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CITY COUNCIL MEETING MINUTES

JULY 10, 2008


1. CALL TO ORDER AND ROLL CALL: Mayor Welch called the meeting to order at 2:00 p.m. Mayor Welch and Councilors Kelly, Hanes, Woodruff, Cutter and Havens answered the roll. Councilor Campbell was absent. A quorum was present.
2. CITIZEN COMMENTS AND CONCERNS: None.
3. COUNCIL COMMENTS AND CONCERNS: Councilor Kelly asked when the playground at Crestline Park was expected to be functional. City Manager Leonard responded that it was hoped to be done this summer, but that the playground equipment would be put in after the restroom was installed, which will be in August. A brief discussion ensued regarding the downtown revitalization project, which was nearing completion. It was noted that the planters would not be filled until fall. Councilor Woodruff mentioned that right now the containers are being used as trash receptacles and Ms. Leonard indicated that Public Works is ensuring that they are emptied on a regular basis.
4. MINUTES: The Council considered the minutes from the June 12, 2008 meeting. Councilor Kelly moved to approve the minutes as presented. Councilor Cutter seconded, and the motion carried unanimously on a voice vote.
 Mayor Welch asked that the Dahl Disposal Franchise Rate Adjustment and the Application for Zone Change be moved up on the agenda so that Council President Woodruff could participate as she would have to leave early. There were no objections.
 Dahl Disposal Rate Adjustment: Nicholas Dahl addressed the Council regarding the request for a rate increase, explaining that the costs of materials and employee benefits have been unusually high in the past two years. The proposed revisions to the Code language were done to firm up legal language, increase insurance coverages, and provide for dispute resolution. A lengthy discussion ensued regarding solid waste disposal in general and the proposed language revisions. Minor revisions to the section regarding dispute resolution were suggested, and staff noted that the revised chapter would be brought back to the next Council meeting along with an adopting ordinance for the Council’s consideration. Councilor Woodruff moved to approve the proposed rate changes, noting that the proposal was at the low end of the rate margin. Councilor Cutter seconded, and suggested that Dahl Disposal send out a notice to their customers regarding the different rates and services available. The motion carried unanimously on a voice vote. Discussion then ensued regarding the franchise fee rate and whether it should be raised from 3% to 5%. Councilor Kelly moved to keep the fee at 3%. Councilor Hanes seconded, and the motion carried, with Mayor Welch and Councilors Kelly, Hanes and Havens voting "Aye", Councilors Woodruff and Cutter voting "Nay".
 Application for Zone Change: City Manager Leonard explained the request, noting that this had been forwarded from the Planning Commission with a recommendation to approve. Following a brief discussion, Councilor Cutter moved to approve Ordinance 721. Councilor Havens seconded. The motion carried unanimously on a voice vote.
 Deputy Bruster addressed the Council and gave an update on the activities in the Sheriff’s department. Mayor Welch asked for a comment on the change in patrol strategy with the new contract, and Deputy Bruster responded that it will be very beneficial to the City, having the additional coverage from all the South County deputies rather than just having two assigned as the previous contract had called for.
 Sheriff Contract for 2008/2009: City Manager Leonard noted that there had been a couple items the Council had wished to have changed and those revisions have been made. Discussion ensued. Councilor Cutter moved to approve the contract. Councilor Havens seconded, and the motion carried, with Mayor Welch and Councilors Kelly, Woodruff, Cutter and Havens voting "Aye", Councilor Hanes voting "Nay".
 As Mr. Barton from the Southwest Lincoln County Water District was present, the Council took up the Annexation of Island Property next. Mr. Barton addressed the Council, noting that the District had no objections to the annexation, but expressing concern about any restrictions that might be placed on the property. Following discussion, Ms. Leonard noted that the City can provide a letter to the District which states that the City would work with them, as any improvements or expansions to the facility would be mutually beneficial. Councilor Cutter moved to have Ms. Leonard draft the letter. Councilor Havens seconded, and the motion carried unanimously on a voice vote. Councilor Cutter then moved to approve Ordinance No. 722. Mayor Welch seconded, and the motion carried unanimously on a voice vote.
5. CORRESPONDENCE: None.
6. PUBLIC HEARING(S): None.
7. CITY MANAGER REPORT: Ms. Leonard indicated that she had received a letter of interest from Vic Bucy in regard to the vacancy on the Library Board. If the Council wished, they could consider making the appointment. Councilor Hanes stated that Mr. Bucy had previously served on the Board and was an excellent addition. The Council determined that the appointment could be made under "Other Issues" on the agenda. In other activities, Ms. Leonard reported that an initial walkthrough had been done on the downtown project, and ODOT was taking care of the issues identified. There will be a final walkthrough before the project is approved. She is working with ODOT on secheduling a ribbon-cutting ceremony. Discussion ensued regarding the Mercantile building, and Ms. Leonard will confer with City Attorney Dowsett on beginning the citation process. The final bulbout on Highway 34 is now complete, and the City is pleased with the result. Street striping is now complete, and will be done again in September. Public Works is working on a project at the Water Plant, realigning the backwash pond runoff so that it drains onto City property. The City has had to have a lot of trees removed from that area, but the value of the trees removed help to pay for the logger who did the work.
8. COMMITTEE REPORTS: None.
9. INFORMATIONAL ITEMS: The Council considered the Library Board minutes, the Planning report, and the Planning Commission minutes from May, 2008. No action was necessary.
10. CONSENT CALENDAR: The Council considered the addendum to the Mutual Aid agreement with Southwest Lincoln County Water District. Councilor Cutter moved to approve the Consent Calendar. Councilor Hanes seconded, and the motion carried unanimously on a voice vote.
11. DISCUSSION/ACTION ITEMS:
 A. Annexation of "Island" Property (Map 13-11-30, Tax Lot 801): Previously discussed.
 B. Sheriff Contract 2008/2009: Previously discussed.
 C. Dahl Disposal Franchise Rate Adjustment: Previously discussed.
 D. Application for Zone Change (Map 13-11-20BD, Tax Lot 2400): Previously discussed.
 E. Vacancy on Planning Commission: The Council considered the letter of interest from Ray Woodruff. Mayor Welch noted that he felt Mr. Woodruff would be an effective member of the Commission. Councilor Cutter moved to approve the appointment. Councilor Hanes seconded, and the motion carried unanimously on a voice vote.
 F. Other Issues: Councilor Hanes moved to approve the appointment of Vic Bucy to the Library Board. Councilor Kelly seconded, and the motion carried unanimously on a voice vote.
12. ADJOURNMENT: At 4:20 p.m., there being no further business to come before the Council, the meeting was adjourned.

Respectfully submitted,
Reda A. Quinlan, City Recorder

APPROVED by the Waldport City Council this 14th day of August, 2008.
SIGNED by the Mayor this 14th day of August, 2008.

Herman Welch, Mayor