MAY 8, 2008
1. CALL TO ORDER AND ROLL CALL: Mayor Welch called the
meeting to order at 2:00 p.m. Mayor Welch and Councilors Kelly, Hanes, Woodruff,
Cutter and Havens answered the roll. Councilor Campbell was excused. A quorum
2. CITIZEN COMMENTS AND CONCERNS: None.
3. COUNCIL COMMENTS AND CONCERNS: Councilor Kelly reported that the Citizen’s Patrol has a new logo. He also complimented the Moose Lodge and other citizens who have gotten involved in putting on the Beachcomber Days festival this year. Mayor Welch noted that the Fire District, the schools and law enforcement officials will be putting on a tsunami drill on Thursday, May 22, and urged anyone interested to participate.
4. MINUTES: The Council considered the minutes from the April 10, 2008 meeting. Councilor Kelly moved to approve the minutes as presented. Councilor Cutter seconded, and the motion carried unanimously on a voice vote.
5. CORRESPONDENCE: None.
6. PUBLIC HEARING: None.
Noting the presence of Sheriff Dotson, Mayor Welch moved the Law Enforcement Contract discussion up on the agenda. Sheriff Dotson, Lieutenant Carey and Administrative Lieutenant Landers addressed the Council. Upon a review of the data they have determined that the level of service that was being provided exceeded what the current contract called for, so they have drafted a new contract that will more closely reflect what is actually taking place. The changes include taking out the two specific deputy positions and changing the language to 80 hours of random coverage. This will allow all six deputies assigned to South County to provide service to the City and provide for greater flexibility in scheduling. A lengthy discussion ensued, following which Councilor Cutter moved to continue with the enhanced law enforcement services contract, with the proposed change to 80 hours of coverage. Councilor Havens seconded. City Manager Leonard noted that the actual contract will be before the Council in July, so they will have an opportunity to review the specific language. The motion carried unanimously on a voice vote. Councilor Cutter suggested that the Council may be able to assist the Sheriff’s Department in their next request for additional funding from the County.
7. CITY MANAGER REPORT: Ms. Leonard reported that she had been in conversation with the City of Newport with regard to sharing services for a code enforcement officer. Consensus of the Council was favorable, so she will continue to pursue the issue. In regard to the Mercantile building, Ms. Leonard explained that the City would not be starting the $1000 per day citations until the Downtown Revitalization project is completed. She has sent a letter to Mr. Gargas, warning him that once the project is done, the City will begin the citation process. The ODOT project for painting the Alsea Bridge is currently on hold, as they had wanted to pressure wash the bridge and put the waste from the project in our lagoon. The City is not going to allow that to happen, so they need to come up with another depository. Ms. Leonard noted that Pacific View Street was in need of paving, as it was becoming very expensive to maintain it as a gravel street. Additionally, when the Norwood realignment project takes place next spring, this street will be used as a detour. It will cost about $16,000 to pave the street, but the City’s costs will be reduced in the long run. Following a brief discussion, Councilor Cutter moved to approve paving the street. Councilor Hanes seconded, and the motion carried unanimously on a voice vote. Ms. Leonard reported that the manhole replacement project has been extremely successful in reducing I & I, and the project will continue on into the next fiscal year. Progress continues to be made on Crestline Park, and Ms. Leonard noted that Pioneer Telephone will be donating the coredrilling for the new waterline that will be installed there. The City is applying for two grants for sidewalks, one from the Small Cities Allotment for $25,000 to put in a sidewalk from Cedar Street to View Street, and a grant from ODOT that can be used on local streets for pedestrian safety to then continue the sidewalk to the park.
8. COMMITTEE REPORTS: Councilor Woodruff gave a brief report on the water trails committee that she sits on, noting that they have put out a nice guide to water trails in the area. She had also attended the Scenic Byway kickoff meeting, and noted that this will hopefully bring in more money for repairs, signage and pullouts on Highway 34. Mayor Welch reported that he had attended the CIF meeting at the end of April. The group is focusing on sustainability, and he has provided literature to Ms. Leonard in that regard.
9. INFORMATIONAL ITEMS: The Council considered the following items: City Planner report, Library minutes and circulation report, March 2008 Planning Commission minutes, and the Municipal Court quarterly report. No action was necessary.
10. CONSENT CALENDAR: The Council considered the following items: Surplus Property Resolution No. 1120, a proclamation for Older Americans Month, and a proclamation for Emergency Medical Services Week. Russell Clark, representing PacWest, addressed the Council in regard to the Emergency Medical Services proclamation. Councilor Cutter moved to approve the Consent Calendar. Councilor Woodruff seconded, and the motion carried unanimously on a voice vote.
11. DISCUSSION/ACTION ITEMS:
A. Law Enforcement Contract: Previously discussed.
B. Budgetary Contributions: Mayor Welch stated that this is an issue with every budget process. Ms. Leonard clarified that the Budget Committee is a separate entity from the Council. The Council can express their opinion, but cannot give direction to the Budget Committee. Mayor Welch mentioned that the City’s budget included monies from gas tax, liquor taxes, transient room tax and other sources, not just property tax. A lengthy discussion ensued regarding the Council’s individual views on budget contributions. Concerns expressed included distaste with the idea of making contribution decisions for taxpayers, the fact that not all worthy organizations apply for funding, and the timing for making such decisions. Consensus of the Council was that if the Budget Committee was in favor of community contributions, they could be included in the budget document, but the Council would not approve them upon adoption of the budget.
