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CITY COUNCIL MEETING MINUTES

MARCH 12, 2009


1. CALL TO ORDER AND ROLL CALL: Mayor Welch called the meeting to order at 2:00 p.m. Mayor Welch and Councilors Kelly, Hanes, Woodruff, Campbell and Cutter answered the roll. A quorum was present.
2. CITIZEN COMMENTS AND CONCERNS: Mayor Welch noted several people were present to address the Council on the subject of aerial spraying, which would be addressed after any other concerns. Gene Cvar spoke to the Council regarding Kiwanis National Project Day on April 4. One member had suggested cleaning up Meridian Park. As the head of the Parks Committee, Councilor Woodruff noted that would be an excellent project.
 Aerial Spraying: Mr. Frazzini, representing Forest Capital Partners, addressed the Council. He reported that, based on citizen concerns and other issues, they were going to be applying chemicals by ground rather than by aerial spraying. The other area up off of Crestline Drive will also be ground-applied, and that project will begin in about a month. He noted that they will be scheduling an informational forum to be held sometime in the next couple of months. Councilor Kelly asked about the schedule for tree planting and also congratulated Forest Capital for the compliance the logging trucks had shown during the operation at Peterson Park. Mr. Frazzini responded that they would probably be planting in September and October of this year. Councilor Hanes asked if factors such as wind would still be taken into consideration with the ground application, and Mr. Frazzini responded affirmatively, noting that there were rules regarding when the application could be done, and stating that the project would be closely monitored. The actual chemicals used in the application have not yet been determined, and would be based on the type of vegetation that is extant in the area. Mayor Welch asked about a response to the Port of Alseaís letter and Mr. Frazzini noted that it might have gone to the Portland office, as he had not seen a copy of it, and suggested that future correspondence be sent directly to their office. On being asked if the agreement could be put in writing, Mr. Frazzini responded that they did not wish to enter into any written agreements or contracts, but he had said they would be applying by ground, and his word is not to be doubted. Councilor Cutter asked about chipping vs burning and Mr. Frazzini stated they will probably burn, most likely in the fall after the rains start. The state will dictate which days can be used for burning. He also noted that they will be logging other areas further east and south in the next few years. A citizen asked if they would consider other alternatives to spraying and Mr. Frazzini indicated he would consider them, if someone has an alternative and examples of where they have been effective. Councilor Cutter asked if people could get permits to harvest forest products in the area prior to the work being done and Mr. Frazzini noted that they do have permits available in established timber. However, it defeats the purpose of spraying the area if the vegetation has been removed, as it will not be affected by the herbicides and will simply grow back in a short while. The following citizens addressed the Council: Dave Peltier, Maxine Sentala, Art Cvar, Joanne Cvar, Cathy Raymer, Judy Hudson, Carol Stevens and Wid Thompson. The concerns expressed included burning treated brush, the effects of herbicides on fish habitat, health problems related to spraying, the effect on agricultural lands in close proximity to the area in question, and the desire to have the agreement to do manual spraying put in writing.
3. COUNCIL COMMENTS AND CONCERNS: Councilor Kelly reported that the Community College building continues to progress on schedule. The Oregon Coast Community College Foundation is having a fundraiser based on purchasing pavers, and he offered to distribute forms if anyone was interested.
 Returning to the earlier discussion on herbicide spraying, Councilor Campbell asked why spraying was necessary, and what was the survival rate of the trees if spraying did not take place. Mr. Frazzini noted that, depending on the season, they could lose up to 40% of the crop. The goal is to establish the trees quickly, and get them effectively growing, then they do not need to revisit the area. Councilor Cutter spoke to the issue of writing a letter and obtaining a written response. Mr. Frazzini indicated that people have to be informed at least 15 days in advance of the spraying operation, and if people are on register with the State to receive that information they will be notified. Ms. Leonard will write a letter and get the City on the notification register.
