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CITY COUNCIL MEETING MINUTES

MAY 8, 2012 (BUDGET COMMITTEE)


1. CALL TO ORDER AND ROLL CALL: Mayor Woodruff called the meeting to order at 1:30 p.m. Mayor Woodruff and Councilors Kelly, Hanes, Holland and Brown, and Laypersons Canfield, Rivers, Wiltshire, O’Neil and Perkins answered the roll. Councilors Cutter and Campbell and Laypersons Tryon and Watson were excused. A quorum was present.
2. SELECTION OF BUDGET COMMITTEE CHAIR: Ms. Hanes nominated Ms. Woodruff. Mr. Holland seconded. No other nominations were made and Ms. Woodruff was nominated unanimously on a voice vote.
3. PUBLIC HEARINGS:
  A. City of Waldport Budget for Fiscal Year 2012-2013: Ms. Woodruff opened the public hearing on the City Budget. There were no public comments. City Manager Leonard reviewed the Budget Message, and the Budget Committee commenced review of the budget, fund by fund. Discussion took place on the following topics: property tax assessments; the change in title from Community Contributions to Program Support; the inclusion of the Library in Community Fund rather than the General Fund; the renaming of the Downtown Revitalization to Economic Development; the fund transfer to the Library; method of calculating contingency and beginning fund balances; the change in dispatch service providers and the passthrough for 911 services; the contractual increase in the Sheriff Contract Services; tsunami siren maintenance and repair; Municipal Court services and revenue; equipment reserve monies to replace aging equipment and the need to have those identified in the departments in which the equipment is utilized; adding the age of equipment back into the detail in the budget; SDC revenues, water rights and water quality; and proposed standard rate increases in water and sewer charges. Following discussion regarding the Citizen’s Patrol and their upcoming 10th anniversary, Ms. Rivers moved to allocate $500 in Program Support to the acknowledgment of their efforts. Mr. O’Neil seconded. Ms. Woodruff moved to amend the motion to include the other volunteers as well. Ms. Brown seconded. The motion to amend failed by a majority vote. The main motion then carried, with Ms. Hanes voting "Nay" and Mr. Canfield abstaining. The Lincoln County Land Trust had asked for $702 and a 3-year commitment. Following discussion, Ms. Hanes moved to allocate $500 without a yearly commitment. Mr. O’Neil seconded, and the motion carried unanimously on a voice vote. With regard to Meals on Wheels, Mr. Holland moved to allocate $600. Mr. Perkins seconded, and the motion carried, with Ms. Woodruff and Mr. Kelly voting "Nay".
  At 3:20 p.m., the Budget Committee recessed the meeting for a 10-minute break. The meeting reconvened at 3:30 p.m.
  B. State Revenue Sharing: Ms. Woodruff opened the Public Hearing on State Revenue Sharing. There were no comments. She then closed the Public Hearing on State Revenue Sharing. Ms. Brown moved to approve the State Revenue Sharing and recommend its adoption to the City Council. Ms. Wiltshire seconded, and the motion carried unanimously on a voice vote.
  At 3:34 p.m. Mayor Woodruff recessed the meeting to go into the Urban Renewal and Road District #3 meetings. Following those meetings, the Budget Committee meeting resumed at 3:47 p.m. Discussion continued regarding the Public Works fund and the Water and Sewer funds. No further changes were proposed to the budget. Mr. O’Neil moved to accept the proposed budget as amended and recommend its adoption to the Waldport City Council, and to approve taxes for the 2012/2013 fiscal year at the rate of $2.3328 per $1000 of assessed value for operating purposes and in the amount of $86,053 for the payment of general obligation bond principal and interest. Ms. Wiltshire seconded. The motion carried unanimously on a voice vote.
4. ADJOURNMENT: At 4:10 p.m., there being no further business to come before the Committee, the meeting was adjourned.

Respectfully submitted,
Reda Q. Eckerman, City Recorder

APPROVED by the Waldport City Council this 14th day of June, 2012.
SIGNED by the Mayor this 14th day of June, 2012.

Susan Woodruff, Mayor



MAY 10, 2012 (REGULAR MEETING)


