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CITY COUNCIL MEETING MINUTES

SEPTEMBER 9, 2010


1. CALL TO ORDER AND ROLL CALL: Mayor Welch called the meeting to order at 2:00 p.m. Mayor Welch and Councilors Kelly, Hanes, Woodruff, Campbell, Cutter and Holland answered the roll. A quorum was present.
2. MINUTES: The Council considered the minutes from the August 12, 2010 meeting. Councilor Holland moved to approve the minutes as presented. Councilor Cutter seconded, and the motion carried unanimously on a voice vote.
3. CITIZEN COMMENTS AND CONCERNS: None.
4. DISCUSSION/ACTION ITEMS:
 A. Presentation by David Bigelow, CEO of Samaritan Pacific Health Services: Mr. Bigelow addressed the Council and provided a Power Point presentation on strategic planning for Pacific Health Services. A brief question and answer session followed the presentation.
 B. Arrow Street/Highway 101 Name Change: The Council considered the memo regarding this issue. Ms. Leonard clarified that the proposal was only for the name change for Arrow Street, not Hemlock, and reiterated the fact that none of the property owners or business owners on Highway 101 had expressed concerns or objections. Councilor Kelly moved to approve the proposed name change. Councilor Cutter seconded. The motion carried unanimously on a voice vote. A brief discussion ensued regarding the process for getting the information to entities like Google; it was determined that for the most part, this is apparently done by independent contractors. Councilor Campbell noted that after the citizen concerns expressed at the July meeting in regard to the proposed name change for Hemlock, he visited all of the businesses located there and no one was interested in changing the name. Following a brief discussion, Councilor Holland moved to take the issue off the next agenda. Mayor Welch seconded. The motion carried unanimously. Ms. Leonard noted that staff will look at placing clarifying signage at the intersections. Staff noted that there will be an ordinance or resolution memorializing the Councilís decision regarding the street name change on the next agenda. Copies will then be provided to affected property owners as well as the County, utility providers and other agencies so that pertinent records can be updated.
 C. Attorney Services: Ms. Leonard noted that current attorney Mike Dowsett has submitted his resignation. She has contacted several entities, and determined that there is a firm in Newport that could provide services at a reasonable price and would be competent in all areas. She wondered if the Council would give permission for her to further negotiate with them. Following a brief discussion, Councilor Cutter moved to give the City Manager authority to hire the firm of MacPherson, Gintner and Diaz. Councilor Campbell seconded, and the motion carried unanimously. Ms. Leonard indicated that there would not be a contract, which would make it easier to discontinue services if they proved to be unsatisfactory, though she had little doubt that would be the case.
 D. Other issues: Following a brief discussion, consensus of the Council was that the filing deadline for elections should be the same as the deadline for the County. Historically the City has allowed several extra days, as it is not necessary to verify signatures, but this has caused some confusion for potential candidates.
5. COUNCIL COMMENTS AND CONCERNS: Councilor Woodruff reiterated her concern about the dividing line for Hemlock and Highway 34. Ms. Leonard indicated that the City will put a sign on the corner of Cedar and Highway 101 to show the change. Councilor Hanes wondered if it was possible to find out how many tickets are issued by the State Police in the City now that they have the additional trooper to patrol the area. Ms. Leonard noted that these tickets are not cited in the Cityís Municipal Court, but that she would look into the issue. Councilor Hanes spoke about the quilt contest for the Centennial, noting that one of the categories is the best depiction of Waldport. She wondered if the Council be interested in choosing the winner of that category. Consensus of the Council was favorable. Mayor Welch stated that there is still a hunger issue in Lincoln County, and it has multiplied dramatically in the last six months. He mentioned that Dahlís Disposal will be picking up canned goods set out next to the garbage cans the week of the 20th to the 26th, and urged all interested citizens to consider participating in the drive.
6. STAFF REPORTS:
 A. City Manager: Ms. Leonard noted that Dahl Disposal had been very responsive to the request to relocate the drop boxes, following a request from staff. She reviewed the recent Centennial Committee meeting and reported that things are moving ahead quite nicely. Recent Public Works activities include striping the streets and hiring a temporary worker to clean the curbs and paint the fire hydrants. Councilor Cutter suggested that the weeds be cleared on Cedar Street before the striping is done next time. Councilor Kelly also mentioned the lack of the large speed bumps on Cedar, and Ms. Leonard responded that they would be replaced. This appears to be an ongoing issue. She noted that four of the sewer pump stations have had major problems, though apparently unrelated. The Yaquina John Point station had a burned-out motor; the Forest Service station had a faulty timer; the Ocean Hills station had water get into the pump which damaged the motor; and the Golf Course station had a float that malfunctioned. In response to a query from Councilor Woodruff, Ms. Leonard indicated that there was probably enough in Contingency to cover these expenses. Councilor Hanes asked about the house by the slide area on Alder Street. Ms. Leonard responded that the City had suggested that the owner speak to the geotech surveyor, which they have done. The City knows it is a risky piece of property, but we have no liability, and a letter has been sent to the owner stating this. Councilor Woodruff mentioned that the Council should acknowledge the many years of work that Mr. Dowsett has performed on behalf of the City, and suggested that a plaque might be in order.
 B. City Librarian: The Library circulation report and minutes from the last meeting were in the packet materials.
 C. City Planner: The Plannerís report and the minutes from the last Planning Commission meeting were in the packet materials.
7. CONSENT AGENDA: The Council considered the Consent Agenda which included proclamations for "Cruziní for Crab" and Constitution Week. Councilor Woodruff moved to approve the Consent Agenda as presented. Mayor Welch seconded, and the motion carried unanimously on a voice vote.
8. GOOD OF THE ORDER: Nothing further.
9. ADJOURNMENT: At 3:40 p.m., there being no further business to come before the Council, the meeting was adjourned.

Respectfully submitted,
Reda A. Quinlan, City Recorder

APPROVED by the Waldport City Council this 14th day of October, 2010.
SIGNED by the Mayor this 14th day of October, 2010.

Herman Welch, Mayor