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CITY COUNCIL MEETING MINUTES

JANUARY 13, 2011


1. CALL TO ORDER AND ROLL CALL: The meeting was called to order at 2:00 p.m. Ms. Leonard administered the oath of office to the Mayor and Councilors–Elect Dann Cutter and Greg Holland. Linda Brown will be sworn in in February. Mayor Woodruff and Councilors Kelly, Hanes, Campbell, Cutter and Holland answered the roll. Councilor-Elect Brown was excused. A quorum was present.
2. MINUTES: The Council considered the minutes from the December 9, 2010 meeting. Councilor Kelly moved to approve the minutes as presented. Councilor Cutter seconded, and the motion carried unanimously on a voice vote.
3. CITIZEN COMMENTS AND CONCERNS: Katelyn Hordichok, United Way Representative, addressed the Council regarding the activities of United Way.
4. DISCUSSION/ACTION ITEMS:
 A. Annexation Request: Ms. Leonard explained that the owners of the property formerly known as the "Bayshore Inn" have requested annexation to the City. The property is contiguous to the City by virtue of the Alsea Bay. They are interested in eventually having sewer service, and Ms. Leonard noted that if and when this project takes place it would be done at their expense. Following a brief discussion, and hearing no objections, Mayor Woodruff read Ordinance No. 732 twice by title only. Councilor Cutter moved to approve Ordinance No. 732. Councilor Holland seconded, and the motion carried unanimously.
 B. Request for Funds - Centennial Mural: The Port of Alsea requested that the Council consider committing $5000 as matching funds toward a project for a centennial mural to be painted in the downtown area. If the funding is secured, the Port will apply for a grant through the Confederated Tribes of Siletz for the remaining funds to accomplish the project. Following a brief discussion, Councilor Campbell moved to approve the allocation, with the monies to come from the Downtown Revitalization category in the City’s budget. Councilor Kelly seconded, and the motion carried unanimously. Councilor Holland will work with the Port as the Council’s representative. The Port will have the final say in the choice of the mural, and the hope of the Council was that it would be of a design and material to last indefinitely.
 C. Review of Boards and Committees: Discussion ensued regarding the various City committees and other board participation. Councilor Hanes volunteered to remain on the Library Board. She also indicated an interest in maintaining the Traffic Safety Committee. Councilor Cutter suggested that Councilor Brown might be interested in being on that committee, otherwise he would continue on as a member. The Council discussed the Parks and Recreation Committee. Now that the Parks Master Plan is done, proposed projects will be discussed at the Council level. Councilor Cutter moved to disband the Parks Committee. Councilor Hanes seconded, and the motion carried unanimously on a voice vote. Under discussion regarding the Economic Development Committee, Ms. Leonard pointed out that the committee had been formed for the purpose of implementing the Downtown Revitalization project. That project has been completed, and the committee has not met since 2005. She suggested that Council consider forming a new committee when there is a project to consider. Committee appointments: Councilor Hanes moved to appoint Councilor Cutter to the COG Board, and Councilor Holland to the CWACT Board, with Councilor Cutter as an alternate on that Board. Councilor Campbell seconded, and the motion carried unanimously. Councilor Cutter also volunteered to sit on the Solid Waste Advisory Committee. Councilor Campbell nominated him for the position. Mayor Woodruff seconded, and the motion carried unanimously. Councilor Kelly volunteered to sit on the Local Public Safety Coordinating Council. Councilor Cutter moved to appoint him to that position. Councilor Campbell seconded, and the motion carried unanimously. Ms. Leonard indicated she would check with former Mayor Welch to ascertain his interest in continued participation on the Rural Investment Board and the Lincoln County Enterprise Zone.
 D. Appointment to Planning Commission: A letter of interest was received from Kim Andrew in regard to the vacancy on the Planning Commission. Following a brief discussion, Councilor Cutter moved to appoint Ms. Andrew. Councilor Hanes seconded, and the motion carried unanimously.
 E. Other Issues: Ms. Leonard noted that the Council needed to elect a Council President. Councilor Holland moved to nominate Councilor Campbell. Councilor Hanes seconded. There were no other nominations, and Councilor Campbell was appointed by a unanimous vote.
5. CONSENT AGENDA: Ms. Leonard noted that the language of the signatory resolution had changed slightly, and copies had been distributed to the Council. Councilor Hanes moved to approve the Consent Agenda, consisting of Resolution No. 1155 and the budget calendar for Fiscal Year 2011-2012. Councilor Kelly seconded, and the motion carried unanimously on a voice vote. Councilor Cutter suggested that the capital improvement projects be brought to the Council for their February meeting. Consensus of the Council was favorable to that request.
6. COUNCIL COMMENTS AND CONCERNS: Mayor Woodruff noted that there would be a small cities networking session in Toledo in February. She will be attending and she invited any other interested councilors to attend as well. Additionally she suggested that a City representative attend the South School Safety meeting on January 18, and also urged the Council to read the handout she provided on the Lincoln County Economic Development Long-term Plan. There were no other Council comments.
7. STAFF REPORTS:
 City Manager: Ms. Leonard reported that the City had acquired a lift truck from the PUD at a very fair price, and the Public Works crew will be attending a training on its safe and proper use. The crew is in the process of putting up new reflective street signs to comply with current regulations. Ms. Leonard announced that plans are well underway for the Centennial Birthday Party, which will be held on March 8 from 3 - 6 p.m. at the Community Center. The Library report was not available at the time of packet publication, and will be included in the February materials. The minutes from the last Planning Commission meeting and a year-end report from the Code Enforcement Officer were included in the packet.
8. GOOD OF THE ORDER: Nothing further.
9. ADJOURNMENT: At 3:50 p.m., there being no further business to come before the Council, the meeting was adjourned.

Respectfully submitted,
Reda A. Quinlan, City Recorder

APPROVED by the Waldport City Council this 10th day of February, 2011.

SIGNED by the Mayor this 10th day of February, 2011.
Susan Woodruff, Mayor