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CITY COUNCIL MEETING MINUTES

FEBRUARY 14, 2008


1. CALL TO ORDER AND ROLL CALL: Mayor Welch called the meeting to order at 2:00 p.m. Mayor Welch and Councilors Kelly, Hanes, Woodruff, Campbell, Cutter and Havens answered the roll. A quorum was present.
2. CITIZEN COMMENTS AND CONCERNS: None.
3. COUNCIL COMMENTS AND CONCERNS: Councilor Kelly complimented the completion of the sidewalk on Cedar Street, stating that, as a pedestrian, he now feels much safer. Councilor Havens noted that they had also recently repaved the area where they put the new conduit for a streetlight near his house on Range Drive.
4. MINUTES: The Council considered the minutes from the January 10, 2008 Meeting. Councilor Kelly moved to approve the minutes as presented. Councilor Cutter seconded, and the motion carried unanimously.
5. CORRESPONDENCE: The Council discussed the letter from the Chamber of Commerce regarding the embezzlement of funds. Ms. Leonard mentioned that fortunately the City’s annual contribution had been remitted after the discovery of the embezzlement. It was noted that the annual scholarships awarded by the Chamber have to be rescinded as a result of this unfortunate happenstance. Councilor Campbell has asked to be informed about the dollar amount of those scholarships, indicating that there might be something the community in general can do to help in the matter.
 Mayor Welch thanked Mr. Rinearson for the work done at the grade school for the storage of emergency supplies, and invited him to speak to the Council regarding the Construction Excise Tax. Mr. Rinearson explained that the School District has developed a facilities improvement plan, and Lincoln County, who would be in charge of collecting the tax monies, had asked that they get the approval of the cities involved. A lengthy discussion ensued. Concern was voiced about the impact of the tax on affordable workforce housing. Councilor Woodruff moved to approve the process of the County collecting the construction excise tax monies, based on the "opt-out" clause and community discussion on the amount of the tax and the use of the monies. Councilor Kelly seconded. Councilor Cutter stated that he would like to see more detail before approval, including a exemption for truly affordable housing, and specific plans for the use of the revenue. He then moved to table the motion until such time as additional information is forthcoming. Councilor Campbell seconded. The motion to table carried, with Mayor Welch voting "Nay", Councilors Kelly, Hanes, Woodruff, Campbell, Cutter and Havens voting "Aye".
6. CITY MANAGER REPORT: Ms. Leonard reported that ODFW has located grant monies to replace the city’s waterline at the south end of the slough. The Emergency Preparedness meeting is scheduled for Thursday, February 21 at 1:30 p.m., and George Priest and Pat Corcoran will be the presenters. Ms. Leonard noted that she has also been invited to sit on the Tsunami Mapping Advisory Committee. The City will receive approximately $14,000 in reimbursement funds from FEMA for the December storms. The Cedar Street sidewalk is complete, and the light pole installation on Range Drive is nearly complete. The Public Works crew has been working to remove felled trees and stumps at the Crestline Park property.
 Sheriff Report: Deputy Lance Cummings addressed the Council as the newly-appointed Waldport deputy as of the first of February. He reported that in January, officers had been dispatched to 131 events in the City. Additionally, there had been 105 self-initiated events conducted by deputies within the City. He noted that Deputy Colin Teem was the other appointed resident deputy, replacing Chris Miller. Mayor Welch asked him what he felt were the most important law enforcement issues in Waldport, and Deputy Cummings responded that most of them were minor, such as vagrancy, juvenile problems such as congregating and graffiti, some car clouts. He noted that he was very proactive on traffic enforcement, especially on DUII incidents.
8. COMMITTEE REPORTS: None.
9. INFORMATIONAL ITEMS: The Council considered the City Planner report, and Library minutes and circulation reports. No action was necessary.
10. CONSENT CALENDAR: No items.
11. DISCUSSION/ACTION ITEMS:
 A. Superintendent Tom Rinearson re Construction Excise Tax: Previously addressed.
 B. Annual DA Report: Bernice Barnett addressed the Council regarding the activities of the DA’s office. Discussion ensued regarding affordable housing, early prisoner releases, drug abuse and other types of crimes.
 C. Planning Commission Vacancy: Sherrie Smolen and Charles Johnston addressed the Council regarding their interest in the position. Following discussion, Councilor Kelly moved to defer a vote to the March meeting, and to ask for additional background information from the candidates, if they wish to do so. Councilor Cutter seconded, and the motion carried unanimously on a voice vote.
 D. Kiosk for Keady Wayside: Mayor Welch explained that the cost for this project would be fully covered by the Ford Foundation. Curt Abbott addressed the Council regarding the manufacture and design of the kiosk, and explained that the Ford Family Foundation Group was working on the content of the signage. A lengthy discussion ensued. Ms. Leonard suggested that Mayor Welch, Councilor Woodruff and she would review the final design prior to construction. Councilor Woodruff moved to approve proceeding with the project. Councilor Cutter seconded. Mayor Welch clarified that this was with the understanding that the project would be reviewed prior to construction. The motion carried unanimously on a voice vote.
 E. Law Enforcement Review: Mayor Welch suggested that the Council review the provided materials in the packet and take the issue up at the March meeting. There were no objections.
 A brief discussion ensued regarding logging activity that will be taking place on land outside but directly adjacent to the City limits. Ms. Leonard explained that the company has tried to find other reasonable alternatives, as required by Oregon statute. However, as there are no viable alternatives, they will have to use the streets in Peterson Park. Ms. Leonard explained that Oregon law allows timber companies to acquire ingress and egress for logging activities. Discussion ensued regarding potential traffic and noise problems. Ms. Leonard indicated that this was just informational at this point, she and the City Attorney were working on a memorandum of understanding that would hopefully be ready for the March Council meeting.
 G. Update on Urban Growth Boundary: Ms. Leonard noted that no action was required at this meeting, but that the status of the properties within the Naples Planned Development was changing and the previous UGB adjustment will have to be readdressed.
 H. Financial Policy Revisions: Ms. Leonard explained that the revisions were at the behest of the auditors. Following a brief discussion, Councilor Cutter moved to approve the revisions. Councilor Havens seconded, and the motion carried unanimously on a voice vote.
 I. Other Issues: Ms. Leonard reported that the LID for the Crestview Hills Golf Course had been paid in full the previous day.
12. ADJOURNMENT: At 4:55 p.m., there being no further business to come before the Council, the meeting was adjourned.
Respectfully submitted,
Reda A. Quinlan, City Clerk
APPROVED by the Waldport City Council this 13th day of March, 2008.
SIGNED by the Mayor this 13th day of March, 2008.

