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CITY COUNCIL MEETING MINUTES

JUNE 1, 2006


1. CALL TO ORDER AND ROLL CALL: Mayor Beckstead called the meeting to order at 7:00 p.m. Mayor Beckstead and Councilors Kelly, Hanes, Woodruff, Welch, Campbell and Church answered the roll. A quorum was present.
2. CITIZEN COMMENTS AND CONCERNS: Genie Papas addressed the Council regarding the idea of changing the hours for the Council meeting, noting that one reason she doesn’t attend night meetings in the winter is because of night-blindness. She also asked how citizens would find out if their concerns, which she had brought to the last meeting, were being addressed. The Mayor and Council noted their availability to any citizens wishing to discuss issues. Mayor Beckstead also suggested that maybe the Council could consider holding an open forum or workshop, to provide a more informal setting for citizens to come and talk. Clarice Sullivan and several members from the Rural Community School Partnerships program addressed the Council, thanking them for their support of the program and reviewing the recent activities of the participants.
3. COUNCIL COMMENTS AND CONCERNS: Councilor Campbell noted the ongoing concern about the Mercantile building. Discussion ensued. It was noted that the adoption of the Downtown District code language might provide leverage to address the problem. Councilor Church also suggested contacting the Fire District to ascertain if there were any fire hazard concerns. Councilor Welch reported that he had participated in the all-day meeting the previous day on Homeland Security. All the local fire districts and the Sheriff’s department were well-represented. He felt that it had been a very productive session, and noted that once the community has confirmed that there are First Responders trained in this area, it opens up opportunities for grant funding. Councilor Church noted the success of the "Green Bike" program and congratulated the Literacy Center for their work on this. Councilor Hanes thanked the City Manager and staff for their prompt response to a citizen complaint regarding a missing garbage can in the RV service area.
4. MINUTES: The Council considered the minutes from the April 25 Budget Committee meeting and the May 4, 2006 Council meeting. Councilor Welch moved to approve the minutes as presented. Councilor Kelly seconded, and the motion carried unanimously on a voice vote.
5. PUBLIC HEARING(s):
 A. State Revenue Sharing: Mayor Beckstead opened the Public Hearing. There were no comments. Mayor Beckstead then closed the Public Hearing.
 B. City of Waldport Budget for Fiscal Year 2006/2007: Mayor Beckstead opened the Public Hearing. There were no comments. Mayor Beckstead then closed the Public Hearing.
 C. Amendment of Municipal Code - Addition of Chapter 16. 30, Downtown District Zone: Mayor Beckstead opened the Public Hearing. There were no comments. Mayor Beckstead then closed the Public Hearing. Ms. Leonard noted that Mr. Lewis was present to address any question. The Council noted their comments from the workshop, and Mr. Lewis indicated he would present their concerns to the Planning Commission for review at the June 27, 2006 meeting.
 D. Alder Street Vacation. Mayor Beckstead opened the Public Hearing. There were no comments. Mayor Beckstead then closed the Public Hearing.
6. STAFF REPORTS:
 A. Sheriff: There was no representative at the meeting.
 B. City Manager: Ms. Leonard noted that the Urban Renewal District #2 had been reviewed by the County, and it was discovered a portion of the District boundary included County property. The issue had been brought before the County Board of Commissioners, and they have approved the Urban Renewal #2 Plan. Ms. Leonard indicated that she and Councilor Woodruff would be going to Salem to make a presentation to the State Parks committee regarding the City’s application. Councilor Church wondered, given the increased revenues in the Parks Fund, if it were time for the City to look at forming a Parks Department. Ms. Leonard noted that the City has hired someone to clean the parks, and the Parks Committee makes recommendations to the Council for approval of expenditures based on the adopted Parks Master Plan. Regarding the Sheriff’s department, Ms. Leonard indicated that Deputy Bruster has been diligent on code enforcement, and was successfully getting rid of some of the junk cars. Councilor Woodruff asked if Ms. Leonard would talk to Sheriff Dotson regarding the Sheriff’s policy on the seizure of vehicles following arrests for DUII and DWS.
