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CITY COUNCIL MEETING MINUTES

MARCH 8, 2007


1. CALL TO ORDER AND ROLL CALL: Mayor Welch called the meeting to order at 2:00 p.m. Mayor Welch and Councilors Kelly, Hanes, Woodruff, Campbell and Cutter answered the roll. A quorum was present.
2. CITIZEN COMMENTS AND CONCERNS: Tom Cropper addressed the Council regarding a perceived lack of media coverage on the "Naples project". Diana Purdy and Maxine Sentala from Seal Rock, along with Tom Kerns from Yachats, asked the Mayor to consider signing a consensus statement regarding ODOTís annual pesticide/herbicide spraying along Highway 101 and 34. They noted that studies in Washington had shown that it may not be necessary to spray the margins of the roads, and the statement they were asking to have signed was to request ODOT to evaluate the areas on a case-by-case basis. The group was hoping to obtain signatures from all the mayors of the county, as well as the county commissioners. Ms. Leonard pointed out that the City does not use herbicides or pesticides in any areas within the City limits, and Lincoln County does some judicious spraying but only when necessary.
3. COUNCIL COMMENTS AND CONCERNS: Councilor Woodruff asked if the statement regarding spraying would be something to be put on the next agenda, and consensus of the Council was favorable. Councilor Woodruff asked Ms. Leonard to contact ODOT to ascertain their policy in regard to spraying. Councilor Hanes asked if the City had heard anything further from ODOT regarding the barriers that were to be placed on Norwood Heights Drive, and Ms. Leonard responded that there had been a recent email from Mr. Stokes, indicating that they were working on the timing. Councilor Kelly asked about the surveying near Lint Slough Bridge, and Ms. Leonard indicated that would be part of her report. Mayor Welch reported on attending the Oregon Mayors Conference, indicating that the main focus was a discussion about revenue sharing related to transportation. He noted that the group of approximately 55 mayors from around the state strongly felt that the revenue sharing should continue. Other topics of discussion included an improvement in Oregon State Police staffing, and a review of the double majority requirement. Mayor Welch announced that he was continuing his exploration effort in regard to providing food and water supplies to be stored at the Crestview School, noting that ideally he would like to see a five-day food and water supply for 1000 people. He would be meeting with Emergency Services and the School District in that regard. Councilor Hanes asked if there had been any interest in the Council vacancy, and Ms. Leonard noted that nothing has yet been received.
4. MINUTES: The Council considered the minutes from the February 15, 2007 meeting. Councilor Kelly moved to approve the minutes as presented. Councilor Cutter seconded, and the motion carried unanimously on a voice vote.
5. CORRESPONDENCE: The Council noted receipt of the letter from Kandy Smith regarding the Bayview Homeownerís Association. No action was required.
6. STAFF REPORTS:
 A. Sheriff: No one was present.
 B. City Manager: Ms. Leonard reported that ODOT is planning to replace Lint Slough Bridge in 2010. They will be building a temporary bypass on the north side of the bridge and plan to widen the area where the water is flowing through. The new bridge will be much safer for pedestrians and will be handicapped accessible on at least one side. The City is proceeding with the process for boring under Lint Slough for the water line, and the project may be done in conjunction with the McKinley sewer line bore, though they were two separate projects. In regard to the sewer line bore, Ms. Leonard explained that the City will be waiving a portion of the SDCs for the McKinley property in exchange for an upgrade in the size of the line. She noted that she had met with representatives from the Port of Alsea and ODFW regarding the Lint Slough restoration project. ODFW will be taking out the berm and restoring the slough to a more natural state. They are also applying for a grant to do a survey for putting in a trail on the west side of the slough, on property owned by the State, as the current trail will be destroyed in the restoration process. Councilor Cutter noted a concern which he had expressed previously, regarding hunting in the Lint Slough area. Ms. Leonard explained that the land in the slough is not in the City limits, and that ODFW is the agency that governs the property. However, if the area is made attractive to kayakers, birders and hikers, the hunters will avoid the area. Ms. Leonard stated that the City has hired a new auditing firm, Hough, MacAdam & Wartnick, from Coos Bay. She indicated that she had met with the principles and that staff was looking forward to working with them. It also appeared that the reporting format they use may be easier to understand. New trash bins have been built by Public Works and installed at Keady Wayside and Meridian Park, there will be one put up at the skatepark as well. Councilor Kelly noted that the rocks at Keady Wayside are hard to see, and suggested painting the fog line to delineate their location. Mr. McClung indicated he would put it on his "to-do" list. Mayor Welch thanked Public Works for installing the two benches at Veteranís Park, and noted that they will be much appreciated.
 C. Public Works: Mr. McClung reported that Central Lincoln PUD had assisted in the removal of the tsunami siren and the crew is working on repairing it. After further review of the Cedar Street/Crestline Drive intersection, it was determined that a stop sign was not really feasible. The City will be looking at other means of addressing the problem, such as putting in some "thumper dots"at the top and the bottom of Cedar Street. Councilor Kelly noted a lack of a fog line on the northeast side of Cedar Street. Councilor Cutter wondered if weight and length restrictions could be placed on Cedar Street, and Mr. McClung said heíd look into it. The lagoon liner is done, and other than a few minor adjustments, the majority of the project is now complete. The bagged biosolids will be disposed of this coming summer. Councilor Campbell wondered if it would be possible to provide some lighting on Crestline and Range Drives and Ms. Leonard indicated she would look into it. She stated that it might be possible to do something with Urban Renewal monies if it proved to be too cost-prohibitive to address at the present time.
8. COMMITTEE REPORTS:
 CIF: Mayor Welch reported that the topic of the last meeting had been child abuse and problems related thereto. He felt the presentation was well done, and noted that it was important for people to recognize that this is a vital part of the law enforcement process.
9. INFORMATIONAL ITEMS: Library Board Minutes & Circulation Report: No action was necessary
10. CONSENT CALENDAR:  No items.
11. DISCUSSION/ACTION ITEMS:
 A. Ordinance Adopting Ordinances for the Port of Alsea: Ms. Leonard noted that the City has had an intergovernmental agreement for many years that allows the City to enforce the Portís ordinances. Recently they revised two of those ordinances, so a new ordinance was required. Hearing no objections, Mayor Welch read Ordinance No. 714 by title only for the first and second readings. Councilor Kelly moved to approve Ordinance No. 714. Councilor Cutter seconded, and the motion carried unanimously on a voice vote.
 B. Consideration of Resolutions Authorizing Bond Sale for USDA Loan (South Sewer Project): Ms. Leonard explained that USDA had provided the City with a grant and loan package for the South Sewer project, the City had obtained interim funding from DEQ, and the final step in the process was for USDA to sell bonds to provide the money to pay off the interim financing. These resolutions authorize the sale of the bonds. There were three different bonds - a revenue bond which would be repaid with the revenues from the sewer fee increase, and two limited tax improvement bonds which would be paid with LID assessments. Ms. Leonard noted that the timing was good because if the bond sales closed by the end of March, the City would get an interest rate of 4.125%. Councilor Cutter moved to approve Resolutions No. 1103, 1104 and 1105. Councilor Campbell seconded, and the motion carried unanimously on a voice vote.
 C. Other Issues: None.

12. ADJOURNMENT: At 3:15 p.m., there being no further business to come before the Council, the meeting was adjourned.

Respectfully submitted,
Reda A. Quinlan, City Clerk

APPROVED by the Waldport City Council this 12th day of April, 2007.
SIGNED by the Mayor this 12th day of April, 2007.

Herman Welch, Mayor