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CITY COUNCIL MEETING MINUTES

JULY 6, 2006


1. CALL TO ORDER AND ROLL CALL: Mayor Beckstead called the meeting to order at 7:00 p.m. Councilors Kelly, Hanes, Woodruff, Welch, Campbell and Church answered the roll. A quorum was present.
2. CITIZEN COMMENTS AND CONCERNS: Genie Papas thanked the Council for a beautiful Beachcombers Day holiday. Mayor Beckstead noted that there is a need for volunteers to come and pick up the reins, as the current set of volunteers feel they have done their best and wish to retire.
3. COUNCIL COMMENTS AND CONCERNS: Mayor Beckstead mentioned that there have been quite a few softball games held here in Waldport over the past several weekends. The City is becoming known as a destination for softball, and he encouraged the Council to promote and encourage the activity, as it adds to the vibrancy of the community. He also congratulated the girlís high school softball team for winning the State Championship.
4. MINUTES: The Council considered the minutes from the May 26 workshop and the June 1 Council meeting. Councilor Woodruff moved to approve the minutes as written, Councilor Welch seconded, and the motion carried unanimously on a voice vote.
5. PUBLIC HEARING: None.
6. STAFF REPORTS:
 A. Sheriff: No one was present. Mayor Beckstead noted the recent "blitz" was very successful, as the officers had written 16 tickets for Failure to Stop for Pedestrian on July 1. Staff noted that no tickets had been issued to Waldport residents, who appeared to be aware of the State requirements. Another such operation is being planned for September.
 B. City Manager: Ms. Leonard reported that the City had unofficially heard that the State Parks grant of $65,700 would be awarded. This is not yet official, as there will be a meeting in August to give final approval to the list, but the Cityís application ranked 14 out of 17. The money will be used for improvements to the Crestline Park, such as completing the skatepark with landscaping, putting in a restroom, paving the parking lot, putting in a bridge across the ravine, and completing the footpath. Councilor Kelly reiterated his concern for additional signage and other methods to control speeding in that area, as more children will be using the facility. Following discussion, it was decided that the Traffic and Public Safety Committee will again take a look at the issue.
 C. City Superintendent: Mr. McClung reported that the monitor for the Lint Slough outfall study will be installed on July 7. The summer paving bids had been received, and had come in right around the estimate, despite the rise in fuel costs. The extension of Keady Street is proceeding. The City is currently working with the USDA Forestry Department to renew water collection permits. The pole for the portable speed monitor has been installed on Highway 101, and additional ones have been placed at Crestline Park and at Green Drive. Public Works left the monitor out overnight to track traffic for a 24-hour period, and it seemed to work well, though they hadnít yet downloaded the information. Councilor Hanes noted that the road construction on Highway 101 is helping to slow traffic at present. Councilor Woodruff asked if it would be possible to get a monthly report on the results from the speed monitor, and Mr. McClung responded that he would work on it.
7. COMMITTEE REPORTS: CIF - Councilor Welch indicated that the last meeting had focused on sustainability, the concept of making choices based on the amount of impact on resources. Mayor Beckstead noted that many cities around the world have been pursuing sustainability at the public level and are quite successful in their efforts, though it is just now gaining popularity in the United States. Discussion ensued on the types of measures that can be taken, such as recycling, building design for energy efficiency, use of biofuels, etc. Ms. Leonard pointed out some steps the City has already taken, such as not using pesticides and herbicides, and the golf course water reclamation project. It was suggested that Councilors Welch and Woodruff work with Ms. Leonard to coordinate a presentation for a future Council meeting.
8. INFORMATIONAL ITEMS: The Council considered the Library minutes and circulation report. There were no comments.
9. CONSENT CALENDAR: The Council considered the Mutual Aid Agreement Addendum for Water Rates, between the City of Waldport and Southwest Lincoln Water District. It was noted that there had been no change from the previous year. Councilor Welch moved to approve the Consent Calendar. Councilor Kelly seconded, and the motion carried unanimously on a voice vote.
