded to him. He also mentioned that, due to time constraints, he would not be able to continue on the Veterans' Park project. The owner of the True Value is apparently quite interested in making improvements to the park and it was noted that Ms. Leonard will review the designs. Mayor Woodruff mentioned that the topic of discussion at the Chamber luncheon was disaster preparedness and confirmed that there are links to the County offices on the City's website. She also indicated that thank-you notes had been received from Meals on Wheels for the City's donation, and from Ingrid Olson for the certificate of appreciation. Councilor Hanes reviewed a recent article about the Kayak Shack staff being invited to the National ACA conference, and wondered if the Council would consider a contribution to their travel expenses. Noting the positive effect that the Kayak Shack has had on the youth of the area, the Council discussed the issue. Councilor Campbell moved to allocate $1000 to the Kayak Shack. Councilor Hanes seconded, and the motion carried unanimously. Councilor Campbell also suggested that the Chamber be contacted in this regard. Discussion ensued regarding the appearance of sidewalks throughout town, and the process for notifying property owners that they are responsible for maintenance and upkeep. City Manager Leonard will follow up on this topic at the November meeting.
7. REPORTS: The Code Compliance, Public Works, and Library reports were included in the packet materials. City Manager Leonard reminded the Council of the upcoming joint meeting with Yachats on November 8 at 3:30 p.m., following the Council's regularly scheduled meeting. She mentioned an article from Lincoln News Online regarding the City of Lincoln City cutting their water loss from 40% to 20%, and indicated that she was surprised at a water loss that great. The City's water loss is around 5%. Another article stated that the City of Toledo was under the impression the School District had given the City of Waldport $350,000 for a waterline, but she has explained to them that the money was spent by the School District to put in their fire suppression line for the new school. The new restroom is now open, and the final cost was around $46,000, with part of it being funded by a $10,000 grant from Lincoln County Economic Development. The City has engaged the services of a water rights consultant who will be working with the City's engineers to ensure that the City's water rights are secure. Ms. Leonard reported to the Council that the City employees recently voted to remove themselves from AFSCME, and will be looking for representation elsewhere. In regard to Emergency Preparedness, Ms. Leonard noted that she has been in discussion with Jenny Demaris, who is trying to put together a program for Waldport and Yachats.
8. GOOD OF THE ORDER: Mayor Woodruff suggested that it might be good to have a goalsetting work session in conjunction with the Planning Commission sometime after the beginning of the year. Councilor Hanes informed the Council that she will not be in attendance at the November meeting, as she will be out of town.
9. ADJOURNMENT: At 3:54 p.m., there being no further business to come before the Council, the meeting was adjourned.

Respectfully submitted,
Reda Q. Eckerman, City Recorder

APPROVED by the Waldport City Council this 8th day of November, 2012.
SIGNED by the Mayor this 8th day of November, 2012.

Susan Woodruff, Mayor