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CITY COUNCIL MEETING MINUTES

MAY 4, 2010 (BUDGET COMMITTEE)


1. CALL TO ORDER AND ROLL CALL: Mayor Welch called the meeting to order at 1:30 p.m. Mayor Welch and Councilors Kelly, Hanes, Woodruff, Campbell and Holland, and Laypersons Canfield, Tryon, O’Neil, and Perkins answered the roll. Councilor Cutter and Laypersons Rivers and Watson were excused. A quorum was present.
2. SELECTION OF BUDGET COMMITTEE CHAIR: Mr. Kelly nominated Mr. Canfield, who respectfully declined as he might have to leave the meeting early. Mr. Perkins nominated Mr. Welch and Ms. Woodruff seconded. No other nominations were made and Mr. Welch was elected Chair by unanimous vote.
3. PUBLIC HEARINGS:
 A. City of Waldport Budget for Fiscal Year 2010-2011: Mr. Welch opened the public hearing on the City Budget. There were no public comments. City Manager Leonard reviewed the Budget Message, and the Budget Committee commenced review of the budget, fund by fund. Discussion took place on the following topics: the sunsetting of Urban Renewal District #1 which will free up additional revenues for the City, the Road District, and other taxing entities as well; depreciation and reserve funds in water, sewer and Public Works; the TGM grant for the Highway 101 Seawall to Range Drive study; the anticipated Woodland Trails grant; the Sheriff’s contract and any potential impact resulting from County budget cuts; potential insurance costs for part-time employees; pavement striping and the possible installation of a light at the Norwood/Starr intersection; installation of a public restroom or at least port-a-potties at the south end of town; and the upcoming Centennial celebration. In regard to community contributions, consensus of the Committee was to not fund any of the requests.
 At 2:33 p.m., the Budget Committee recessed the meeting to go into the Urban Renewal and Road District #3 meetings. Following those meetings, the Committee took a 10-minute break, and reconvened the Budget Committee meeting at 3:05 p.m.
 B. State Revenue Sharing: Mr. Welch opened the Public Hearing on State Revenue Sharing. There were no comments. He then closed the Public Hearing on State Revenue Sharing.
 Discussion resumed regarding the Public Works, Water and Sewer Funds. Ms. Leonard pointed out that no increase in water or sewer rates was anticipated in the upcoming fiscal year. There were no amendments proposed to the City of Waldport budget. Mr. Kelly moved to accept the proposed budget as presented and recommend its adoption to the Waldport City Council, and to approve taxes for the 2010/2011 fiscal year at the rate of $2.3328 per $1000 of assessed value for operating purposes and in the amount of $90,601 for the payment of bond principal and interest. Ms. Hanes seconded. The motion carried unanimously on a voice vote.
4. ADJOURNMENT: At 3:40 p.m., there being no further business to come before the Committee, the meeting was adjourned.

Respectfully submitted,
Reda A. Quinlan, City Recorder

APPROVED by the Waldport City Council this 10th day of June, 2010.
SIGNED by the Mayor this 10th day of June, 2010.