10. DISCUSSION/ACTION ITEMS:
 A. Release of Easement: Ms. Leonard explained that there had been a request from the property owner of tax lots 4300 and 4301 on Map 13-11-30BB to release a drainage easement prior to the sale of tax lot 4301. The Public Works department had determined that the easement was no longer necessary, as the drainage issue has been resolved. Councilor Welch moved to approve the release of easement. Councilor Campbell seconded, and the motion carried unanimously on a voice vote.
 B. Lincoln Regional Revolving Loan Fund: Ms. Leonard explained that the City had originally contracted with Community Services Consortium (CSC) to administer a Community Development Block Grant for housing rehabilitation intended to assist low- and moderate-income homeowners in Waldport with housing repairs. CSC has been handling the program, but it was tied to stringent Federal income guidelines and criteria which disqualified many potential recipients. Additionally, the eligibility requirements for the City changed in 1999 so that a city can no longer retain repayments of loan funds but must sub-grant the funds to a qualified 501 (c) (3) non-profit. It was suggested that the City consider transferring the program to the Lincoln Regional Revolving Loan Fund, which has now been formed to provide funding county-wide to income-qualified residents. The City would actually have more involvement in the program than hitherto, as a member of the Council or the City Manager would serve on the policy committee. The monies from the original fund would still need to be reused within the City prior to their being "de-federalized" for use in other projects, and participation on the policy committee would help to ensure that future use of the monies would happen locally as well. Following a brief discussion, Councilor Campbell moved to approve the transfer. Councilor Church seconded, and the motion carried unanimously on a voice vote.
 C. Consideration of Ordinance Amending Title 16 of the Waldport Municipal Code by Adding a Downtown District (DD) Zone: City Planner Lewis noted a summary of the discussion by the Planning Commission was included in his memorandum in the packet materials. Councilor Woodruff reiterated her concern that the property formerly owned by the Port could potentially be separated from the Middle School property, if that happened a new owner would not be able to build single-family housing under the DD zone designation. Mr. Lewis noted that the owner could apply for a zone change. Discussion ensued. Councilor Woodruff moved to exclude that property from the DD zone. Councilor Hanes seconded. Additional discussion ensued. Ms. Leonard pointed out that other properties along the bay front had similar characteristics and, for consistency, should probably also be considered for the exclusion. Mr. Lewis indicated that if the motion were to pass, the effect would be a "spot zone" of two C-1 lots, bordered by the DD zone on the west and south, and an R-1 zone on the east. He was not in favor of this, and suggested the Council consider taking the boundary all the way back to Spring Street instead. Following further discussion, the motion failed, with Mayor Beckstead abstaining, Councilor Woodruff voting "Aye", and Councilors Kelly, Hanes, Campbell, Welch and Church voting "Nay". Discussion then ensued regarding the permitted uses in the zone. Councilor Woodruff noted that the original Resource Team Report done by the Oregon Downtown Development Association advocated tourist-oriented businesses along Highway 101 and service-oriented businesses along Highway 34 and wondered if there were a way to separate out the permitted uses into those categories. A lengthy discussion ensued. It was noted that if some outright uses were changed to conditional uses, amendments would also need to be made to the "Conditional Use" section of the Code to add any restrictions or other requirements. Councilor Hanes moved to table the discussion to the next Council meeting. Councilor Woodruff seconded, and the motion carried unanimously. It was determined that Planning Commission Chair Balen should be invited to the next Council meeting to assist in the discussion.
 D. Other Issues: None.
11. GOOD OF THE ORDER: Noting further.
12. ADJOURNMENT: At 9:08 p.m., there being no further business to come before the Council, the meeting was adjourned.

Respectfully submitted,
Reda A. Quinlan, City Clerk

APPROVED by the Waldport City Council this 3rd day of August, 2006
SIGNED by the Mayor this 3rd day of August, 2006

Scott Beckstead, Mayor