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CITY COUNCIL MEETING MINUTES

JANUARY 14, 2010


1. CALL TO ORDER: Mayor Welch called the meeting to order at 2:00 p.m. City Manager Nancy Leonard administered the oath of office to Gregory Holland. Councilor Holland then took his seat at the Council table. Mayor Welch and Councilors Kelly, Hanes, Woodruff, Campbell, Cutter and Holland answered the roll. A quorum was present.
2. MINUTES: The Council considered the minutes from the December 10, 2009 meeting. Councilor Kelly moved to approve the minutes as presented. Councilor Cutter seconded, and the motion carried unanimously.
3. CITIZEN COMMENTS AND CONCERNS: None.
 Mayor Welch asked to move the City Managerís report up on the agenda. There were no objections. Ms. Leonard noted that the Centennial Committee is slowly coming together, and Mayor Welch has offered to be on the committee. She asked for a sense of the amount of money the Council was considering committing to the event. Following a brief discussion, consensus of the Council was to have the committee meet and discuss the types of activities, then work on the finances. Ms. Leonard reported that the City has applied for a trail grant to put a trail through our woodland corridor from Kendall Field to Park Street. The project cost is estimated to be about $118,000, and the grant is $94,000. This would be an unpaved natural path with a couple of bridges, and the project only involves two parcels of property. One parcel belongs to the City and the other parcel to Gary and Pat Tryon, who are donating an easement to the City. Councilor Cutter suggested that ODFW might be contacted regarding potential wildlife activity in the area. City Planner Lewis responded that a copy of the grant application has been forwarded to several agencies, including ODFW, for comments. Ms. Leonard stated that it would probably be June before the City would find out whether we will receive the grant. Councilor Kelly noted that the intersection of Starr and Highway 101 needed some additional delineation, especially on the northbound side of 101. Ms. Leonard responded that the City Engineer is currently working on a solution, but the original plan had been rejected by ODOT. The plan has been revised and resubmitted, and is currently awaiting ODOT approval.
4. DISCUSSION/ACTION ITEMS:
 A. Mayorís "State of the City" annual report: Mayor Welch reviewed his written report, noting projects that had been completed in the previous year, and stating that he felt we did exceptionally well in financial management. A copy of the report will be forwarded to the local newspaper for publication.
 B. Consideration of Resolution Amending Budget for FY 09/10: Following a brief discussion, Councilor Cutter moved to approve Resolution No. 1144. Councilor Woodruff seconded, and the motion carried unanimously.
 C. Lincoln County Economic Development Fund Grant: City Manager Leonard indicated that the only formal action required was to approve the grant. Councilor Woodruff explained that several months ago an ad hoc committee comprised of Mayor Welch and Councilors Campbell and Woodruff was formed to address moving emergency services and Public Works out of the tsunami zone. The next step in the process will be to collect information on space requirements and then identify potential parcels of land that might fit those requirements. Councilor Woodruff assured the Council that no decisions or commitments would be made without Council approval. The grant money may be used for a grant writer, or engineering plans, or maybe a study for a bond measure. Councilor Woodruff moved to approve the grant award, Councilor Campbell seconded, and the motion carried unanimously. Councilor Cutter suggested the committee might look at work recently done by OSU and U of O groups, and offered to forward the information to Councilor Woodruff.
 City Manager Leonard reported that the City was looking at improving the lighting at City Hall, the Community Center, and possibly the Library. This is a program funded by BPA and administered by Central Lincoln PUD to upgrade lighting at little or no cost to commercial and public facilities. The City found out about the program when the Alsi Historical Society asked permission for the Waldport Museum facility to participate in the upgrade project.
 D. Consideration of Updates to Comprehensive Plan: Mayor Welch thanked the Planning Commission and City Planner for all the work they have done to bring the documents to this point. Discussion then resumed regarding the proposed revisions to the Plan. City Manager Leonard and City Planner Lewis noted that once the revisions have been approved by the City, they have to be reviewed for compliance with the Statewide Goals by LCDC. If language is changed or removed from the Cityís Plan and LCDC does not approve, then the Stateís rules will apply. Discussion ensued regarding when it was appropriate to use "should" or "shall". City Manager Leonard noted that the City Attorney had determined that, with the changes in the Natural Hazard Goals and Policies from "shall" to "should" the remainder of the document posed no problem. Councilor Holland added that courts look at this as aims, goals and objectives, and to his knowledge no city has been taken to court regarding the language in their comprehensive plan. Councilor Woodruff moved to change the "should" back to "shall" in the Goal 1 and Hazard policies. Councilor Holland seconded. Following discussion, the motion failed, with Mayor Welch and Councilors Kelly, Hanes, and Cutter voting "Nay". Councilor Woodruff then moved to change "should encourage" to "shall encourage" in Section 1 of the Hazard Policies. Councilor Holland seconded, and the motion failed, with Mayor Welch and Councilors Kelly, Hanes, and Cutter voting "Nay". No further revisions were proposed. The Council will consider the updates to the Transportation Plan and the Inventory at the next meeting.
 E. Other Issues: None.
5. COUNCIL COMMENTS AND CONCERNS: None.
6. STAFF REPORTS: The City Managerís report was given earlier in the meeting. The City Librarian, Code Enforcement Officer and Municipal Court reports were contained in the packet materials.
7. CONSENT CALENDAR: The Council considered the Consent Calendar, which contained the proposed budget schedule for 2010/2011, and Signatory Resolution No. 1145. Councilor Woodruff moved to approve the Consent Calendar. Councilor Holland seconded, and the motion carried unanimously on a voice vote.
8. GOOD OF THE ORDER: Nothing further.
9. ADJOURNMENT: At 4:00 p.m., there being no further business to come before the Council, the meeting was adjourned.

Respectfully submitted,
Reda A. Quinlan, City Recorder

APPROVED by the Waldport City Council this 11th day of February, 2010.
SIGNED by the Mayor this 11th day of February, 2010.

Herman Welch, Mayor