1. CALL TO ORDER AND ROLL CALL: Mayor Woodruff called the meeting to order at 2:00 p.m. Mayor Woodruff and Councilors Kelly, Hanes, Brown, Campbell, Cutter and Holland answered the roll. A quorum was present.
2. MINUTES: The Council considered the minutes from the April 12, 2012 meeting. Councilor Holland moved to approve the minutes as presented. Councilor Kelly seconded, and the motion carried unanimously on a voice vote.
3. PUBLIC COMMENTS: None.
4. PUBLIC HEARING:
  A. Petition to Vacate Lots 1 Through 33, Plat of Links View: Mayor Woodruff opened the public hearing, calling for abstentions, bias, conflicts of interest or ex parte contact. Councilor Campbell stated that he would be abstaining from the discussion and the vote, if any, on the proposed ordinance to grant the petition. Attorney Dennis Bartoldus, representing the Crestview Golf Club, LLC, address the Council in regard to this petition. He provided a copy of the proof of publication for the public hearing, and a color GIS printout showing the property in question. Mr Bartoldus explained that the property owner had previously applied for a planned development, which was approved in 2009. However, given the present economic conditions, the property owner felt it was more prudent to utilize the property as a part of the golf course. Streets and easements will remain in place and will not be vacated. There are no houses or above-ground utilities. Councilor Kelly asked about the reduction in taxes and Mr. Bartoldus responded that it worked out to approximately $2000 per year. The rest of the golf course has been under an open space tax reduction since 1974, and the property being vacated will not regain that status but will be considered as P-F, Public Facilities, for taxing purposes. Councilor Holland asked if a smaller development could be considered at some point, and City Planner Lewis indicated that this could be done by the partition process, which could allow the developer to partition up to three lots, once per year. There were no other comments.
  Mayor Woodruff closed the public hearing.
  The Council took up consideration of Ordinance 736, Granting a Petition to Vacate Lots 1 Through 33, Plat of Links View. Hearing no objection, Mayor Woodruff read Ordinance 736 by title only for the first and second readings. Councilor Kelly moved to approve Ordinance 736 as read. Councilor Cutter seconded and the motion carried, with Mayor Woodruff and Councilors Kelly, Hanes, Brown, Cutter and Holland voting "Aye", Councilor Campbell abstaining.
  B. Proposed Amendments to the Waldport Comprehensive Plan and Waldport Transportation System Plan - Yaquina John Point Land Use & Transportation System Plan: Mayor Woodruff opened the public hearing, calling for abstentions, bias, conflicts of interest or ex parte contact. None were announced. City Planner Lewis reviewed the proposed plan, noting that the Planning Commission had held a previous public hearing on the plan, at which testimony had been taken, and had forwarded the plan with a recommended amendment to acknowledge the Lincoln County transit/bus system. There was also an additional request from one property owner in regard to the proposed zoning. City Planner Lewis noted that adoption of the plan did not implement any zone changes, but if the Council desired to do so, they could amend the plan to remove the reference to the recommended zone change on that property. There were no public comments on the Plan.
  Mayor Woodruff closed the public hearing and opened deliberations. A brief discussion ensued. Councilor Cutter moved to table the discussion of the plan until the next meeting, to allow for additional review of the materials. Councilor Campbell seconded, and the motion carried unanimously on a voice vote.
5. DISCUSSION/ACTION ITEMS:
  A. Consideration of Ordinance No. 736: Previously addressed.
  B. Other Issues: None.
6. COUNCIL COMMENTS AND CONCERNS: Councilor Kelly asked about the location of the proposed restroom on Starr Street and City Manager Leonard described the plan, noting that the structure would not impede the view from the buildings located near the site. Councilor Hanes suggested that the City Council members and City employees consider volunteering some time for work on the Habitat for Humanity project. Ms. Leonard will find out information on how this can be done. Mayor Woodruff provided a brief update on the upcoming Beachcomber Days celebration, noting that the parade route will once again be on Highway 101. She also invited anyone interested to attend the upcoming Rural Tourism session on Tuesday and Wednesday, May 15 and 16, at the Ona Restaurant in Yachats. Councilor Hanes reported a potential problem with the condition of the mural on Highway 101, and Ms. Leonard indicated that she would contact the Port of Alsea to have it checked out.
7. CONSENT CALENDAR: The Council considered the auditing services agreement. Councilor Cutter moved to approve the Consent Calendar. Councilor Hanes seconded, and the motion carried unanimously.
8. REPORTS: City Manager Leonard reported on her meeting with April Swift in regard to the Woodland Trail. She determined that the section of trail in question was not needed, and the improvements would be removed. Audience member John Maré indicated that there was a post which needed to be taken out as well. Ms. Leonard reported on the work being done in the Public Works department, including the fact that the crew was currently out painting crosswalks in preparation for the summer months.
  The reports from the City Planner, Public Works Director and Library Director were included in the packet materials.
9. EXECUTIVE SESSION: At 3:10 p.m. the Council recessed into Executive Session pursuant to ORS 192.660(2)(h), to consult with counsel concerning the legal rights and duties of a public body with regard to current litigation or litigation likely to be filed. The topic of discussion was potential liability associated with building code violations.
  At 3:45 p.m., the Council reconvened into Open Session. No decisions were announced.
10. GOOD OF THE ORDER: Nothing further.
11. ADJOURNMENT: At 3:47 p.m., there being no further business to come before to Council, the meeting was adjourned.

Respectfully submitted,
Reda Q. Eckerman, City Recorder

APPROVED by the Waldport City Council this 14th day of June, 2012.
SIGNED by the Mayor this 14th day of June, 2012.

Susan Woodruff, Mayor