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CITY COUNCIL MEETING MINUTES

MAY 3, 2011 (BUDGET COMMITTEE)


1. CALL TO ORDER AND ROLL CALL: Mayor Woodruff called the meeting to order at 1:30 p.m. Mayor Woodruff and Councilors Kelly, Hanes and Brown, and Laypersons Canfield, Tryon, Rivers and Perkins answered the roll. Councilors Cutter, Campbell and Holland and Laypersons OíNeil and Watson were excused. A quorum was present.
2. SELECTION OF BUDGET COMMITTEE CHAIR: Mr. Kelly nominated Mr. Canfield and Mr. Perkins nominated Ms. Woodruff. No other nominations were made and Ms. Woodruff was nominated by a majority vote.
3. PUBLIC HEARINGS:
 A. City of Waldport Budget for Fiscal Year 2011-2012: Ms. Woodruff opened the public hearing on the City Budget. There were no public comments. City Manager Leonard reviewed the Budget Message, and the Budget Committee commenced review of the budget, fund by fund. Discussion took place on the following topics: room tax revenues from the Soul Resort, which were not included in budget as historical information was not available; fuel costs; property tax reassessments and potential impact on revenues; depreciation of assets and reserve funds; ongoing I & I improvements; the sunsetting of Urban Renewal District #1 which has freed up additional revenues for the City, the Road District, and other taxing entities; the TGM grant for the Highway 101 Seawall to Range Drive study; installation of a public restroom at the south end of town and the potential for contracting cleaning services; the proposed Centennial mural and other celebratory activities; and maintenance and possible upgrading of the tsunami siren system and satellite phone. In regard to community contributions, consensus of the Committee was to not fund any of the requests.
 B. State Revenue Sharing: Ms. Woodruff opened the Public Hearing on State Revenue Sharing. There were no comments. She then closed the Public Hearing on State Revenue Sharing. Ms. Brown moved to approve the State Revenue Sharing and recommend its adoption to the City Council. Ms. Hanes seconded, and the motion carried unanimously on a voice vote.
 At 2:50 p.m., the Budget Committee recessed the meeting for a 10-minute break. The meeting resumed at 3:00 p.m. and further discussion ensued regarding the proposed budget. Councilor Hanes moved to increase the Community Fundís beginning balance by $5000 and appropriate the additional monies for the proposed mural. Ms. Tryon seconded, and the motion carried unanimously on a voice vote. Ms. Tryon moved to allocate $35,000 of the Downtown Revitalization Contingency for a restroom on the south end of town. Ms. Brown seconded, and the motion carried unanimously on a voice vote.
 At 3:40 p.m. Mayor Woodruff recessed the meeting to go into the Urban Renewal and Road District #3 meetings. Following those meetings, the Budget Committee meeting resumed at 4:10 p.m. Discussion ensued regarding the water fund. Mr. Alfano noted that the 2MG water tank will need refurbishing this year. The Committee talked about the annual increases in water and sewer which had been implemented in previous years, though no increase had been proposed with this budget. Mr. Kelly moved to recommend to the City Council to continue with the annual indexing of water and sewer rates, Ms. Brown seconded. Mr. Canfield suggested that a comparison chart be done with the current rates for surrounding communities for customer information. Ms. Hanes clarified that the increase was for the upcoming fiscal year only, and the topic would be addressed annually. The motion then carried, with Mr. Kelly, Ms. Woodruff, Ms. Brown, Mr. Perkins, Mr. Canfield, Ms. Rivers and Ms. Tryon voting "Aye", Ms. Hanes voting "Nay". Mr. Canfield moved to increase the Water Fundís beginning balance and capital outlays by $115,000 for the Plant Optimization project. Ms. Tryon seconded, and the motion carried unanimously on a voice vote. Ms.Rivers moved to accept the proposed budget as amended and recommend its adoption to the Waldport City Council, and to approve taxes for the 2011/2012 fiscal year at the rate of $2.3328 per $1000 of assessed value for operating purposes and in the amount of $88,427 for the payment of general obligation bond principal and interest. Ms. Brown seconded. The motion carried unanimously on a voice vote.
4. ADJOURNMENT: At 4:33 p.m., there being no further business to come before the Committee, the meeting was adjourned.

