JUNE 14, 2012
1. CALL TO ORDER AND ROLL CALL: Mayor Woodruff called the
meeting to order at 2:00 p.m. Mayor Woodruff and Councilors Kelly, Brown, Hanes,
Campbell, Cutter and Holland answered the roll. A quorum was present.
2. MINUTES: The Council considered the minutes from the May 8 Budget Committee meeting and the May 10 City Council meeting. Councilor Holland moved to approve the minutes as presented, Councilor Kelly seconded and the motion carried unanimously.
3. PUBLIC COMMENTS/PRESENTATIONS: Sally Bovett from Habitat for Humanity addressed the Council regarding a request for a waiver of SDC charges for the houses that they are planning to build. She explained that the project is going to cost around $400,000 and will employ local contractors, and the houses will eventually also generate monies through property tax. Ms. Bovett noted that other cities in which they have built have granted similar waivers. Discussion ensued regarding possible means for payment of the fees, the amounts that could be potentially waived, and whether this should be considered a program support allocation. Consensus of the Council was to further discuss the possible waiver at a future time.
4. PUBLIC HEARINGS:
A. State Revenue Sharing: Mayor Woodruff opened the public hearing. There were no comments. Mayor Woodruff then closed the public hearing.
B. City of Waldport Budget for FY 2012/2013: Mayor Woodruff opened the public hearing. There were no comments. Mayor Woodruff then closed the public hearing.
5. DISCUSSION/ACTION ITEMS:
A. Proposed Amendments to Comprehensive Plan and City of Waldport Transportation System Plan - Yaquina John Point Land Use & Transportation System Plan: City Manager Leonard distributed the draft language intended to address the concern regarding the County’s transit system. Councilor Kelly moved to approve adoption of Ordinance No. 737 with the proposed changes to the plan. Councilor Brown seconded. A brief discussion ensued regarding the redesignation of suggested zoning on one parcel. Mayor Woodruff noted that the adoption of the plan does not actually rezone the properties and moved to amend the motion, to leave the recommendation for zoning as originally proposed. Councilor Cutter seconded the amendment, which then carried on a voice vote. Councilor Cutter commented that he was displeased that the plan included recommendations on lane width that favored through travelers rather than the comfort and safety of pedestrians. Hearing no objections, Mayor Woodruff read Ordinance No. 737 by title only for the first and second readings. The motion to adopt Ordinance No. 737 carried, with Mayor Woodruff and Councilors Kelly, Brown, Hanes, Cutter and Holland voting "Aye", Councilor Cutter voting "Nay".
B. Amending Financial Management Policies: Ms. Leonard explained that this was a minor change, but the financial impact would be a positive change in the City’s net worth resulting from the re-estimation of the useful life of the water and sewer treatment plants. Councilor Hanes moved to amend the financial management polices, Councilor Campbell seconded, and the motion carried unanimously on a voice vote.
C. Audit Division Letter Dated May 2, 2012: Ms. Leonard explained that the State randomly selects about 30 audited financial statements each year for scrutiny, and Waldport was one of them this year. Though the errors were deemed immaterial, the City’s auditors have made the requested corrections, and the State requires a resolution from the City to memorialize the action taken. Councilor Cutter moved to approve Resolution 1163. Councilor Hanes seconded, and the motion carried unanimously.
D. Budget Resolutions:
1) Amending Current Budget: Councilor Brown moved to approve Resolution 1164. Councilor Holland seconded, and the motion carried unanimously.
2) Establishing a Reserve for Street Fund: Councilor Kelly moved to approve Resolution 1165. Councilor Cutter seconded, and the motion carried unanimously.
3) State Revenue Sharing: Councilor Campbell moved to approve Resolution 1166. Councilor Cutter seconded, and the motion carried unanimously.
At 3:00 p.m. the Council recessed the meeting to take up the agendas for Road District No. 3 and Urban Renewal.
At 3:08 p.m. the Council meeting was reconvened.
4) Adopting Budget for FY 2012/2013: Councilor Kelly noted that he was still not in favor of contributing to Meals on Wheels for the same reasons he cited previously, and suggested amending the budget to eliminate the $600 allocation. Discussion ensued regarding the decision of the Budget Committee, the terminology used to identify such allocations, and the desire for a policy or process for future requests. Mayor Woodruff moved to allocate $500 to Habitat for Humanity. Councilor Brown seconded. Following discussion the motion failed, with Councilors Kelly, Hanes, Cutter, Campbell and Holland voting "Nay", Mayor Woodruff and Councilor Brown voting "Aye". Following a discussion of the status of the Citizen’s Patrol and the suggestion that the Chamber might consider some coverage of the operation, Councilor Campbell moved to approve Resolution 1167 as presented. Councilor Holland seconded, and the motion carried, with Mayor Woodruff and Councilors Hanes, Brown, Campbell, Cutter and Holland voting "Aye", Councilor Kelly voting "Nay".
6. COUNCIL COMMENTS AND CONCERNS: Councilor Hanes complimented the work on the downtown planters. Councilor Kelly asked about term expirations. It was noted that the banners from the Chamber have been installed.
7. REPORTS: City Manager Leonard reported that the rotation gear on the Mill Street tsunami siren is broken, though the siren does still operate. A replacement gear cannot be found. The street sweeper has been utilized on Range Drive, and she noted that the standing water there during inclement weather is due to the high water table and lack of available drainage areas. She has met with the Dahls regarding the solid waste franchise, and a rate increase will not be required this year. Ms. Leonard noted that the sewer plant is currently operating so efficiently that Central Lincoln PUD came out to replace the electric meter, assuming that the reduction in usage was a result of a faulty meter. The FEMA grant for the purchase of the old high school is on its way to the next level of consideration, and the results should be known in September. Councilor Cutter suggested that a memorial park might be placed there, honoring the victims of the Japan tsunami. Ms. Leonard indicated that restrictions on the use of the open space might prohibit this, but the suggestion could be considered by the school once the grant has been obtained. She noted that ODOT has a grant available for bicycle/pedestrian facilities with a deadline of December, 2012, so staff working on a proposal for the Bridgeview Trail. Ms. Leonard indicated that the annual renewal of the Sheriff contract needed to be done. Councilor Cutter moved to approve the renewal. Councilor Holland seconded, and the motion carried unanimously on a voice vote.
8. EXECUTIVE SESSION: At 4:08 p.m. the Council recessed into Executive Session, pursuant to ORS 192.660(2)(f), and 192.660(2)(h). The topic of discussion was potential liability associated with building code violations.
At 4:13 p.m. the City Council reconvened into Open Session. No decisions were announced.
9. GOOD OF THE ORDER: The Council considered the Beachcomber Days Proclamation. There were no objections to the Mayor’s signature.
10. ADJOURNMENT: At 4:14 p.m., there being no further business to come before the Council, the meeting was adjourned.
Reda Q. Eckerman, City Recorder
APPROVED by the Waldport City Council this 12th day of July,
SIGNED by the Mayor this 12th day of July, 2012.
Susan Woodruff, Mayor