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CITY COUNCIL MEETING MINUTES

DECEMBER 13, 2007


1. CALL TO ORDER AND ROLL CALL: Mayor Welch called the meeting to order at 2:03 p.m. Mayor Welch and Councilors Kelly, Hanes, Woodruff, Campbell and Cutter answered the roll. A quorum was present.
2. CITIZEN COMMENTS AND CONCERNS: Robert Anderson addressed the Council regarding the recent windstorm and the fact that radio station KORC was off the air when the power went out. He felt that it was a public concern that the radio stay on the air in order to provide information, and suggested that the Council consider purchasing a generator to keep the downtown location going. Larry Profitt, owner of KORC, also addressed the Council, noting that he had only one generator, at the transmitter station, which did work but was very loud. There was also only one phone line into the transmitter station, and it was difficult to field phone calls and provide information. He stated that KORC was also the emergency broadcasting station for South County, and that system goes out when the power is down. It would cost $1000 for a generator that would provide the necessary wattage. Councilor Kelly suggested talking to the Fire District as well, since their territory covers much more area. Mr. Profitt thanked the Mayor and Council for being proactive in warning about the incipient storm. Virginia Haffner added her agreement to the excellent information provided, and also applauded the Public Works crew for their excellent work in the storm event.
3. COUNCIL COMMENTS AND CONCERNS: Councilor Cutter praised the Sheriff’s department, in particular Deputy Miller, for solving his recent breakin within 36 hours of the incident. He reported that he had attended the bi-monthly Commission on Transportation meeting, and that the funding had been cut for Benton County, though not Lincoln County at present. The Highway 20 project will hopefully start back up again soon. Mayor Welch added his praise to the Public Works crew as well, noting that in addition to their other duties, they had cleared 46 trees off the roads during the storm, allowing the ambulance and fire crews to get through to respond to emergencies.
4. MINUTES: The Council considered the minutes from the November 8, 2007 meeting. Councilor Kelly moved to approve the minutes as presented. Councilor Cutter seconded, and the motion carried unanimously on a voice vote.
5. CORRESPONDENCE: None.
6. PUBLIC HEARING(S): None.
7. STAFF REPORTS: Ms. Leonard reported that the City had received the $2500 grant from the Board of Commissioners for emergency supplies. She asked for direction from the Council in regard to the decoy car, as it had been discovered that the vehicle needed repairs to the brake system that will cost at least $500. Consensus of the Council was to proceed with the repairs. Councilor Cutter suggested checking with State Surplus as well, since newer vehicles often came up for sale there at a very reasonable price. Ms. Leonard noted that ODOT had informed the City of their intent to begin painting the Alsea Bridge next year, and part of that project would involve using paintballs to discourage birds from nesting under the bridge. These will create noise, but should do no harm. The sidewalk on Cedar and the last bulbout on Highway 34 are scheduled to begin in January. Councilor Hanes noted flooding on the northeast corner of Cedar and Highway 34, and Ms. Leonard indicated she would have Public Works look into the issue. Mayor Welch asked about the underground tanks which ODOT had located near the Flounder Inn, and Ms. Leonard responded that the tanks have been removed and the hole filled, though the monetary costs have not yet been resolved. Councilor Kelly asked about the full "bladder" of waste at the sewer plant and Ms. Leonard explained that this was the final one, which had been used during the time that the lagoon was being emptied, and would be disposed of next summer, either by land application or more traditional means.
8. COMMITTEE REPORTS: None.
9. INFORMATIONAL ITEMS: None.
10. CONSENT CALENDAR: The Council considered the Consent Calendar, which contained the budget schedule for FY 2007-2008 and Surplus Property Resolution 1116. Councilor Cutter moved to approve the Consent Calendar. Councilor Woodruff seconded, and the motion carried unanimously on a voice vote.
11. DISCUSSION/ACTION ITEMS:
 A. Vacant Council Position: Ms. Leonard explained that this position would be appointed until the November, 2008 General Election, at which time it will be placed on the ballot as a two-year term. There will also be three four-year Council positions, and the two-year Mayor position on that ballot. Councilor Kelly moved to appoint Charles Havens to the Council position. Mayor Welch seconded, and the motion carried unanimously on a voice vote. City Manager Leonard administered the oath of office to Mr. Havens, who then took his seat at the Council table.
 B. Appointment of Municipal Judge Pro Tem: Ms. Leonard explained that Judge McCrum was recovering from major surgery and probably be unable to resume his duties until February. She had contacted Jeff Pridgeon, a partner in his law firm, and Mr. Pridgeon had indicated he would be more than happy to serve as judge pro tem for the next two arraignment sessions. Councilor Kelly moved to appoint Mr. Pridgeon as Municipal Judge Pro Tem, Councilor Cutter seconded, and the motion carried unanimously on a voice vote.
 C. Request for Joint Workshop Regarding Disaster Preparedness: Discussion ensued regarding the request of the Central Oregon Coast Fire and Rescue District for a joint meeting. Consensus of the Council was to have Ms. Leonard set up the workshop and invite either Mr. Corchoran or Mr. Priest to speak. Ms. Leonard will also act as moderator during the discussion.
 D. Consideration of Resolution Amending Budget: Ms. Leonard reviewed the reasons for the amendments. Councilor Woodruff moved to approve Resolution 1117. Councilor Campbell seconded, and the motion carried unanimously on a voice vote.
 E. Consideration of Resolution Amending Resolution 1094, Regarding the Terms of an Interfund Loan: Councilor Cutter moved to approve Resolution 1118. Councilor Woodruff seconded. Councilor Cutter asked if anticipated revenue will cover the loan in the timeframe, and Ms. Leonard responded affirmatively. Councilor Woodruff asked if the interest rate were to decline, the Council could revisit and adjust accordingly, and Ms. Leonard agreed. The motion then carried unanimously on a voice vote.
 F. Adoption of Annual Audit, 2006-2007: Councilor Hanes complimented City Accountant Dona Lawson on her excellent work. The Council agreed. Following a brief discussion, Councilor Hanes moved to adopt the audit, stating that the Council has received the audit report, that the auditors have found the financial statement to be presented fairly in all respects, and directing that a copy of the audit be filed with the Secretary of State. Councilor Campbell seconded, and the motion carried unanimously on a voice vote. Consensus of the Council was that it was not necessary for the auditors to provide a presentation.
 G. Planning Commission Vacancy: The Council considered the resignation of Planning Commissioner Meatzie. Councilor Woodruff moved to accept the resignation and declare the position vacant. Councilor Cutter seconded, and the motion carried unanimously on a voice vote.
 H. Proclamation Recognizing Achievements of Waldport High School: Mayor Welch noted that the staff and students of Waldport High School deserved recognition for their hard work in achieving the silver rating designation for test scores from US News and World Report. He will be presenting the proclamation to the student body at assembly on Monday, December 17. Councilor Hanes moved to approve the proclamation. Councilor Kelly seconded, and the motion carried unanimously on a voice vote.
 I. Other Issues: The Council thanked Councilor Hanes for providing cookies for their enjoyment.
12. ADJOURNMENT: At 3:37 p.m., there being no further business to come before the Council, the meeting was adjourned.

Respectfully submitted,
Reda A. Quinlan, City Clerk

APPROVED by the Waldport City Council this 10th day of January, 2008.
SIGNED by the Mayor this 10th day of January, 2008.

Herman Welch, Mayor