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CITY COUNCIL MEETING MINUTES

JUNE 10, 2010


1. CALL TO ORDER AND ROLL CALL: Mayor Welch called the meeting to order at 2:00 p.m. Mayor Welch and Councilors Kelly, Hanes, Woodruff, Campbell, Cutter and Holland answered the roll. A quorum was present.
2. MINUTES: Mayor Welch suggested the Council hold off on consideration of the Budget Committee minutes until the budget hearing. The Council considered the minutes from the May 13, 2010 meeting. Councilor Kelly moved to approve the minutes as presented. Councilor Cutter seconded, and the motion carried unanimously on a voice vote.
3. CITIZEN COMMENTS AND CONCERNS: Mr. Nickerson, the new owner of KORC radio, addressed the Council regarding the spelling of his street name, which was either Verbena or Verbina depending on which source was consulted. He indicated his preference was for Verbina, as that was the name under which he was federally licensed and there would be expense involved in changing that, as well as other forms of business correspondence. One major issue was that deliveries such as UPS and Federal Express had difficulties in locating his physical address via their global database, so they would not deliver to his office. City Manager Leonard explained that staff had researched the issue, and the original, platted name of the street was Verbena. She also noted that Mr. Nickerson’s initial request did not express a preference either way, but was simply asking to have the issue resolved. She has met with the Postmaster regarding correcting their database, which is where these other entities obtain their information.
4. CORRESPONDENCE: Ms. Leonard noted that the Progress Report on the US 101 No-Spray project was for information only.
5. PUBLIC HEARING(s):
 A. State Revenue Sharing: Mayor Welch opened the public hearing on State Revenue Sharing. There were no comments. Mayor Welch then closed the public hearing.
 B. City of Waldport Budget for FY 2010-2011: Mayor Welch opened the public hearing on the City of Waldport Budget for FY 2010-2011. There were no comments. Mayor Welch then closed the public hearing.
 Mayor Welch moved Item #6B up on the agenda to accommodate City Engineer Michael Dees. Mr. Dees addressed the Council, reviewing the revisions to the City’s Water and Wastewater System Development Charges. He pointed out that the City currently only charges an improvement fee, but with the recent upgrades and new construction in the infrastructure of both water and sewer, a reimbursement fee should also be charged. It was also noted that the restructuring of the fees has resulted in a slight decrease in the SDC charges for most residential hookups. Mr. Dees mentioned that the City also had a Parks SDC which was not included in this update, and potentially could have SDCs for storm drainage and transportation if the Council decided to do so. Discussion ensued regarding comparable rates in other cities, the annual indexing of charges, and how often analyses should be done. Councilor Campbell moved to adopt Resolution 1150. Councilor Holland seconded, and the motion carried unanimously on a voice vote.
 Noting the presence of Deputy Barry Bruster, the Mayor invited him to address the Council. Deputy Bruster gave a brief update of the activities of the Sheriff’s department, and spoke about new innovations in electronic surveillance including personal recorders and computer-operated cameras, and how they’re being implemented by law enforcement agencies.
 At 3:20 p.m., Mayor Welch recessed the Council meeting in order to take up the Urban Renewal and the Road District #3 agendas. At 3:25 p.m., the Council meeting was resumed.
6. DISCUSSION/ACTION ITEMS:
 A. Consideration of Budget Resolutions
 1. State Revenue Sharing: Councilor Cutter moved to approve Resolution No. 1151. Councilor Hanes seconded, and the motion carried unanimously on a voice vote.
 2. Adopting a Budget and Making Appropriations for FY 2010-2011: Ms. Leonard noted that the final budget amount had not yet been received from the Sheriff’s Department, so the budget amount was the same as in the current contract. This may be amended at a later date. Councilor Holland indicated he felt that the Meals on Wheels might be deserving of an allocation, due to the budget cuts they were experiencing, but also noted he understood the position of the Council in regard to outside agency requests. Councilor Campbell asked if the budget included a placeholder for the Centennial celebration and Ms. Leonard responded affirmatively. Councilor Woodruff moved to approve Resolution No. 1152, Councilor Cutter seconded, and the motion carried unanimously on a voice vote.
 Councilor Holland moved to approve the minutes from the May 4, 2010 Budget Committee meeting. Councilor Woodruff seconded, and the motion carried unanimously on a voice vote.
 B. Water/Wastewater System Development Charges: Previously addressed.
 C. Other Issues: None.
7. COUNCIL COMMENTS AND CONCERNS: None.
8. CONSENT AGENDA: Mayor Welch asked to hold both the Beachcomber Days proclamation and the Intergovernmental Agreement for Law Enforcement Services out for discussion. He noted that the Beachcomber Days celebration was the City’s main event of the year, and read the proclamation into the record. Councilor Woodruff moved to approve the proclamation. Councilor Hanes seconded, and the motion carried unanimously on a voice vote. In regard to the Sheriff’s contract, Mayor Welch noted that he particularly liked the contract language regarding liability. Councilor Cutter indicated that he would support the idea of a City webcam and Ms. Leonard stated that Deputy Bruster was looking into the issue and would be bringing information back. Councilor Holland moved to approve the contract, Councilor Campbell seconded, and the motion carried unanimously on a voice vote.
9. STAFF REPORTS:
 A. City Manager: Ms. Leonard indicated that a survey letter has been sent out to property owners on both Highway 101 and Highway 34, regarding the multiple names of those streets, and most of the responses have been positive. Willow Street and Ocean Terrace have been paved, with the majority of the Willow Street project being funded by monies received from the Small Cities Allotment grant. Public Works is still waiting for the weather to cooperate before the street striping can be accomplished. In regard to the Centennial celebration, Ms. Leonard noted that she had been approached by Port Commissioner John Johnson about the idea of doing at least one mural. He is in the process of looking for funding for such a project, and C & K Market may be interested in having one done on the Highway 101 store.
 B. City Librarian: The Library Board minutes and circulation report were contained in the packet materials.
 C. City Planner: The Panning report and the minutes from the March 2010 Planning Commission meeting were contained in the packet materials.
10. GOOD OF THE ORDER: Mayor Welch announced that he was not going to run for reelection. He reviewed the projects completed during his 12-year tenure on the Council, and provided a written copy for the record.
11. ADJOURNMENT: At 3:45 p.m., there being no further business to come before the Council, the meeting was adjourned.

Respectfully submitted,
Reda A. Quinlan, City Recorder

APPROVED by the Waldport City Council this 8th day of July, 2010
SIGNED by the Mayor this 8th day of July, 2010

Herman Welch, Mayor