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CITY COUNCIL MEETING MINUTES

JANUARY 12, 2012


1. CALL TO ORDER AND ROLL CALL: Mayor Woodruff called the meeting to order at 2:00 p.m. Mayor Woodruff and Councilors Kelly, Brown, Hanes, Campbell, Cutter and Holland answered the roll. A quorum was present.
2. MINUTES: The Council considered the minutes from the December 8, 2011 meeting. Councilor Holland moved to approve the minutes as presented. Councilor Holland seconded, and the motion carried unanimously on a voice vote.
3. PUBLIC COMMENTS/PRESENTATION: John Maré addressed the Council regarding the Woodland Trail, connecting downtown Waldport with Crestline and eventually Range Drive. The trail is now almost complete, and the bridge should be in within a week or less. The Waldport Walkers normally meet every Monday, but they will now also start a short-walk group on Thursdays that will utilize the trail. Mr. Maré will be putting in small markers to show people how far they walk. The group meets at 9:30 a.m. at Keady Wayside Park.
  City Manager Leonard informed the Council that she would need to leave at 2:30 p.m. for a scheduled telephone conference that was anticipated to last about 15 minutes.
  Lincoln County Emergency Manager Jenny Demaris addressed the Council regarding the activities of her office and the work that is currently being done on an incident command protocol that will be adopted by each community and standardized county-wide. She gave an explanation of the Everbridge program, which is replacing the current Reverse 911 system. Mayor Woodruff asked about the "Storm Ready" status for the County and Ms. Demaris said she would look into this. Councilor Hanes also requested that if the County designation does not cover the individual cities, the City should be informed of the necessary steps to obtain the designation.
4. CONSENT CALENDAR: The Council considered the proposed budget calendar for FY 2012/2013. The current vacancy on the Budget Committee is advertised on the City’s website. Councilor Cutter moved to approve the Consent Calendar. Councilor Brown seconded, and the motion carried unanimously on a voice vote.
5. DISCUSSION/ACTION ITEMS: The Council took up the topic of community contributions. Ms. Leonard explained the history of the Chamber of Commerce distribution and indicated that a review of the resolution language had resulted in a recalculation of the allocated amount. She also noted that the resolution which had established the allocation had expired several years ago, and though the City had continued to disburse the funds it was currently under no obligation to do so. Ms. Leonard then gave a brief history of the Kendall ballfields, where the City currently picks up the water and sewer charges for the facility. At the time of the original arrangement, the City did not charge itself for those services. When that methodology changed, the ballfield’s billing was included with those of the other City facilities. Councilor Campbell clarified that the allocation for the Chamber of Commerce should be considered economic development rather than a contribution, as should other items such as the support for the recent Centennial. Discussion ensued. Councilor Campbell suggested that this should be a topic taken up annually at the Budget Committee meetings, and that the types of requests that could be considered should be government-oriented and locally beneficial. Ms. Leonard indicated that separate line items for such allocations could be included in the budget document and considered individually during the budget process.
6. COUNCIL COMMENTS: Councilor Kelly mentioned there was now a new Mexican restaurant in Old Town. Mayor Woodruff displayed the Rural Tourism posters and gave a brief review of the program. Councilor Holland noted an upcoming meeting of people interested in the community garden. Councilor Hanes indicated that there would be a celebration for Oregon Poet Laureate William Stafford on January 21 and invited interested persons to attend. Councilor Brown asked to be excused from the next Council meeting as she has to be out of town.
7. REPORTS: City Manager Leonard noted that a topic for discussion at the February City Council meeting would be economic development. In addition to Cynthia Solie from the Oregon Cascades West Council of Governments, she has also invited Caroline Bauman from the Economic Development Alliance of Lincoln County, Maggie Rivers from the Port of Alsea, Guy Faust from the Oregon Coast Community College Small Business Development Center, and Dennie Houle from the State of Oregon Business Development Department. Ms. Leonard reported on a recent study of traffic on Maple Street, using the City’s speed monitor, and explained that the results did not show any major problems. There have been no further applicants for the vacancies on the Planning Commission, Library Board or Budget Committee as of yet. Reports from the Public Works Director, the City Librarian and the City Planner were included in the packet materials.
8. GOOD OF THE ORDER: Councilor Campbell announced that there would be a dinner at the golf course on Saturday, January 14, and the proceeds would be going to the Chamber’s fireworks fund. Councilor Holland mentioned that he has been asked to serve on the League of Oregon Cities legislative review board.
9. ADJOURNMENT: At 3:45 p.m., there being no further business to come before the Council, the meeting was adjourned.

Respectfully submitted,
Reda Q. Eckerman, City Recorder

APPROVED by the Waldport City Council this 9th day of February, 2012.
SIGNED by the Mayor this 9th day of February, 2012.

Susan Woodruff, Mayor