C. City Manager Compensation: Councilor Kelly stated that he thought it was time to recognize the skills, effectiveness and performance of the City Manager. He had done research of comparable positions, and indicated that he felt a 5% increase would be appropriate. He then moved to increase Ms. Leonard’s salary by 5%, beginning July 1, 2008. Councilor Havens seconded. Following a brief discussion, Councilor Cutter moved to amend the motion from 5% to 8%. Mayor Welch seconded the amendment for the sake of discussion. Ms. Leonard indicated to the Council that she was comfortable with a 5% increase. The motion to amend failed, with Mayor Welch and Councilors Woodruff and Hanes voting "Nay", Councilors Kelly, Cutter and Havens voting "Aye". The original motion then carried unanimously on a voice vote.
D. Other Issues: Mayor Welch indicated that he would be attending the hearing in regard to changes in the requirements for the annual Statement of Economic Interest, and asked the Council to forward any concerns they may have to him. Councilor Woodruff added that responding to the survey from the League of Oregon Cities would also be helpful.
12. ADJOURNMENT: At 4:40 p.m., there being no further business to come before the Council, the meeting was adjourned.
Reda A. Quinlan, City Clerk
APPROVED by the Waldport City Council this 12th day of June,
SIGNED by the Mayor this 12th day of June, 2008.
Herman Welch, Mayor
MAY 13, 2008 (Budget Committee)
1. CALL TO ORDER AND ROLL CALL: The meeting was called to
order at 1:35 p.m. Mayor Welch and Councilors Kelly, Hanes, Woodruff, Campbell
and Havens, and Laypersons Canfield, Tryon, O’Neil, Perkins and Watkins answered
the roll. Ms. Rivers arrived at 2:00 p.m. Councilor Cutter arrived at 3:55 p.m.
Mr. Beckstead was excused. A quorum was present. Also present were City Manager
Leonard, City Accountant Lawson, and Librarian Tierce.
2. SELECTION OF BUDGET COMMITTEE CHAIR: Mr. Kelly nominated Ms. Woodruff for Chair. Mr. Canfield seconded the nomination. Ms. Woodruff nominated Mr. Welch. Mr. Havens seconded the nomination. There were no other nominations. A vote of 7-4 resulted in Ms. Woodruff being selected as Budget Committee Chair.
3. DISCUSSION/ACTION ITEMS:
A. City of Waldport Budget for Fiscal Year 2008-2009. Chair Woodruff opened the public hearing. Ms. Leonard noted distribution of her letter of response to the concerns expressed by Ms. Genie Papas. No further comments were received. Chair Woodruff then closed the public hearing, and the Budget Committee commenced review of the budget document, fund by fund. At 2:05 p.m. the Budget Committee recessed in order to take up the Urban Renewal Budget and the Road District #3 Budget. At 2:17 p.m., the Budget Committee reconvened the meeting, and continued review of the budget document. At 2:50 p.m., the Committee took a 10-minute break, and reconvened at 3:00.
The only changes proposed to the budget document were in regard to increasing the fuel costs. Mr. Perkins moved to increase the fuel costs for Public Works by $5000, and reducing Contingency by that amount. Mr. O’Neil seconded, and the motion carried unanimously.
After the review of the budget was complete, the Committee took up the issue of outside agency requests. Mr. Perkins moved to allocate the amounts requested by the agencies, including $600 for My Sister’s Place, as they had not specified an amount, with the monies to come from Contingency. Ms. Rivers seconded. A lengthy discussion ensued. Mr. Perkins moved to amend the motion to clarify that the revenue used for the allocations came from liquor taxes. Ms. Rivers seconded the amendment. The motion to amend carried, with Mr. Kelly, Ms. Hanes, Ms. Woodruff, Mr. Cutter and Mr. Havens voting "Nay", Mr. Welch, Mr. Campbell, Mr. Canfield, Ms. Rivers, Ms. Tryon, Mr. O’Neil, Mr. Perkins and Mr. Watkins voting "Aye". The main motion, to allocate the amounts requested by the agencies, then failed, with Mr. Kelly, Ms. Hanes, Ms. Woodruff, Mr. Cutter, Mr. Havens, Mr. Canfield and Mr. O’Neil voting "Nay", Mr. Welch, Mr. Campbell, Ms. Rivers, Ms. Tryon, Mr. Perkins and Mr. Watson voting "Aye".
B. State Revenue Sharing: Chair Woodruff opened the public hearing. No comments were received. Chair Woodruff then closed the public hearing.
Ms. Rivers moved to accept the proposed budget as amended, and recommend its adoption to the Waldport City Council. Ms. Tryon seconded, and the motion carried unanimously on a voice vote. Ms. Rivers then moved that the Budget Committee approve taxes for Fiscal Year 2008-2009 at the rate of $2.3328 per $1000 of assessed value for operating purposes, and in the amount of $94,623 for the payment of bond principal and interest. Ms. Tryon seconded, and the motion carried unanimously on a voice vote. Ms. Rivers moved to approve the State Revenue Sharing and recommend its adoption to the City Council. Ms. Tryon seconded, and the motion carried unanimously on a voice vote.
4. ADJOURNMENT: At 4:10 p.m., there being no further business to come before the Budget Committee, the meeting was adjourned.
Reda A. Quinlan, City Clerk
APPROVED by the Waldport City Council this 12th day of June,
SIGNED by the Mayor this 12th day of June, 2008
Herman Welch, Mayor