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CITY COUNCIL MEETING MINUTES

NOVEMBER 12, 2009


1. CALL TO ORDER: Mayor Welch called the meeting to order at 2:00 p.m. Mayor Welch and Councilors Kelly, Hanes, Woodruff, Campbell, and Cutter answered the roll. A quorum was present.
2. MINUTES: The Council considered the minutes from October 8, 2009. Councilor Kelly moved to approve the minutes as presented. Councilor Cutter seconded, and the motion carried unanimously on a voice vote.
3. CITIZEN COMMENTS AND CONCERNS: None.
4. DISCUSSION/ACTION ITEMS:
 A. Governor’s Award for Fitness Leadership - John Maré, Recipient: Mayor Welch noted that the previous summer, he had been asked by Governor Kulongoski for nominations to this award. Mayor Welch reviewed Mr. Marés’ many accomplishments and contributions, and presented the award from the Governor.
 Councilor Woodruff introduced Penny Russell, who had applied to fill one of the vacancies on the Planning Commission. She was unanimously appointed to fill the vacancy created by the resignation of Charles Johnston on motion by Councilor Woodruff and seconded by Mayor Welch.
 B. Consideration of Floodplain Ordinance: Ms. Leonard reviewed the proposed ordinance, noting that this language was updating and replacing the City’s current floodplain ordinance. A brief discussion ensued regarding some of the provisions in the ordinance. Ms. Leonard explained that the changes were recommended by FEMA and the City needed to update the ordinance in order to maintain flood insurance eligibility. Public hearing notices of the proposed changes had been published in the paper and mailed directly to persons within the affected areas. Hearing no objection, Mayor Welch read Ordinance No. 728 by title only for the first and second readings. Councilor Cutter moved to approve Ordinance No. 728 as read. Councilor Hanes seconded, and the motion carried unanimously on a voice vote.
 C. Consideration of Zone Change Ordinance: Ms. Leonard reviewed the request for a zone change from IP Planned Industrial to R1 Residential for Tax Lot 500 on Lincoln County Assessor’s Map 13-11-20BB. The Planning Commission had held a public hearing and had forwarded the application with a recommendation for approval. Ms. Leonard distributed a map which showed the topography of the property in question. The part of the property fronting Highway 34 is steep and not well suited for industrial use, but the upper part of the property could be residentially developed with access off of Rebel Road. Hearing no objections, Mayor Welch read Ordinance 729 by title only for the first and second readings. Following a brief discussion, Councilor Cutter moved to approve Ordinance No. 729 as read. Councilor Campbell seconded and the motion carried unanimously on a voice vote
 D. Water/Sewer Proposed Rates (Continued Discussion): Ms. Leonard reiterated that the proposed base rates equitably distribute the fixed costs of the utilities among all customers, and the usage rates realistically represent the variable costs. The overall result for the average residential water/sewer customer will be a decrease in monthly charges. Discussion ensued regarding the alternatives presented. Councilor Kelly moved to accept the staff recommendation for Alternative #3 from the water proposal and Alternative #1 from the sewer proposal, and to establish the new rate structure as of the first of January, 2010. Councilor Cutter seconded, and the motion carried unanimously on a voice vote. Councilor Cutter excused himself from the meeting at 3:00 p.m.
 E. Other Issues: None.
5. COUNCIL COMMENTS AND CONCERNS: Councilor Kelly extended an invitation to the Council to a party being given at the Community Center on December 2 to honor the Citizen’s Patrol. He noted that there would be a meeting at the Waldport High School to discuss building a new high school facility at the Crestview Heights site, which would then mean that all students would be out of the tsunami zone. Mayor Welch indicated that he would attend that meeting. Councilor Kelly also mentioned that the Community College has an Expanded Options program to allow high school students to take classes which will count toward both high school and college credits, and currently there are 19 students from the south county area participating in the program. Councilor Campbell attended the last Chamber meeting and discussion had taken place regarding the Scenic Byway designation for Highway 34. Councilor Woodruff clarified that there had been a changeover in personnel involved in the project, and the route from Roseburg to Reedsport which is similar has just received that designation. ODOT is now suggesting that Highway 34 be designated as a State Tour route rather than Scenic Byway, which would also involve a lot less work. Councilor Hanes reminded everyone that this week was "Dollar Week" at the Newport Aquarium. Mayor Welch welcomed Greg Holland to the Council, congratulating him on his recent election to the position. He will be sworn in at the January meeting.
6. CITY MANAGER REPORT: City Manager Leonard reported on the recent scheduled water outage to tie in the new line under Lint Slough, noting that the lack of notification to affected customers was mainly the result of a mixup on the part of the Reverse 911 system. She introduced Gary Hodges, Dave Whitlock and Carla Young from Southwest Lincoln County Water District, who were in attendance at the meeting. Mayor Welch thanked them for their assistance in the Lint Slough project, and stated that it was reassuring to know that the two districts can support each other in the event of a water outage.
7. GOOD OF THE ORDER: Mayor Welch asked if the Council wished him to pursue scheduling a joint meeting with the Yachats City Council to discuss items of mutual interest. Consensus of the Council was to revisit the issue at a future date.
8. ADJOURNMENT: At 3:20 p.m., there being no further business to come before the Council, the meeting was adjourned.

Respectfully submitted,
Reda A. Quinlan, City Recorder

APPROVED by the Waldport City Council this 10th day of December, 2009.

SIGNED by the Mayor this 10th day of December, 2009.

Herman Welch, Mayor