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CITY COUNCIL MEETING MINUTES

FEBRUARY 10, 2011


1. CALL TO ORDER AND ROLL CALL: Mayor Woodruff called the meeting to order at 2:00 p.m. City Manager Leonard administered the oath of office to Councilor-Elect Linda Brown, who then took her seat at the Council table. Mayor Woodruff and Councilors Kelly, Hanes, Brown, Campbell and Cutter answered the roll. Councilor Holland was excused. A quorum was present.
2. MINUTES: The Council considered the minutes from the January 13, 2011 meeting. Two scrivener’s errors were noted, which would be corrected prior to the signing of the minutes. Councilor Kelly moved to approve the minutes. Councilor Cutter seconded, and the motion carried unanimously on a voice vote.
3. CITIZEN COMMENTS AND CONCERNS: None.
4. DISCUSSION/ACTION ITEMS:
 A. Oregon Coastal Quilter’s Guild - Centennial Quilt Donation: Mayor Woodruff and Yvonne Erickson displayed the quilt to the Council and audience. Twylla Hoch explained the details of the individual blocks. The quilt will be displayed at the March 8 Centennial Birthday celebration, and then will be displayed at the Waldport Public Library. Another quilt, which has been donated for a raffle for the Centennial, was also displayed. The Council thanked the Oregon Coastal Quilter’s Guild members for their work.
 B. Waldport Citizen’s Patrol Presentation: Alan Canfield addressed the Council regarding the activities of the patrol, which has now been in existence for 8 years. He noted that they provided assistance to the local law enforcement by checking doors of businesses in the evening and reporting unusual activities while patrolling the streets. The Council expressed their sincere appreciation for the efforts of the group.
 C. Overview of Capital Improvement Projects: City Manager Leonard explained that a capital expenditure shall have an expected useful life in excess of one year and a cost (or value) of $5000 or more. She then reviewed the various master plans of the City and talked about the anticipated and completed projects. The master plans are reviewed every year by staff prior to the budget process. Ms. Leonard noted that the City was not anticipating any major projects in the upcoming year, but would be building up funds for future projects. A brief discussion ensued regarding the Highway 101 traffic study, for which a consulting firm is currently being chosen. Urban Renewal 2 will be assisting with funding for the Woodland Trail from the Starr Street ballfields to Park Street, with the majority of the project being funded by grant monies.
 D. Other Issues: Councilor Hanes asked about the status of a credit card for the City. Ms. Leonard explained that the City has requested but has not yet received a credit report. Councilor Hanes suggested a secured credit card and Ms. Leonard indicated that this might be a possibility.
5. CONSENT AGENDA: No items.
6. COUNCIL COMMENTS AND CONCERNS: Councilor Hanes expressed concern about the concrete island at the intersection of Starr Street/Norwood/Highway 101, and how long it would last with semis running over it. Councilor Cutter cited some communication concerns in regard to the recent incident with an armed fugitive in the Waldport area. It was noted that in situations such as this, the City Manager is the appropriate person to provide information to the Council so that they can respond to citizen concerns.
7. STAFF REPORTS:
 City Manager: Ms. Leonard reported that the City has contracted with nCourt to provide citizens with the ability to pay utility bills and municipal court bills with credit/debit cards. In the next month or so, City Hall will be changing over to a VOIP (Voice Over Internet Protocol) phone system, which will be more cost-effective than the current system. The March 8th Centennial party is being coordinated and the Centennial banners will be installed in the next couple of weeks. The Public Works crew is currently involved in a project to survey and identify water and sewer infrastructure via GPS.
8. GOOD OF THE ORDER: Councilor Cutter noted that he attended the first Council of Governments Meeting and has been selected to sit on the executive board. He proposed that the Council consider a voluntary increase to the City’s membership dues. A brief discussion ensued, but no action was taken. Councilor Cutter also suggested that the City invite Cynthia Solie from COG to give a presentation to the Council on the activities of that organization. Ms. Leonard noted that this might be done at the April Council meeting. Mayor Woodruff also suggested an annual presentation by the Sheriff Dotson. Councilor Hanes asked for Council approval to resume the Traffic and Safety Committee to look into possibilities for augmenting law enforcement services. The committee will consist of Councilors Hanes and Brown, and 3 members at large. Consensus of the Council was favorable to the idea.
9. ADJOURNMENT: At 4:00 p.m., there being no further business to come before the Council, the meeting was adjourned.

Respectfully submitted,
Reda A. Quinlan, City Recorder

APPROVED by the Waldport City Council this 10th day of March, 2011.
SIGNED by the Mayor this 10th day of March, 2011.

Susan Woodruff, Mayor