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CITY COUNCIL MEETING MINUTES

MARCH 13, 2008


1. CALL TO ORDER AND ROLL CALL: Mayor Welch called the meeting to order at 2:00 p.m. Mayor Welch and Councilors Kelly, Hanes, Woodruff, Campbell, Cutter and Havens answered the roll. A quorum was present.
2. CITIZEN COMMENTS AND CONCERNS: John Maré addressed the Council regarding wrecked cars and whether they could be removed from property in the City. He wondered if progress has been made in regard to this issue, and whether there was a process in place for identifying such vehicles. City Manager Leonard noted that letters are sent to property owners in violation, and noted that there are complaint forms available to be filled out if someone notices abandoned vehicles or other Code violations.
3. COUNCIL COMMENTS AND CONCERNS: None.
4. MINUTES: The Council considered the minutes from the February 14 and February 21 Council meetings. Councilor Kelly moved to approve the minutes as presented. Councilor Cutter seconded, and the motion carried unanimously on a voice vote.
5. CORRESPONDENCE: None.
6. PUBLIC HEARING(S): None.
7. CITY MANAGER REPORT: Ms. Leonard reported that the emergency supplies have been ordered and will be delivered to the Crestview Elementary School. There will be some fencing installed around the generator on Range Drive for aesthetic purposes. The South Sewer project is moving forward, with the City’s engineer working on the LID report for the Council’s review. Councilor Hanes asked about the Highway 101 project and Ms. Leonard responded that they were still on schedule, and would be starting work on the east side shortly. They are hopefully going to start pouring the sidewalks on the west side in the next week or so, depending on weather. Councilor Cutter asked about the bulbout on Highway 34 and Ms. Leonard noted that the same contractor that did the sidewalk on Cedar Street would be completing that bulbout, but a week of dry weather was needed before the project can be done.
8. COMMITTEE REPORT: Councilor Hanes noted that the Traffic and Public Safety Committee had met, and had discussed the Peterson Park speeding situation. The citizens attending the meeting expressed their concerns about the situation, and the Committee offered suggestions for gathering additional information, such as taking down license numbers and vehicle descriptions. The Sheriff’s Department is considering whether they can provide some radar "guns" and train persons in how to use them. The additional information will then be considered by the Traffic and Safety Committee prior to making a recommendation to the City Council. The Committee will meet again in June to discuss this issue, and also to talk about educational concepts for tsunami preparedness.
9. INFORMATIONAL ITEMS: The Council considered the City Planner report, Library minutes and circulation report, and the minutes from the Lincoln County Public Safety Council. No action was needed.
10. CONSENT CALENDAR: No items.
11. DISCUSSION/ACTION ITEMS:
 A. Lincoln County Aquatic Center Request for Approval to Form District: Katherine Pedersen addressed the Council regarding this request and provided a Power Point presentation. Jeff Bertuleit, Newport City Councilor, also addressed the Council, noting that the current pool is fully utilized, with no time slots open. The proposed multi-use pool will increase overall usage, with the additional size and varying types of facilities. A lengthy discussion ensued, regarding how the proposed tax amount had been calculated, the advantages of membership, project cost, budgeting, funding, accessibility, location, and the effect of the tax on compression. It was noted that if the tax is approved by the voters, collection would begin in July of 2009. Councilor Campbell moved to approve Resolution No. 1119, Councilor Cutter seconded, and the motion carried, with Mayor Welch and Councilors Kelly, Campbell, Cutter and Havens voting "Aye", Councilors Woodruff and Hanes voting "Nay".
 B. Planning Commission Vacancy: Ms. Leonard stated that a resignation had been received from Commissioner Balen, so there were two vacancies on the Planning Commission. Following a brief discussion, Councilor Woodruff moved to appoint both Sherrie Smolen and Charles Johnston to the Planning Commission. Councilor Cutter seconded, and the motion carried unanimously on a voice vote.
 C. Endorsement for County to Collect School Excise Tax: Councilor Woodruff moved to take the issue off the table and to approve the endorsement of the County collecting the excise on behalf of Waldport. Councilor Kelly seconded. Discussion ensued. Councilors Hanes and Cutter wondered why the issue was brought to the Council and Ms. Leonard explained that it was at the request of one of the County Commissioners, who thought the cities should have the option of collecting the tax themselves rather than having the County collect it. Councilor Woodruff restated her concern about the impact on low income housing. Ms. Leonard noted that the School Board has postponed their adoption of the resolution until April, and they will be meeting at the Crestview school. She will distribute the notice of the meeting, so Councilors can attend the meeting and make their concerns known. The Council also asked Ms. Leonard to send the endorsement with a letter clarifying that the Council was not endorsing the tax, just authorizing the County to collect the tax. The motion to approve the endorsement then carried, with Mayor Welch and Councilors Kelly, Hanes, Woodruff, Campbell and Havens voting "Aye", Councilor Cutter voting "Nay".
 D. Draft Agreement re Logging Operations: Seth Sanders, Engineer for Forest Services, was present to address the Council regarding the agreement. He explained that they were asking consideration on allowing the operations to begin at 5:00 a.m. rather than 7:00 a.m., as the mill in Willamina is only open from 7:00 a.m. to 4:00 p.m. If the trucks have to wait until 7:00 a.m., the operation may have to be extended several weeks. A lengthy discussion ensued. The Council noted that the citizens in Peterson Park were already concerned about speed and pedestrian traffic, and will certainly not be pleased about having to allow logging trucks to use their street, so it would be difficult to expect them to tolerate an earlier start time as well. Ms. Leonard explained that the company had spent considerable time researching alternatives, but had concluded that Merten Drive provided the only reasonable access. The City Attorney and she had drafted the agreement to address the numerous issues related to the logging activity, and she would also be forwarding the statutorial language to the Council to assist them in answering citizen questions. The company would be responsible for notifying the residents of the starting dates and also of any significant delays. The Council suggested that the company also set up a meeting with the residents, and Mr. Sanders indicated that this could be done as part of the notification process. Councilor Cutter moved to approve the agreement, with the stipulation that the starting time be at 7:00 a.m. Councilor Havens seconded, and the motion carried unanimously on a voice vote.
 E. Law Enforcement Review: Mayor Welch explained that he had asked this item to be put on the agenda for discussion, as it was a major expenditure of the City. Discussion ensued about performance review, reports, and the feasibility of increasing hours in conjunction with Yachats. Ms. Leonard was asked to add large vehicle inspection to the next contract, as Deputy Gulbranson had certification to do this. It was suggested that Sheriff Dotson be invited to the next Council meeting, and that the Council forward any questions and concerns to Ms. Leonard prior to the meeting.
 F. Other Issues: Mayor Welch noted that he and Councilor Havens had attended the disaster preparedness meeting in Yachats, and found it to be interesting and informative. Councilor Cutter noted the presence of a couple of trailers in his neighborhood that were parked on the street in violation of the City’s Code, and asked that the City Planner check them out. Councilor Woodruff noted that the Planning Commission minutes had not been included in the packet, and staff indicated that they would be in the packet for the next meeting.
12. ADJOURNMENT: At 4:38 p.m., there being no further business to come before the Council, the meeting was adjourned.

Respectfully submitted,
Reda A. Quinlan, City Clerk

APPROVED by the Waldport City Council this 10th day of April, 2008.

SIGNED by the Mayor this 10th day of April, 2008.

Herman Welch, Mayor