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CITY COUNCIL MEETING MINUTES

JUNE 12, 2008


1. CALL TO ORDER: Mayor Welch called the meeting to order at 2:00 p.m. Mayor Welch and Councilors Kelly, Hanes, Woodruff, Campbell, Cutter and Havens answered the roll. A quorum was present.
2. CITIZEN COMMENTS AND CONCERNS: Daryl Brookins addressed the Council regarding his water bill. He had been out of town and a substantial amount of water had gone through his meter. City Manager Leonard explained the City’s policy in regard to such occurrences. Mr. Brookins declined an adjustment, and asked for assurance that this would not happen in the future. It was suggested that he shut the water off at the meter the next time he plans an extended absence. Glen Weaver, Don Slonaker and Mr. Walker addressed the Council regarding concerns about the pending logging operation in Peterson Park. Discussion ensued. It was noted that many of the questions and concerns might better be directed to the logging company at a meeting which had been scheduled between the company and concerned residents on June 19, 2008 at 4:00 p.m. at the Forest Service.
3. COUNCIL COMMENTS: Ms. Leonard was asked about the status of the Mercantile building. She noted that the owner had contacted her and has taken care of the safety issues and asked for bids on painting. However, if he does not follow through in a timely manner, the City will be imposing the fines. Councilor Woodruff suggested Ms. Leonard schedule a walkthrough with Mr. Hollings before the City signs off on the ODOT project. The Council agreed that would be a good idea. Councilor Havens reported that he had gone on a ridealong with Deputy Cummings and was favorably impressed.
4. MINUTES: The Council considered the minutes from the May 8, 2008 regular Council meeting and the May 13, 2008 Budget Committee meeting. Councilor Kelly moved to approve the minutes as presented. Councilor Cutter seconded, and the motion carried unanimously on a voice vote.
5. CORRESPONDENCE: None.
6. PUBLIC HEARING(s):
 A. Supplemental Budget for FY 2007-2008: Mayor Welch opened the public hearing. There were no comments. Mayor Welch closed the public hearing.
 B. State Revenue Sharing: Mayor Welch opened the public hearing. There were no comments. Mayor Welch closed the public hearing.
 C. City of Waldport Budget for FY 2007-2008: Mayor Welch opened the public hearing. There were no comments. Mayor Welch closed the public hearing.
7. CITY MANAGER REPORT: Ms. Leonard asked for some input on the planter boxes in the downtown area. She had spoken with the Chamber of Commerce about the businesses adopting a box, but it is not clear that all the businesses will participate. Ms. Leonard will pursue the issue further. The final bulbout on Highway 34 has been poured, though the asphalting still needs to be done. Councilor Cutter noted that he had hoped the parking lot on the corner of Highways 34 & 101 could have been paved over and used for a patio, but Ms. Leonard explained that the owners had already lost substantial parking due to the reconfiguration. The concrete sidewalk has been poured and the pad for the restroom has been prepared at Crestline Park. Ms. Leonard is still trying to identify some company to do the necessary cleaning once the facility has been installed. The City has been attempting to find some temporary summer help, but the employment agency has had little luck in finding anyone to work at minimum wage, due to rising gas prices.
8. COMMITTEE REPORTS: Councilor Hanes noted that there was an opening on the Library Board, which normally meets the second Tuesday of the month at 9:30 a.m. Anyone interested should submit a letter to the City Council.
9. INFORMATIONAL ITEMS: The Council considered the Library Board minutes and circulation report, the Planning report, and the Planning Commission minutes of April, 2008. No action was necessary.
10. CONSENT CALENDAR: The Council considered the proclamation for Beachcomber Days, and the request from the Beachcombers Committee for the closure of Spring Street and approval of the parade route. Councilor Cutter moved to approve the Consent Calendar. Councilor Hanes seconded, and the motion carried unanimously on a voice vote.