Respectfully submitted,
Reda Q. Eckerman, City Recorder

APPROVED by the Waldport City Council this 9th day of June, 2011
SIGNED by the Mayor this 9th day of June, 2011

Susan Woodruff, Mayor



MAY 12, 2011

1. CALL TO ORDER AND ROLL CALL: Mayor Woodruff called the meeting to order at 2:00 p.m. Mayor Woodruff and Councilors Kelly, Hanes, Brown, Campbell, Cutter and Holland answered the roll. A quorum was present.
2. MINUTES: The Council considered the minutes from the April 14, 2011 meeting. Councilor Holland moved to approve the minutes as presented. Councilor Kelly seconded, and the motion carried unanimously on a voice vote.
3. PUBLIC COMMENTS/PRESENTATIONS: Brad Betz, Gloria Lekkerkerker and Jeff Larson addressed the Council regarding the activities of the Mario Pastega House, a residential facility for out-of-area patients and families traveling to Corvallis for specialized medical care. Jirivil Wood from Yachats addressed the Council regarding participation in the Wednesday Market.
4. CORRESPONDENCE: There were two letters in the packet materials, one from Sam & Ruth Balen regarding cell towers, and the annual auditor engagement letter. No action was required.
5. DISCUSSION/ACTION ITEMS:
 A. Request for Vacation of Public Parcel to Clear Title: City Manager Leonard explained the issue in regard to a tax lot which had previously been designated as park property but never accepted by the City as such. In order to clear the title, it was necessary to go through the vacation process. Following a brief discussion, Councilor Cutter moved to proceed with the vacation process and to hold a public hearing at the June Council meeting. Councilor Campbell seconded, and the motion carried unanimously on a voice vote.
 B. Surplus Property Resolution: Councilor Cutter moved to approve Resolution No. 1156. Councilor Hanes seconded, and the motion carried unanimously on a voice vote. The Council asked that Ms. Leonard look into the process for declaring property surplus to ascertain when it was necessary to do so.
6. COUNCIL COMMENTS AND CONCERNS: Councilor Kelly noted the discussion regarding the indexing of water and sewer rates, and suggested that the budget brought before the Council for approval at the June meeting reflect the proposed rate increase. He also noted that the City Managerís contract differs from the majority of the City employees in regard to cost of living indexing, and felt that this should be changed for the sake of consistency. Following a brief discussion, Councilor Cutter moved to adopt a COLA for the City Manager based on the same criteria as the rest of the City employees, but without the minimum and maximum amounts dictated by the labor contract. This is to be reflected in the budget document that will be presented at the June Council meeting. Councilor Hanes seconded, and the motion carried unanimously on a voice vote. Councilor Hanes spoke briefly in regard to the idea of a time capsule, noting that without much interest in the project the idea would be dropped. Councilor Cutter noted the annual issue of bears and garbage as the warmer weather approaches, and suggested requesting bear-proof containers from Dahlís Disposal as a potential solution. Councilor Holland spoke in regard to the school bond measure and the mayorís participation in promotion, and suggested that a policy for responding to public issues be developed.
7. PROCLAMATIONS: The Council considered the 55th Annual Beachcombers and Waldport Centennial Celebration, Older Americans Month and Emergency Medical Services Week proclamations, which were approved by consensus.
8. REPORTS: City Manager Leonard noted that the Centennial Committee had been quite active in promotion of the upcoming celebration. KNPT out of Newport has purchased the KORC radio here in Waldport and will be running it remotely until further notice. She indicated that she has been in discussion with ODOT regarding the placement of a public restroom on their property at the south end of town, and they are being very supportive of the idea. The City Librarian and City Planner reports were in the packet material and did not require any action.
9. GOOD OF THE ORDER: Nothing further.
10. ADJOURNMENT: At 3:26 p.m., there being no further business to come before the Council, the meeting was adjourned.

Respectfully submitted,
Reda Q. Eckerman, City Recorder

APPROVED by the Waldport City Council this 9th day of June, 2011
SIGNED by the Mayor this 9th day of June, 2011

Susan Woodruff, Mayor