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CITY COUNCIL MEETING MINUTES

SEPTEMBER 10, 2009


1. CALL TO ORDER: Mayor Welch called the meeting to order at 2:00 p.m. Mayor Welch and Councilors Kelly, Hanes, Woodruff, Campbell and Cutter answered the roll. A quorum was present.
 Mayor Welch noted the passing of Carol Ann Milligan, who had served for many years on the Waldport Planning Commission and also served on the Downtown Revitalization Committee.
2. MINUTES: The Council considered the minutes from the August 14, 2009 meeting. Councilor Kelly moved to approve the minutes as presented. Councilor Cutter seconded and the motion carried unanimously on a voice vote.
3. CITIZEN COMMENTS AND CONCERNS: None.
4. DISCUSSION ITEMS: Water Rate Review: Ms. Leonard distributed a corrected page to the Council, and then proceeded to review the analysis. A lengthy discussion ensued regarding meter sizes, the various alternatives, and the methodology used to come up with the proposed rates. Ms. Leonard noted that it was not necessary for the Council to make any decisions at this meeting, and informed them that they will be reviewing the sewer rates at their next meeting.
5. COUNCIL COMMENTS AND CONCERNS: Councilor Kelly mentioned a concern about the Norwood Drive intersection, as the traffic that will flow in from Highway 101 is not very far from the area where the cliff face is unstable. Ms. Leonard noted that the slope is designed to encourage growth of vegetation, which will help keep debris from falling into the roadway. Councilor Kelly also noted the Highway 101 plantings were getting full of weeds. Ms. Leonard indicated that this task will probably be assigned to the person currently in charge of parks maintenance, and noted that the City will try to encourage the businesses to keep the containers watered. Councilor Hanes asked about the Council meeting audio on the City’s website, and Larry Coonrad from the South Lincoln County News noted that he would mention it in the newspaper. Councilor Cutter cited a concern about rentals and the debris that results when people are moving in and out, and also noted that there would be an open house for the NOAA facility that is going to be built in Newport. He wondered if the City could do something to promote itself and Ms. Leonard responded that this was something the Chamber might be interested in doing. Councilor Campbell stated that, as a member of the Chamber, he would look into representing the City at a NOAA event.
6. STAFF REPORTS:
 A. City Manager: Ms. Leonard showed pictures of the recent major waterline rupture and noted that the City lost about 70,000 gallons. The situation was quickly resolved by the Public Works crew, and ODFW is suspending further work on the Lint Slough Restoration project until the waterline boring project is completed. That project is anticipated to start around the 21 of September. When the line is in place, water will have to be shut off in order to make the connections. However, the interruption in service is anticipated to be minimal. Norwood Drive should be open now, though there is still some minor work to be done. Ms. Leonard noted that at the previous meeting, discussion had taken place regarding having the National Guard assist with a project such as a Fire District/Public Works facility. She has contacted them and the response was that they would be willing to look at assisting with certain portions of such a project, but not the whole thing. She has looked at some property in the Industrial Park area, and estimates that we would need about 1.5 acres for an adequate facility. Currently, a parcel half that size is going for around $140,000. She had a meeting with State Parks to talk about them possibly purchasing the Public Works property, but they have indicated they are not interested in buying property within the City limits. The FEMA Pre-Disaster Mitigation program is complicated, but they could possibly have some money available. The school might also be interested and she has contacted Sue Graves to further discuss that possibility. Discussion ensued regarding the feasibility of a grantwriter, and whether a committee should be set up. It was determined that Ms. Leonard will continue working on the issue, and further discussion may take place at the next Council meeting. Ms. Leonard noted that an updated Sheriff’s report was available in the Council room, and an updated Code Enforcement report will be forthcoming.
7. CONSENT CALENDAR: The Consent Calendar contained a surplus property resolution for miscellaneous office furniture, and three proclamations: "SOLV 25th Anniversary of Beach Cleanup Event"; "Cruzin’ for Crab"; and "Constitution Week". Councilor Cutter moved to approve the Consent Calendar. Councilor Campbell seconded, and the motion carried unanimously on a voice vote.
8. CORRESPONDENCE - Letter of Response from ODOT re Lint Slough Bridge: No action was required.
9. GOOD OF THE ORDER: Greg Holland was introduced as the candidate running for the vacant Council position on the November 2009 ballot. He is currently serving on the Planning Commission, and Ms. Leonard noted that once he is elected, there will be two vacancies on the Planning Commission. She urged the Council to think of individuals who might be interested in serving.
10. ADJOURNMENT: At 3:55 p.m., there being no further business to come before the Council, the meeting was adjourned.

Respectfully submitted,
Reda A. Quinlan, City Recorder

APPROVED by the Waldport City Council this 8th day of October, 2009.
SIGNED by the Mayor this 8th day of October, 2009.

Herman Welch, Mayor