11. DISCUSSION/ACTION ITEMS:
 A. Code Enforcement Position: Ms. Leonard distributed three before/after series of photographs taken in Newport, showing the results from the Code Enforcement Officer’s efforts there. She indicated that Mr. Kittel was working full-time for Newport, currently four ten-hour days, and would be willing to work for the City of Waldport on Fridays. Ms. Leonard will work with the City Attorney to determine if this should be a contract position or a part-time position. Mr. Kittel will provide his own transportation, camera and computer, and Ms. Leonard suggested that the City might provide a magnetic sign for his vehicle. Discussion ensued. Consensus of the Council was favorable, and it was decided to reevaluate the contract at six months to see if the hours needed adjusting. Also, the title for the position was agreed to be "Code Compliance Officer".
 At 4:00 p.m., the Council meeting was recessed to take up the Urban Renewal Agency agenda and the Road District #3 agenda. The Council meeting reconvened at 4:05 p.m.
 B. Consideration of Budget Resolutions:
  1. Amending the Budget for Fiscal Year 2007/2008: Councilor Cutter moved to approve Resolution No. 1121. Councilor Havens seconded, and the motion carried unanimously on a voice vote.
  2. Adjusting Water and Sewer Rates: Councilor Cutter moved to approve Resolution No. 1122. Councilor Havens seconded, and the motion carried unanimously on a voice vote.
  3. State Revenue Sharing: Councilor Cutter moved to approve Resolution No. 1123. Councilor Hanes seconded, and the motion carried unanimously on a voice vote.
  4. Adopting a Budget and Making Appropriations for FY 2008/2009: Following a brief discussion, Councilor Kelly moved to amend the budget to decrease the projected interest revenue to 70% of the proposed budget, with a corresponding reduction in the Contingency for the General Fund, Public Works, Street, Water, and Sewer funds. Councilor Hanes seconded, and the motion carried, with Mayor Welch and Councilors Kelly, Hanes, Woodruff, Campbell and Havens voting "Aye", Councilor Cutter voting "Nay". Discussion then ensued regarding amending the budget to reflect the final changes to the 2007/2008 budget in the Street Fund. Councilor Cutter moved to amend the proposed budget to decrease the beginning working capital revenue by $40,000, decrease capital outlay by $27,000 and decrease contingency by $13,000. Councilor Havens seconded, and the motion carried unanimously on a voice vote. Ms. Leonard noted that the final version of the budget resolution reflected the actions just taken, and also included an adjustment to accommodate the hiring of the Code Compliance Officer. Councilor Woodruff moved to approve Resolution No. 1124. Councilor Hanes seconded, and the motion carried unanimously on a voice vote.
 C. Consideration of Resolution for Small Cities Allotment Grant: Councilor Kelly moved to approve Resolution No. 1125. Councilor Havens seconded, and the motion carried unanimously on a voice vote.
 D. Annexation of "Island" Property into the City: Ms. Leonard explained that this was in regard to Map and Tax Lot #13-11-30-00-00801, a single tax lot owned by Southwest Lincoln County Water District, that had never been annexed into the City, but was completely surrounded by City property. If the Council deemed it appropriate, an ordinance would be prepared for the Council to consider at their next meeting to annex the parcel. Following a brief discussion, Councilor Cutter moved to proceed with the process. Councilor Woodruff seconded, and the motion carried, with Mayor Welch and Councilors Hanes, Woodruff, Campbell, Cutter and Havens voting "Aye", Councilor Kelly voting "Nay".
 E. Other Issues: A lengthy discussion ensued on the logging operations at Peterson Park. Consensus of the Council was to have Ms. Leonard contact the company to request information on their attempts to find alternative routes.
12. ADJOURNMENT: At 5:23 p.m., there being no further business to come before the Council, the meeting was adjourned.

Respectfully submitted,
Reda A. Quinlan, City Clerk

APPROVED by the Waldport City Council this 10th day of July, 2008
SIGNED by the Mayor this 10th day of July, 2008

Herman Welch, Mayor