Herman Welch, Mayor



MAY 13, 2010

1. CALL TO ORDER AND ROLL CALL: Mayor Welch called the meeting to order at 2:00 p.m. Mayor Welch and Councilors Kelly, Hanes, Woodruff, Campbell, Cutter and Holland answered the roll. A quorum was present.
2. MINUTES: The Council considered the minutes from the April 8, 2010 meeting. Councilor Kelly moved to approve the minutes as presented. Councilor Holland seconded, and the motion carried unanimously on a voice vote.
3. CITIZEN COMMENTS AND CONCERNS: None.
4. CORRESPONDENCE: City Manager Leonard noted that the auditor’s letter of agreement had been included in the packet materials, as per Financial Accounting Standards Board requirements. The Council acknowledged receipt of the letter of agreement.
5. CONSENT AGENDA: Proclamations for Emergency Medical Services Week, Older Americans Month and Boating Safety, as well as a surplus property resolution were included in the Consent Agenda. The Coast Guard had a photo taken with the Mayor prior to the start of the meeting and received their signed copy of the Boating Safety proclamation. Assistant Fire Chief Mooney addressed the Council, thanking the City of the support of the Central Oregon Coast Fire and Rescue District. Councilor Cutter moved to approve the proclamations. Councilor Woodruff seconded, and the motion carried unanimously. Councilor Holland then moved to approve Resolution 1148. Councilor Woodruff seconded, and the motion carried unanimously on a voice vote.
6. DISCUSSION/ACTION ITEMS:
 A. District Attorney’s Annual Report: District Attorney Rob Bovett addressed the Council, giving a power-point presentation of the 2009 Annual Report, and answering questions from the Council.
 B. Consideration of Changing State Highway Street Names: City Manager Leonard explained that this issue was before the Council to ascertain interest in clarifying street names along Highways 101 and 34. Currently Highway 101 has two other designations - Arrow Street and Pacific Coast Highway; and Highway 34 likewise has two other designations - Hemlock Street and Alsea Highway. Several property owners have approached the City to see if it is possible to come up with a consistent designation. Following a brief discussion, Councilor Cutter moved to have the City Manager send a letter to property owners along both highways to determine their interest and the designation preference. Councilor Woodruff seconded, and the motion carried unanimously.
 C. Herbicide Policy for City Owned/Maintained Property: Ms. Leonard explained that up until now the City has had an unwritten policy in regard to only using herbicides as a "last resort" on City property, but there had been a request for an official written policy. She also stated that if it became necessary to use herbicides, application would be done by contracted services rather than City staff. Councilor Campbell moved to approve the policy, Councilor Woodruff seconded. Following a brief discussion, the motion carried unanimously on a voice vote.
 D. Budget Resolution for FY 2009/2010: Ms. Leonard noted that this was a routine matter which occurred periodically throughout the budget year. Part of the need for this resolution was a result of the recent storm damage at the Wastewater Treatment Plant, where electrical damage was done to the communication lines, resulting in over $30,000 in repairs. Insurance will eventually reimburse most of those costs. The City now has fiberoptic connections to the equipment to prevent such an occurrence in the future. Additionally, the City is working with Central Lincoln PUD to install other protective measures. Councilor Hanes moved to approve Resolution 1149. Councilor Woodruff seconded, and the motion carried unanimously on a voice vote.
 E. Centennial Update: Ms. Leonard and Mayor Welch gave a brief review of the activities of the Centennial Committee, noting that the celebration will likely be in conjunction with the 2011 Beachcomber Days festivities. Additionally there will probably be a March 8 celebration kickoff, as that is the official date of incorporation. Councilor Campbell noted that the Chamber has been discussing the handling of the monies for the celebration, and will be obtaining bonding for a separate account for the event. He asked that the City hold any allocation rather than turning it over to the Chamber, as the amount of funds dictates the cost of the bond. Ms. Leonard agreed, noting that purchases from that line item could be made on behalf of the Centennial and accounted for by the City.
7. COUNCIL COMMENTS AND CONCERNS: None.
8. STAFF REPORTS:
 A. City Manager: Ms. Leonard mentioned that the engineers have completed the SDC analysis, and copies of the report will be distributed to the City Council the following week so they have plenty of time to review the document before the June meeting. She noted that the proposed SDCs will actually be a reduction from the current rates, which was a pleasant surprise. She has met with representatives from Dahl’s Disposal for the annual review of the Solid Waste franchise, and they are not proposing a rate increase this year. As part of the franchise agreement they pick up all refuse from City-owned property and waste that is hauled to the transfer station by the Public Works Department at no charge, though they do keep track of the weight. In 2009 the City received $13,000 in free service. Ms. Leonard noted receipt of a letter from Sheriff Dotson, assuring the City that the County budget cuts will have little or no effect on the City’s contract services. A copy of the letter was distributed to the Council. At the recent Budget Committee meeting, interest had been expressed regarding the installation of a light at the Norwood/Starr intersection. Public Works Director Alfano had met with the PUD, and the estimated cost would be upwards of $9,000 due to the lack of current infrastructure. It is hoped that painting the lines at the intersection will improve visibility, though the City is still waiting for permission from ODOT to do so.
 B. City Librarian: The Library Board minutes and circulation report were included in the packet materials.
 C. City Planner: The Planner’s report was included in the packet materials.
9. GOOD OF THE ORDER: Nothing further.
10. ADJOURNMENT: At 3:22 p.m., there being no further business to come before the Council, the meeting was adjourned.

Respectfully submitted,
Reda A. Quinlan, City Recorder

APPROVED by the Waldport City Council this 10th day of June, 2010.
SIGNED by the Mayor this 10th day of June, 2010.

Herman Welch, Mayor