 C. Public Works Superintendent: Mr. McClung gave an estimate of $93,000 for the complete repaving of Crestline and Range Drive. He noted that after a project of this nature, it is normal to not repave for at least a year, in order to ensure that any leaks or other problems are taken care of. Public Works staff has marked all the areas of Crestline and Range that need to be patched and paved, that will be done this summer. Councilor Welch asked that he report again when the time is right to do the overlay. Councilor Church asked about the sewer line from McKinley’s Marina, Ms. Leonard responded that the engineers are looking at the situation and should have an estimate in a month or so. Mr. McClung noted the City was also working with ODOT in looking at ways to complete the project. The South Sewer project is almost complete, the pump station is up and running but there is still a minor problem with the generator interfacing with standby power to run the pump. In response to a question from Councilor Church, Mr. McClung indicated that Mocon should have their equipment removed from the pump station area in a couple of weeks. The sewer plant had been the recipient of an unannounced inspection by DEQ, and Mr. McClung reported that the City had been compliant in all areas. The biosolids land application process was still being worked on, and it was anticipated that all would be complete by September. Regarding the speed monitor, Mr. McClung noted that they had met with Deputy Bruster, who will take the downloaded information to make a report for the Council. The post-mounted speed monitor is not yet set up, as the post has to be extended. That one should be in place in the next week or so. In regard to the old speed monitor, Mr. McClung noted that might be suitable for lower traffic conditions, but sometimes the numbers get stuck. A brief discussion ensued regarding the decoy car, and Councilor Kelly indicated the Citizen’s Patrol might be interested in assisting in the placement of the vehicle. He will bring up the issue at their next meeting.
7. COMMITTEE REPORTS: Councilor Welch reported on the last CIF meeting, the topic had been marine reserves.
8. INFORMATIONAL ITEMS: The Council considered the Library minutes and circulation report, and the Municipal Court report. There were no comments.
9. CONSENT CALENDAR: The Council considered the following: a proclamation for Beachcomber’s Days, request from the Beachcomber Days committee for street closure, the Sheriff’s contract for FY 2006/2007, and a surplus property resolution (Resolution No. 1090). Councilor Welch asked to hold out the Sheriff’s contract. Councilor Woodruff moved to approve the Consent Calendar, holding out item "C". Councilor Church seconded, and the motion carried unanimously on a voice vote. Consensus of the Council was to address the Sheriff’s contract under "Discussion/Action Items".
10. DISCUSSION/ACTION ITEMS:
 Mayor Beckstead moved Item "H" up on the agenda to accommodate the Dahls. Zack Dahl addressed the Council, explaining the request for a rate increase, and noting that this was a biannual request pursuant to the tenets of the Solid Waste Ordinance. Councilor Kelly asked if increased costs for fuel and material were anticipated in the calculation of the new rate, and Mr. Dahl confirmed. He noted that only in extremity would they have to approach the Council in an "off" year. Ms. Leonard stated that the Ordinance was very specific in the formula for calculating an allowable increase. Following a brief discussion, Councilor Woodruff moved to approve Resolution No. 1091. Councilor Church seconded, and the motion carried unanimously on a voice vote.
 Discussion ensued regarding the Sheriff’s contract. Councilor Welch indicated he had asked to take the contract out for discussion because it comprises such a large portion of the budget. He felt the Sheriff’s department has done a good job and contracting with them still remains the best way for the City to obtain law enforcement. He wondered if it would be possible to add some language to clarify the duties of the officers, specifically by adding language stating that routine patrol activity should be confined to the City of Waldport except when an emergency response outside the City was necessary. Discussion ensued. Ms. Leonard with contact Sheriff Dotson to discuss the proposal with him. Councilor Welch moved to approve the contract, with a suggestion to add the language as stated. Councilor Campbell seconded, and the motion carried unanimously on a voice vote.
 A. Consideration of Resolution Amending Budget for 05-06: Ms. Leonard explained that this was a "housekeeping " resolution to clean up the end of the fiscal year. Councilor Hanes moved to approve Resolution 1092. Councilor Welch seconded, and the motion carried unanimously on a voice vote.
 B. Consideration of Changes to Approved Budget: Ms. Leonard explained the changes, the first of which was in regard to the Library. As the library remodel would not be happening until the next fiscal year, the budget needed to be amended to reflect increased revenues of $19,700 in the General Fund, $7,700 in the Lincoln County Library District, and $37,000 in Library Donations, and increased expenditures of $8,900 for Library Materials (Memberships and Equipment), and $55,500 for Library Building Improvements. Councilor Welch moved to approve the change to the approved budget for the Library. Councilor Hanes seconded, and the motion carried unanimously. Ms. Leonard explained the second change was in regard to the Municipal Court. Staff had located reasonably priced software and would like to make the purchase in the current fiscal year. Therefore, the budget needed to be amended to reflect a decrease of $4000 in Municipal Court expenditures and an increase of $4,000 in Contingency. Councilor Welch moved to approve the amendment to the budget. Councilor Campbell seconded, and the motion carried unanimously on a voice vote.
