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CITY COUNCIL MEETING MINUTES

JUNE 14, 2007


1. CALL TO ORDER AND ROLL CALL: Mayor Welch called the meeting to order at 2:00 p.m. Mayor Welch and Councilors Kelly, Hanes, Woodruff, Campbell and Cutter answered the roll. A quorum was present.
2. CITIZEN COMMENTS AND CONCERNS: Mary Sasaki, and Sally Bovett addressed the Council regarding the Children’s Advocacy Center, which is a day use facility where abused and neglected children are brought to receive services. A fundraising event called "Happy Days on the Bay" will take place in South Beach on Labor Day and annually thereafter, to raise funds for this program and other non-profit agencies as well. They cordially invited the Mayor and Council to attend. Elissa Mannheimer addressed the Council regarding a concern about ongoing development on Range Drive and the commensurate increase in traffic and pedestrians, especially young children. She urged the Council to keep this in mind when making decisions on growth.
3. COUNCIL COMMENTS AND CONCERNS: Councilor Cutter noted one of his concerns was regarding fireworks, and the fact that much of the pollution ends up in the bay, having a deleterious effect on sealife as well as water quality. Councilor Cutter also thanked staff for the purchase of new chairs for the Council chambers and suggested that the staff chairs be replaced as well. Ms. Leonard responded that this would be done while they’re still on sale. Mayor Welch mentioned that he had the honor of representing the City in the 100th anniversary Rose Festival Parade the previous Saturday, along with about 70 other mayors from around the state.
4. MINUTES: The Council considered the minutes from the April 24, 2007 Budget Committee meeting, and the May 10, 2007 Council meeting. Councilor Kelly moved to approve the minutes as presented. Councilor Cutter seconded, and the motion carried unanimously on a voice vote.
5. CORRESPONDENCE: The Council considered the request from the Boosters for the closure of John Street on Saturday, June 16, in order to hold their chicken barbecue for Beachcomber Days. Councilor Cutter moved to approve the request. Councilor Woodruff seconded, and the motion carried unanimously on a voice vote.
 At 2:30 p.m., Mayor Welch recessed the Council meeting in order to convene the scheduled Road District #3 meeting and Urban Renewal Agency meeting. At 2:48 p.m., the Council meeting was reconvened.
6. PUBLIC HEARINGS:
 A. State Revenue Sharing: Mayor Welch opened the public hearing on State Revenue Sharing. There were no comments. Mayor Welch then closed the public hearing.
 B. City of Waldport Budget for FY 2007-2008: Mayor Welch opened the public hearing on the City of Waldport Budget for FY 2007-2008. There were no comments. Mayor Welch then closed the public hearing.
7. STAFF REPORTS:
 A. Sheriff: No report.
 B. City Manager: Ms. Leonard provided an update on the Mercantile building, noting that she and the City Attorney had met the previous week to start the process for addressing the situation under the "Deteriorated Buildings" section of the Municipal Code. Photographic documentation and a report needed to be completed, and then brought to the Council for a formal declaration. Ms. Leonard also noted a preliminary determination of the potential abatement costs needed to be made, since those costs would be borne by the City or the Urban Renewal Agency and would probably need to be recouped by a lien process. In completing her report, Ms. Leonard noted that the glass recycling container had been installed at the Fire Hall. Mayor Welch suggested that additional signage be considered to alert the public to its presence.
 C. Public Works: Mr. McClung indicated that the water tank painting project was underway, though lead has been detected and the required abatement measures will affect the price. However, the project should still be within budget. The Lint Slough Waterline Bore project had also begun, and should be completed soon. The Public Works crew has been busy painting crosswalks and curbs, and the brush has been trimmed and streets swept in time for the Beachcomber Days celebration. Mr. McClung announced that the picnic tables have also been installed at Keady Wayside Park. Councilor Kelly noted that he had found charred wood behind the Crestline Skatepark facility, and suggested that a close eye be kept on the activities in that area. Mr. McClung stated that he had looked at the cost of the Crestline sidewalk from Cedar Drive to Range Drive, and with the City doing the prep work the estimated cost would be between $225,000 to $275,000. It would be possible to proceed with paving Crestline, the sidewalk could be installed at a later date. Councilor Kelly asked that a fog line be painted on the east side of Crestline and Cedar, and also wondered if it would be possible to paint some speed limit notices on the street or install some rumble strips. Councilor Cutter wondered if larger sized bumps would be more effective on the corner of Cedar and Crestline, and Mr. McClung noted that he was also looking at rumble strips. Discussion ensued regarding the widening of Range Drive for the pedestrian walkway, and Mr. McClung indicated that he was also looking at the lighting on Range Drive.