Herman Welch, Mayor



FEBRUARY 21, 2008

1. CALL TO ORDER AND ROLL CALL: Mayor Welch called the meeting to order at 1:30 p.m. Mayor Welch and Councilors Kelly, Hanes and Woodruff were present. Councilor Havens arrived at around 3:10 p.m. Councilor Campbell was excused, Councilor Cutter was absent. Also present at the meeting were Peter Benjamin, Interim Fire Chief from Seal Rock; Frankie Petrie, Fire Chief from Yachats; Ray Woodruff, Board Chair of the Central Oregon Coast Fire and Rescue District; Derek Clawson, Fire Chief from Central Oregon Coast Fire and Rescue District; Larry Nixon, Yachats City Councilor; Patty Johnston, Yachats Volunteer Emergency Coordinator; and Nancy Leonard, Waldport City Manager.
2. DISCUSSION/ACTION ITEM:
 A. Presentation on the Geological Hazards in the Pacific Ocean That May Cause Earthquake and/or Tsunami Events - by George Priest, Geologist with the Oregon Department of Geology and Mineral Industries. Mr. Priest provided a powerpoint presentation which delineated the underwater topography of the Pacific Coast and the anticipated results of geologic activity.
 B. Presentation on the Human Responses to a Catastrophic Event - by Patrick Corcoran, Outreach Specialist Coastal Natural Hazards, Sea Grant Extension Services, OSU: Mr. Corcoran reviewed the types of possible disaster scenarios and the anticipated psychological, emotional, and sociological responses to those events.
 C. Discussion on Preparation Activities for a Possible Event: A lengthy discussion ensued regarding evacuation procedures, education, and purchasing of basic supplies for survival purposes. Ms. Leonard mentioned that she has been researching reverse osmosis equipment that will create potable water from any water source. Ms. Petrick noted that Yachats would be utilizing their station on Corona Court for storage of supplies, and would be willing to allow additional supplies to be stored there for Waldport residents. Mr. Woodruff stated that the Central Oregon Coast Fire and Rescue District was looking into placing a storage unit in the Township 13 RV parking area. Mayor Welch indicated that the Lincoln County School District had completed their storage unit at the elementary/middle school facility, and had begun storing some supplies there as well.
 Following this discussion, Mayor Welch made the following motion: "I move that we take steps to purchase a basic food and water supply for three days for 1000 people in the amount of $6000 with the food and water to be distributed at various locations as they become available." He indicated that he hoped the City could begin the purchase process, and as the other facilities became available, the supplies could then be moved accordingly. Councilor Havens seconded, and the motion carried unanimously on a voice vote. In the ensuing discussion, it was noted that if several of the entities got together to purchase supplies, a better price might be obtained. It was also mentioned that the County may be looking at allocating monies for this purpose on an annual basis, rather than as a one-time grant.
 A brief discussion regarding educational efforts ensued. Mayor Welch suggested that a committee such as the Traffic and Public Safety Committee might take on the topic and come up with some ideas on promoting education.
3. ADJOURNMENT: At 4:00 p.m., there being no further business to come before the Council, the meeting was adjourned.

Respectfully submitted,
Reda A. Quinlan, City Clerk

APPROVED by the Waldport City Council this 13th day of March, 2008.
SIGNED by the Mayor this 13th day of March, 2008.

Herman Welch, Mayor