 C. Consideration of Resolution Adopting Budget: Ms. Leonard explained that the Budget Resolution reflected the actions of the Council in amending the budget. Councilor Woodruff noted a recent article regarding the Senior Meals program and the possibility of federal funding. She moved to withdraw the donation and place it back in Contingency. Discussion ensued. Ms. Leonard suggested approving the budget with a stipulation that the donation to Senior Meals not be given until it was confirmed whether or not it was needed. Councilor Woodruff amended her motion accordingly. Councilor Welch seconded. Ms. Leonard stated she would check with COG, and if the allocation was not needed, the money would carry forward to next year. The motion then carried unanimously on a voice vote.
 D. Consideration of Resolution Authorizing an Interfund Loan: Ms. Leonard explained that this was the City’s cost associated with the Lint Slough waterline replacement. Councilor Church moved to approve Resolution 1094. Councilor Welch seconded, and the motion carried unanimously on a voice vote.
 E. Consideration of Resolution Declaring City’s Election to Receive State Revenues: Councilor Welch moved to approve Resolution 1095. Councilor Hanes seconded, and the motion carried unanimously on a voice vote.
 F. Consideration of Ordinance Vacating a Portion of Alder Street: Ms. Leonard explained the need for the vacation, and noted that she had received the promised $5000 for the Parks fund. Hearing no objections, Mayor Beckstead read Ordinance 708 by title only for the first and second readings. Councilor Welch moved to adopt Ordinance 708 as read. Councilor Hanes seconded, and the motion carried unanimously.
 G. Consideration of Annexation Request and Related Ordinance: Ms. Leonard explained that the annexation was at the request of the property owners, and therefore did not require a public hearing. The purpose of the annexation was to allow extension of sewer to the property by the developer. A brief discussion ensued regarding the impact the annexation may have on the potential extension of Whitecap Street to the Industrial Park. Ms. Leonard indicated that the property owners have not recently expressed any desire to pursue that plan. It was noted that the annexed property is not included in the Urban Growth Boundary (UGB). If the property owner(s) decide that any development would be benefitted by being with the UGB, they can request that the City pursue a UGB Boundary Amendment. The State criteria for such an amendment are quite narrow and would be met only if the developer chooses to build a "destination resort". Hearing no objections, Mayor Beckstead read Ordinance No. 709 by title only for the first and second readings. Councilor Welch moved to adopt Ordinance No. 709 as read. Councilor Church seconded, and the motion carried unanimously on a voice vote.
 H. Consideration of Resolution Setting Rates for Collection and Transportation of Solid Waste: Previously addressed.
 I. Consideration of Resolution Amending Attachment to Parks SDC Resolution No. 1075: Ms. Leonard explained that at the time Resolution No. 1075 was adopted, the intent was to allow for an annual adjustment based on the Average Construction Cost Index. The date of the adjustment was January 1 of each year. However, the Water and Sewer SDC’s are adjusted in July. For ease of tracking and other reasons, it was desirable that all the SDC’s be adjusted at the same time. Councilor Church moved to approve Resolution No. 1096. Councilor Campbell seconded, and the motion carried unanimously on a voice vote.
 J. Council Meeting Time: Ms. Leonard noted that she had distributed an email she received regarding the proposed change to daytime meetings. The writer indicated that daytime meetings would be preferable. Discussion ensued regarding the issue. Mayor Beckstead noted that it would be impossible to please everyone, but suggested trying daytime meetings for a period of six months. Following a brief discussion regarding scheduling, Councilor Campbell moved to change the Council meeting time to the second Thursday of the month at 2:00 p.m., starting in September, with a provision to review in six months to determine if it was working out. Councilor Woodruff seconded, and the motion carried unanimously on a voice vote.
12. ADJOURNMENT: At 9:05 p.m., there being no further business to come before the Council, the meeting was adjourned.

Respectfully submitted,
Reda A. Quinlan, City Clerk

APPROVED by the Waldport City Council this 6th day of July, 2006
SIGNED by the Mayor this 6th day of July, 2006

Scott Beckstead, Mayor