 Mayor Welch reported on the recent LinCom meeting and noted that they have agreed to hold the budget to what they had last year rather than asking for the proposed increase. He also reported that the Newport Air Service will start on March 15.
4. MINUTES: The Council considered the minutes from the February 12, 2009 meeting. Councilor Kelly moved to approve the minutes as presented. Councilor Cutter seconded and the motion carried unanimously.
5. CORRESPONDENCE: None.
6. CITY MANAGERS REPORT: Ms. Leonard noted that the bathroom is now open at Crestline Park. In regard to concerns expressed about the tree that was cut and which is now on the area of the recent slide, Ms. Leonard indicated that the tree belongs to the property owner above the slide area. If they donít remove it, the City will probably do it this summer. She also noted that the mud will diminish over time as vegetation begins to cover the area. The City has made an application for stimulus package monies, to address the Starr/Norwood intersection. Councilor Cutter gave a brief update on the STIP process, and stated that there was heavy competition for the available dollars. Ms. Leonard reported that another opportunity for money has come from DEQ through the Clean Water Revolving Fund. If the City qualifies, 75% of the loan principal would be forgiven, and the remaining 25% would be at 0% interest. The South Sewer project is a prime candidate for this program, though the downside would be that the City has to show the revenue source for the loan. In this case it would be an LID, which could be turned down by property owners if there was sufficient opposition. She will keep the Council apprised of the progress on both applications. Mayor Welch had asked for a review of where the City was at financially, and Ms. Leonard reported that we are doing very well because we are small and our revenue is stable as most of it comes from property taxes and user fees. Upon questioning by Councilor Woodruff, Ms. Leonard gave a brief review of how the Assessorís office sets assessed values for property taxes. Councilor Woodruff asked if the City could freeze water/sewer rates for the year, Ms. Leonard responded that they would see in the budget process that projected revenues were marginally covering the necessary expenses in those funds. Discussion ensued regarding staffing, upcoming projects, and the budget process for 2009/10.
8. COMMITTEE REPORT: Councilor Hanes distributed a report from the Traffic and Public Safety meeting on February 17. She suggested that the items of interest/recommendations be put on a future agenda for discussion.
9. INFORMATIONAL ITEMS: The Library minutes were included in the packet materials. No action was necessary.
10. CONSENT CALENDAR: A surplus property resolution (Resolution No. 1128) was the only item in the Consent Calendar. Councilor Woodruff moved to approve the Consent Calendar. Councilor Cutter seconded, and the motion carried unanimously on a voice vote.
11. DISCUSSION/ACTION ITEMS:
 A. Resolution Amending 2008/2009 Budget: Ms. Leonard reviewed her cover memo, noting that this was necessary to cover the March bond payment for the South Sewer project. Councilor Campbell moved to approve Resolution No. 1129. Councilor Cutter seconded, and the motion carried unanimously on a voice vote.
 B. Resolution For CIS Risk Management Grant Proposal: Councilor Cutter moved to approve Resolution No. 1130. Councilor Hanes seconded, and the motion carried unanimously on a voice vote.
 C. Other Issues: Mayor Welch mentioned that the Oregon Mayorís Association sponsors an annual "If I Were Mayor" contest, open to school students. Submissions can be in the form of essays, artwork, or other media. He would like to involve the students at Waldport High School in the contest, and asked that the Council consider allocating money to purchase a laptop computer to be given as the winning prize. The Council would review the applications and could then hold a brief Council meeting, maybe at the High School, to present the prize. The winner will then go on to a statewide competition. Following a brief discussion, Councilor Cutter moved to approve the proposal and set aside $1000 from the General Fund for a laptop. Mayor Welch seconded, and the motion carried unanimously on a voice vote. Mayor Welch will contact the school to get the program going, and will consult with Councilor Cutter and City Manager Leonard on the purchase of the computer.
12. ADJOURNMENT: At 4:12 p.m., there being no further business to come before the Council, the meeting was adjourned.

Respectfully submitted,
Reda A. Quinlan, City Recorder

APPROVED by the Waldport City Council this 9th day of April, 2009.
SIGNED by the Mayor this 9th day of April, 2009.

Herman Welch, Mayor