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CITY COUNCIL MEETING MINUTES

AUGUST 9, 2007


1. CALL TO ORDER AND ROLL CALL: Mayor Welch called the meeting to order at 2:00 p.m. Mayor Welch and Councilors Kelly, Hanes, Woodruff, Campbell and Cutter answered the roll. A quorum was present.
2. CITIZEN COMMENTS AND CONCERNS: Cathy Davis, from Depoe Bay, addressed the Council regarding commercial fishing and the impact of poor returns of salmon. She is the project coordinator for Fishermen Extending Salmon Recovery Program.
3. COUNCIL COMMENTS AND CONCERNS: Councilor Kelly stated that the Council should formally thank the Library Board, the Friends of the Library, and the Library Director for the excellent job done on the upgrade project. Ms. Leonard indicated she would draft a letter for signatures. Councilor Kelly also noted that he volunteers with Oregon State Police, and they have a tactical plan for addressing highway safety in the Waldport area. He indicated that Bill Vanderberg from OSP would be happy to come to the next Council meeting to give a presentation if the Council so desired. Consensus of the Council was to invite Mr. Vanderberg to the next meeting. Councilor Hanes distributed a tsunami handout from the Pacific Tsunami Museum in Hilo, HI, and indicated that she was looking to obtain a video presentation for the Traffic & Public Safety Committee and/or the City Council to view. Mayor Welch gave a review of the recent disaster preparedness meeting, noting that there had been a rather low attendance, but everyone was interested in submitting applications to the County for matching funds. The proposed storage facility was completed at the Crestline school site, and the School District will be putting their preserved water there, but there is additional room for the City to store supplies as well. He suggested placing the topic on the next Council agenda for further discussion. Mayor Welch then reviewed the recent Mayor’s Conference in Salem. He also noted that he had met with Matt Garrett, Director of ODOT, and would be meeting with him again the next week in regard to City concerns. Councilor Cutter reported that the Commission on Transportation had met in Newport, and one topic that was addressed was requests from communities for funding in the next cycle. Though funding is limited, he did note that the recent collapse of the bridge in Minnesota may result in some federal dollars being allocated for bridge repair and maintenance. Councilor Campbell stated that the Scenic Byway designation for Highway 34 should be expedited, in light of the problems happening with the Highway 20 project. It was noted that this was something that Philomath was applying for, there was not much the City of Waldport could do to assist at the present time.
4. MINUTES: The Council considered the minutes from the July 12, 2007 Council meeting. Councilor Kelly moved to approve the minutes as presented. Councilor Cutter seconded, and the motion carried unanimously on a voice vote.
5. CORRESPONDENCE: None.
6. PUBLIC HEARING: None.
7. STAFF REPORTS:
 A. City Manager: Ms. Leonard reported on the meeting she and Mayor Welch had with the Governor’s transportation management team. One of the topics of discussion was the Starr/Norwood/Highway 101 intersection. She noted that they seemed surprised that the City was under the impression we would have to pay for the project, as they felt State money should be used. Award of the bid for the Downtown Revitalization Project would be addressed under "Other Issues" on the agenda. Ms. Leonard noted that the owner of the Mercantile building had responded to the City Attorney’s letter by paying the water and sewer bill, and contacting Ms. Leonard to give an update of the plans that he had for the building. She stressed in the conversation that the Council was most interested in having the exterior of the building taken care of.
 B. Public Works: Ms. Leonard provided an update of the activities in the department, noting that Mr. McClung had contacted ODOT regarding moving the 45 mph sign at the seawall, but they had again refused. Mr. McClung was working with Central Lincoln PUD to get several lights installed along Range Drive. The sludge lagoon project should be complete by the end of the month, and the waterline under the slough is nearly complete. Ms. Leonard reviewed the progress on the Lint Slough Restoration project that is being done by Oregon Department of Fish and Wildlife. They have completed phase 1, which was removal of most of the berm and two of the weirs. The next phase includes removal of the upland dam, which is where the City’s current waterline is located, and ODFW has applied for a grant to pay for core drilling the new waterline. The final phase of the project will be removal of the remaining portion of the dam will happen after the replacement of the Lint Slough bridge, which is scheduled for 2010. Ms. Leonard noted that the final restoration will probably put the City’s public works shop in a flood zone, so they are working on mitigation. The City would like to move the shop to higher ground for several reasons, but money for the relocation is currently not available. If ODFW were to purchase the property from the City in order to locate the trail head for the Lint Slough Trail there, the City might be able to utilize those funds for purchasing property someplace else to put the shop. Mayor Welch gave a brief salute to the Public Works crew for their fine work on the Range Drive shoulder-widening project.
8. COMMITTEE REPORTS: There had not been a CIF meeting.
9. INFORMATIONAL ITEMS: The Council considered the minutes from the Joint Work Session with the County Commissioners, the Planning Commission minutes from June, 2007, and the Library Circulation report. No action was necessary.
10. CONSENT CALENDAR: No items.
11. DISCUSSION/ACTION ITEMS:
 A. Appointment(s) to Traffic & Public Safety Committee: Councilor Hanes stated that two letters of interest had been received. She interviewed both applicants because she wanted to find out if they had any biases concerning traffic. Both seem qualified and prepared to serve on the committee. However, Ms. McDonald sells safety supplies to the City and her service on the Committee might be perceived as a conflict of interest. Additionally, the applicant currently lives outside the City limits, which would necessitate a change to the composition of the committee as well. Councilor Woodruff moved to appoint Mr. Syl Emery to the Traffic and Public Safety Committee. Councilor Hanes seconded, and the motion carried unanimously on a voice vote.
 B. Other Issues: Ms. Leonard noted that the bid award documentation had been distributed at the meeting, as the bid opening for the Crestline Drive and Range Drive repaving project was the previous day. If the Council awarded the bid, the contractor would be able to start around the 20th of August. The low bidder, Road & Driveway, has done work for the City before. The City will be providing doorhangers to the affected property owners to notify them of the work that is being done and suggesting alternative places to park, since once the work is started, an occupant would be only allowed to drive on the fresh pavement in a case of extreme emergency. Councilor Hanes moved to approve awarding the bid to Road & Driveway. Councilor Woodruff seconded. The motion carried unanimously on a voice vote. Ms. Leonard will check into whether it would be possible to paint a double yellow line on Crestline, along with a fog line on the east side. Councilor Woodruff noted that another area that needed attention was at Clark’s Market, where Willow Street becomes a one-way street. The arrows have almost completely faded and needed repainting.
12. EXECUTIVE SESSION: At 3:12 p.m., the Council adjourned into Executive Session pursuant to ORS 192.660 (2)(h): To consult with counsel concerning the legal rights and duties of a public body with regard to current litigation or litigation likely to be filed. The Council reconvened into Open Session at 3:28 p.m.
13. ACTIONS, IF ANY, FROM EXECUTIVE SESSION: None.
14. GOOD OF THE ORDER: Councilor Hanes asked about a municipal court report. Staff will put together an activity report for year-to-date for the next Council packet. Councilor Kelly also asked to have the monthly report from the Sheriff’s office, as Deputy Bruster had offered. He felt that the report would suffice, rather than having an officer report at the Council meeting. Councilor Cutter stated that he would still like to see an officer reporting every three or four months.
15. ADJOURNMENT: At 3:30 p.m., there being no further business to come before the Council, the meeting was adjourned.

Respectfully submitted,
Reda A. Quinlan, City Clerk

APPROVED by the Waldport City Council this 13th day of September, 2007.
SIGNED by the Mayor this 13th day of September, 2007.

Herman Welch, Mayor