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CITY COUNCIL MEETING MINUTES

NOVEMBER 13, 2008


1. ROLL CALL: Mayor Welch called the meeting to order at 2:00 p.m. Mayor Welch and Councilors Kelly, Hanes, Campbell and Cutter answered the roll. Councilors Havens and Woodruff were excused. A quorum was present.
2. CITIZEN COMMENTS AND CONCERNS: At the Mayor’s behest, John Maré addressed the Council and gave a review of the marine reserve process and the necessity for establishing such reserves.
3. COUNCIL COMMENTS AND CONCERNED: Councilor Hanes stated that she was pleased to see that the planter boxes in the downtown area have finally been filled. Mayor Welch noted that he was very pleased with the results of the audit, and thanked Ms. Lawson and Ms. Leonard for their efforts. Councilor Cutter mentioned that he was hoping to have a packet from a group of concerned mothers in regard to desired improvements to Crestline Park. Councilor Kelly asked about the restroom at the Crestline Park, and Ms. Leonard responded that the City was working with Ten Mile Lock and Key to obtain either a light-sensitive lock, or a lock with a timer that can be set. She also mentioned that the City has an opportunity to obtain a trails grant, and suggested that the Parks Committee convene at some point to look at a project to complete the trail from Kendall Field to Crestline Park, or to ascertain if they had other priorities.
4. MINUTES: The Council considered the minutes from the October 9, 2008 meeting. Councilor Kelly moved to approve the minutes as presented. Councilor Cutter seconded, and the motion carried unanimously on a voice vote.
5. CORRESPONDENCE: The packet contained a letter from Dale Lundy, thanking Public Works for their prompt and efficient response to a problem he was having with the pump that provides water to his property.
6. PUBLIC HEARINGS: None.
7. CITY MANAGER REPORT: City Manager Leonard reported on the activities of the Code Compliance officer, noting that one project, eliminating the proliferation of sandwich signs, has met some resistance. However, he is continuing to persevere, and will be citing violations into Municipal Court. Ms. Leonard noted that Urban Renewal District #2 has actually seen an increase in taxes, and it may be possible in a couple of years to borrow money against that revenue in order to undertake some of the proposed projects. A brief discussion ensued regarding the failure of the Library District tax measure, and Councilor Hanes noted that the Library Board and the Friends of the Library are going to try again at the May election. Ms. Leonard noted that she has been in correspondence with the Department of Forestry, seeking extra protection of our watershed during the spraying phase of the logging project there. The Department of Forestry has increased the setback requirements from the stream. Councilor Cutter suggested that it might be good to require the company to notify the City prior to spraying, and Ms. Leonard responded that she intended to do that, and added that many of the areas may be hand-sprayed rather than aerial spraying, which will provide additional protection. A brief discussion ensued regarding a request from the Chamber of Commerce to use the City’s logo. Consensus of the Council was that the Chamber should seek its own logo, as the City’s is used for official government business purposes. Ms. Leonard gave a review of the Sheriff’s department activities, and noted that they are still working to refine the reporting system. The Public Works department now has all of the sewer lines videotaped, with reports and measurements. Over 80 laterals have been grouted, which is about 1/3 of the number that need it, and the project will be continued over the next couple of years. The City has received draft plans from the City Engineer on the Norwood/Starr/Highway 101 realignment. These plans will be finalized and then sent to ODOT for approval, and hopefully the project will go to bid in the spring. A brief discussion ensued regarding a suggestion by Councilor Campbell to consider looking at an addition to the Sheriff’s Department coverage for Waldport, possibly in conjunction with Yachats. No action was taken.
8. COMMITTEE REPORTS: None.
9. INFORMATIONAL ITEMS: The Council considered the Library minutes and circulation report, the Planner’s report, and the minutes from the Planning Commission meetings of August and September. Mayor Welch asked about the role of the Council in the Comprehensive Plan review, and Ms. Leonard explained that once the Planning Commission has reviewed it and made suggested changes, the document is forwarded to the Council for their review and eventual adoption.
10. CONSENT CALENDAR: No items.
11. DISCUSSION/ACTION ITEMS:
 A. Proposed Changes to Financial Management Policies: Ms. Leonard noted most of the changes are a result of new State and Federal requirements. Following a brief discussion, Councilor Kelly moved to amend the City’s Financial Management Policies as proposed. Councilor Hanes seconded, and the motion carried unanimously on a voice vote.
 B. Rescission of the 2006 UGB Amendment: Ms. Leonard explained that an adjustment to the Urban Growth Boundary had been made in 2007 to accommodate the Naples Golf and Beach Resort. That adjustment was predicated on the completion of the Naples project. However, the City subsequently received notice that the project has been cancelled. The letter from the attorney for the developer was distributed to the Council and made part of the record. The Council determined that Councilor Campbell had no financial gain in this matter, and allowed him to participate in the decision. Hearing no objections, Mayor Welch read Ordinance No. 724 by title only for the first and second readings. Councilor Cutter moved to approve Ordinance No. 724 as read, Councilor Campbell seconded, and the motion carried unanimously.
 C. Oregon Public Works Emergency Response Mutual Aid Agreement: Ms. Leonard explained that this was a "housekeeping issue". Being a member of the group did not require that the City respond to every emergency, but any expenses that are incurred as a result of the response can be reimbursed by FEMA rather than by the entity requesting assistance. Councilor Kelly moved to approve signing the agreement. Councilor Hanes seconded, and the motion carried unanimously on a voice vote.
 D. Consideration of Appointment to Library Board: The Council considered the letter from Jan Hansen in regard to filling the vacancy on the Library Board. Councilor Campbell moved to appoint her to the position. Councilor Cutter seconded, and the motion carried unanimously on a voice vote.
 E. Other Issues: Councilor Cutter suggested that a discussion of service levels and rates for Alsea Cable be planned ahead of the franchise renewal. Following a brief discussion, Ms. Leonard indicated that she would bring this to the December meeting, but she noted that the City Attorney does not believe the City can impose restrictions.
 Mayor Welch mentioned that he had spoken to the manager of the Moose Lodge, and they will try to utilize their facility as a warming center again this year if the power goes out for any length of time.
 Councilor Campbell asked about the Community Center. Ms. Leonard noted that it is still not self-supporting, but rental fees and overall usage are slowly increasing. Councilor Cutter asked whether the sign could be changed from the Senior Center to the Community Center, as it still has the old sign out front.
 Ms. Leonard reported to the Council that the easements to the City’s waterline on Lint Slough have finally been obtained. She noted that the easements were for the City’s use, not for the general public.
12. ADJOURNMENT: At 3:46 pm, there being no further business to come before the Council, the meeting was adjourned.

Respectfully submitted,
Reda A. Quinlan, City Recorder

APPROVED by the Waldport City Council this 11th day of December, 2008.

SIGNED by the Mayor this 11th day of December, 2008.

Herman Welch, Mayor