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CITY COUNCIL MEETING MINUTES

MAY 10, 2007


1. CALL TO ORDER AND ROLL CALL: Mayor Welch called the meeting to order at 2:00 p.m. Mayor Welch and Councilors Kelly, Hanes, Woodruff, Campbell and Cutter answered the roll. A quorum was present.
2. CITIZEN COMMENTS AND CONCERNS: None.
3. COUNCILOR COMMENTS AND CONCERNS: Councilor Kelly commented on the new speeding signs that the high school students had created, noting that more should be erected around town. Ms. Leonard responded that several more are anticipated to be installed. The school is having the signs printed, and the City will do the installation. Councilor Kelly then asked about the Budget Committee’s decision regarding incremental rate increases for water and sewer charges, and Ms. Leonard indicated that those will be addressed at the June Council meeting. Councilor Woodruff informed the Council that Dahl’s Disposal was having a free disposal of scrap metal and freon-free appliances for the month of June.
    Mayor Welch moved the Consent Calendar up on the agenda to accommodate the audience present for the proclamations. The Beachcomber Court, Russ Harper from PacWest, and Pat O’Connor from Oregon Coast Community College addressed the Council as their proclamations were read. Councilor Hanes moved to approve the Consent Calendar. Councilor Campbell seconded, and the motion carried unanimously on a voice vote.
4. MINUTES: The Council considered the minutes from the April 12, 2007 meeting. Councilor Kelly moved to approve the minutes as presented. Councilor Cutter seconded, and the motion carried unanimously on a voice vote.
5. CORRESPONDENCE: None.
6. PUBLIC HEARING(S): None.
7. STAFF REPORTS:
 A. Sheriff: There was no one present from the department.
 At 2:33 p.m., Mayor Welch recessed the meeting in order to take up the Urban Renewal agenda. The meeting was reconvened at 2:43 p.m.
 B. City Manager: Ms. Leonard noted distribution of a letter from the Central Oregon Coast Fire and Rescue District (COCFRD), stating that they would like to take the lead in looking at disaster preparedness. They asked for representatives from the Council to sit on the committee. Following a brief discussion, Councilor Woodruff moved to appoint Mayor Welch and Councilors Cutter and Hanes as delegates to the committee. Mayor Welch seconded, and the motion carried unanimously on a voice vote. Ms. Leonard will send a letter to COCFRD, notifying them of the names and addresses of the Council representatives. Ms. Leonard noted that there was a recent meeting regarding the possibility of the Oregon Transportation Committee designating Highway 34 as a "Scenic Byway". The advantage of the designation was that amenities such as pullouts and other enhancements could be done, as well as inclusion in the Scenic Byways publication. Waldport would have the distinction of being the first community on the coast to contain the intersection of two scenic byways. The Philomath Downtown Association was interested in taking on the project of a Corridor Management Plan, as they would like their city to be designated as either the beginning or the end of the scenic byway. The city of Alsea was also interested, and had been included in the discussion. The timeframe for the project was eight months to a year. Councilor Woodruff moved to have the Council support the project. Councilor Campbell seconded, and the motion carried unanimously on a voice vote. Ms. Leonard informed the Council that the bid openings on the Downtown Revitalization project would be June 28.
 C. Public Works: Mr. McClung noted that the crew was working on relocating the pressure reducing valve on Waldport Heights, which will help in the regulation of water pressure in the downtown area. This project was being done in conjunction with the Lint Slough Waterline Boring project, which will loop the waterlines for the City. The City will be applying for a Small Cities Allotment Grant that will be brought to the Council at their June meeting. The sewerline boring project for McKinley Marina had been completed, and scheduled to be hooked up soon. The Jersey barriers have been installed on Norwood Heights Drive. Mayor Welch wondered if ODOT might be able to do some further prevention work in that area, such as scraping the hillside to bring some of the larger rock down. Mr. McClung noted that the City had done some of that work, but he will check with ODOT to see if there are any other plans on their part to address the issue. Councilor Woodruff asked that a cost estimate of completion of the Cedar Street sidewalk as well as the installation of a sidewalk on Crestline be provided for the next Council meeting.
8. COMMITTEE REPORTS: CIF: Mayor Welch noted that there had not been a meeting.
9. INFORMATIONAL ITEMS: The Library Board minutes and Circulation report, and the Planning Report had been included in the packet materials. No action was required.
10. CONSENT CALENDAR: Proclamations for Emergency Medical Services Week, Oregon Coast Community College Week, Waldport’s Great Garage Sale, Older Americans Month, and the 51st Annual Beachcomber Days Celebration: Previously addressed.
11. DISCUSSION/ACTION ITEMS:
 A. Award of Bid for Lint Slough Waterline Boring Project: Ms. Leonard reviewed the memo contained in the packet materials. She noted that one reason for the disparity in bids might be due to the bidder being able to utilize owned equipment rather than having to rent. The low bidder was the company that had satisfactorily completed the recent McKinley Marina sewerline boring project, which was advantageous, as they knew exactly where that line was located and could do the new bore with the required specifications of distance and depth without difficulty. Ms. Haslett, from Alsea Cable TV, asked if there were any plans for the City installing a pump station, and Ms. Leonard explained that McKinley’s Marina would have their own private station, though the City would be putting in a pump station at some point in the future, in a predetermined location. Councilor Cutter moved to award the bid to Advanced Boring Specialists. Councilor Campbell seconded. In response to a query, Ms. Leonard noted that even if Urban Renewal monies are utilized for the project the City Council, as the City’s Contractor Board, was the appropriate entity to award the bid.
 B. Fees for Office Services: Ms. Leonard noted that these fees had not been increased for eight years. Following a brief discussion, the Council determined that the addition of language addressing an annual review and cost of living increase would be appropriate. Councilor Woodruff moved to approve the Resolution with the recommended change, with the fees to take place on July 1. Councilor Cutter seconded, and the motion carried unanimously on a voice vote.
 C. County Sustainability Plan: Councilor Woodruff explained that this was the culmination of meetings from around the County, regarding steps that local governments can take to implement sustainability. Following a brief discussion, Councilor Cutter moved to approve signing the joint statement. Councilor Woodruff seconded and the motion carried unanimously on a voice vote.
 D. Other Issues: Mayor Welch commented that the University of Oregon study group had given an open house at the Community Center, and he was impressed with the work they had done. They will be having another open house, and he will provide the information to the Council as to the date and time of the event.
 Leta Haslett asked that the City provide advance notice of the I & I work being done in the Old Town area so that Alsea Cable can be kept abreast of the project in case any of the work had an impact on their infrastructure.
12. ADJOURNMENT: At 3:40 p.m., there being no further business to come before the Council, the meeting was adjourned.

Respectfully submitted,
Reda A. Quinlan, City Clerk

APPROVED by the Waldport City Council this 14th day of June, 2007.
SIGNED by the Mayor this 14th day of June, 2007.

Herman Welch, Mayor