8. COMMITTEE REPORTS: Mayor Welch indicated that there had not been a Community Issues Forum meeting the previous month.
9. INFORMATIONAL ITEMS: The Council considered the Library Board minutes and circulation report, the Planning report, and the Planning Commission minutes from February, 2007. No action was needed.
10. CONSENT CALENDAR: There were no items for the Consent Calendar.
11. DISCUSSION/ACTION ITEMS:
 A. Consideration of Budget Resolutions:
  1. Amending the Budget for FY 2006-2007: Councilor Cutter asked about the cost of permanently mounting speed monitors on Highway 101 and Highway 34, and Ms. Leonard responded that the City was hesitant to permanently place them because of the potential for vandalism. The costs range between $6000 to $12,000, depending on the size. Councilor Cutter moved to approve Resolution 1107, Councilor Hanes seconded, and the motion carried unanimously on a voice vote.
  2. Adjusting Water and Sewer Rates: Ms. Leonard reviewed her memo, noting that the Budget Committee had recommended a sewer rate adjustment and a review of the water rates. An analysis had been done, and it was determined that water rates should also be increased by 4% in order to keep up with expenses. A brief discussion ensued and consensus of the Council was that a clause be added to the Resolution, stating that the rates would be indexed annually contingent upon Council review and approval. Councilor Campbell moved to amend the approved budget to include $17,465 in additional water base and usage fees, $15,589 in water fund contingency, and $1,876 in the distribution reserve, and to adopt Resolution No. 1108 as amended. Councilor Cutter seconded, and the motion carried unanimously on a voice vote.
  3. State Revenue Sharing: Councilor Cutter moved to approve Resolution No. 1109. Councilor Woodruff seconded, and the motion carried unanimously on a voice vote.
  4. Adopting a Budget and Making Appropriations for FY 2007-2008: Ms. Leonard noted for the record that there had been a typographical error in the newspaper publication regarding the Urban Renewal Meeting notice. A memo had also been distributed to the Council, stating the nature of the error and providing the pertinent language from ORS 294.425. Councilor Cutter asked about charitable contributions and whether the Council wished to formally adopt a set amount for future allocations. Discussion ensued, but no decision was reached. Discussion then ensued regarding the allocations in the proposed budget for FY 2007-2008, and whether they should be changed to equal allocations. Councilor Woodruff moved to amend the allocations to $500 each, reducing General Fund Administration by $1200 and increasing General Fund Contingency by $1200. Councilor Hanes seconded, and the motion carried, with Councilors Kelly, Hanes, Woodruff, Campbell and Cutter voting "Aye", Mayor Welch voting "Nay". Councilor Cutter then moved to approve Resolution No. 1110 as amended, Councilor Kelly seconded, and the motion carried unanimously on a voice vote.
 B. Consideration of Resolution Amending Land Use Action Fees: Discussion ensued regarding the proposed appeal costs in Exhibit A. Councilor Hanes moved to reduce the cost from $650 to $450, and Councilor Woodruff seconded. The motion carried, with Mayor Welch and Councilors Kelly, Hanes and Woodruff voting "Aye", Councilors Cutter and Campbell voting "Nay". Councilor Cutter moved to approve Resolution No. 1111 as amended. Councilor Hanes seconded, and the motion carried unanimously on a voice vote.
 C. Consideration of Resolution Naming a Private Accessway: Ms. Leonard explained the need for naming the access next to the Forest Service property, as currently the properties utilizing that access were addressed from Highway 101, which was very confusing. Councilor Cutter moved to approve Resolution No. 1112. Councilor Woodruff seconded, and the motion carried unanimously on a voice vote.
 D. Consideration of Resolution for Small Cities Allotment Grant: Ms. Leonard explained that this grant would be used to make improvements on portions of Spring Street and John Street. Councilor Cutter moved to approve Resolution No. 1113. Councilor Hanes seconded, and the motion carried unanimously on a voice vote.
 E. Other Issues: None.
12. EXECUTIVE SESSION: At 4:25 p.m., the Council recessed into Executive Session pursuant to ORS 192.660(2)(d), "To conduct deliberations with persons designated by the governing body to carry on labor negotiations"; and 192.660(2)(h), "To consult with counsel concerning the legal rights and duties of a public body with regard to current litigation or litigation likely to be filed". The Council reconvened into Open Session at 5:10 p.m.
13. ACTIONS, IF ANY, FROM EXECUTIVE SESSION: Councilor Hanes moved to approve the changes to the Union Contract, to approve the contract for a five year period, and to authorize Ms. Leonard to sign the document once the changes have been incorporated into the contract. Councilor Campbell seconded, and the motion carried unanimously on a voice vote.
14. ADJOURNMENT: At 5:11 p.m., there being no further business to come before the Council, the meeting was adjourned.

Respectfully submitted,
Reda A. Quinlan, City Clerk

APPROVED by the Waldport City Council this 12th day of July 2007.
SIGNED by the Mayor this 12th day of July, 2007.

Herman Welch, Mayor