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CITY COUNCIL MEETING MINUTES

DECEMBER 14, 2006


1. CALL TO ORDER AND ROLL CALL: Mayor Beckstead called the meeting to order at 2:00 p.m. Mayor Beckstead and Councilors Kelly, Hanes, Woodruff, Welch, Campbell and Church answered the roll. A quorum was present.
 City Manager Leonard presented plaques of appreciation to Mayor Beckstead and Councilor Church, and both responded by extending their thanks to the citizens of Waldport for electing them and allowing them to serve.
2. CITIZEN COMMENTS AND CONCERNS: Peter Ferris addressed the Council, noting that he was representing the Bayview Homeowners Association. He contended that there had been violations of the Solid Waste ordinance and adjured the Council to allow the residents of Bayview Mobile Home Park to have individual service. He also asked that a Council representative be appointed to administer the Solid Waste ordinance. Toni Rolfe addressed the Council regarding the continuing problem of rock sloughing onto Norwood Drive, and presented a petition signed by affected property owners in Norwood Heights. Ms. Leonard explained that the majority of the area is privately owned, with an ODOT right-of-way, and the City has only a small area of jurisdiction. Following a brief discussion, the petition was given to Councilor Welch to present to ODOT.
 Noting the presence of Deputy Bruster, Mayor Beckstead moved the Sheriff Report up on the agenda. Deputy Bruster reviewed the activity in the department over the previous month. A brief discussion ensued regarding speeding. Deputy Bruster explained that a gross deviation of the speed limit is 10 mph or more over the posted limit, though technically anything over the speed limit is considered speeding and is a citeable offense.
3. COUNCIL COMMENTS AND CONCERNS: Councilor Kelly complimented the Public Works department on the excellent job they have been doing, including the extension of Keady street. Councilor Welch thanked Councilor Church and Mayor Beckstead for their many hours of effort on behalf of the city. Councilor Woodruff mentioned that a local sustainability committee is being formed, and hoped that the Council would consider appointing a member to sit on the committee.
4. MINUTES: The Council considered the minutes from the November 9, 2006 meeting. Councilor Welch moved to approve the minutes as presented. Councilor Kelly seconded, and the motion carried unanimously on a voice vote.
5. CORRESPONDENCE: Bayview Mobile Home Letters: Previously addressed.
6. PUBLIC HEARING: None.
7. STAFF REPORTS:
 A. Sheriff: Previously addressed.
 B. City Manager: Ms. Leonard reported that the work at Keady Wayside was almost completed. They were still going to be planting 2 cypress trees and installing picnic tables. She noted that the company, Creative Landscaping, had also donated several thousand dollar’s worth of their own time and materials to the project. A proposal had been received for a donation of property, .23 acres (approximately 10,000 square feet) north of the City, near Driftwood State Park. The Assessor’s Office has a value of $49,000 on the lot, and there were no conditions attached to the offer. The property owners would like to have the transaction completed by year-end, but the paperwork had not yet been completed, so Ms. Leonard asked the Council for authority to sign on behalf of the City when the documents were received. Following a brief discussion, Councilor Welch moved to authorize Ms. Leonard to sign on behalf of the City, contingent upon a clear lot book report and a physical review of the property. Councilor Church seconded, and the motion carried unanimously on a voice vote. Ms. Leonard noted that there were vacancies on the Budget Committee and the Planning Commission, and it was still unsure whether Jackie Wolfe would be seated as a Council member, contingent upon her continuing residency in the City. Councilor Welch asked Ms. Leonard to review the City Attorney’s advice regarding the Bayview Mobile Home Park issue. Ms. Leonard responded that the Attorney determined that the requests were outside the purview of the City, as it was part of a contractual agreement between the park residents and the owner. Additionally, the ordinance specifically states that "The owner of any multiple rent facility or lease facility having two or more dwelling units shall be primarily responsible for services provided to the occupants of such facility and shall be billed for the services." Regarding the issue of supervision, Ms. Leonard noted that was language taken directly from the County’s ordinance and probably not applicable to the City, but that it would be her responsibility by default. Councilor Welch asked Ms. Leonard to draft a letter to Mr. Ferris to clarify the City’s position.
 C. Public Works Superintendent: Reporting on the Lagoon project, Mr. McClung noted that 99% of the biosolids have been removed and land-applied. The contractor was currently laying the material for the bottom. Councilor Kelly asked about ongoing maintenance, and Mr. McClung responded that it would be economical to perform the dredging every 5 or 6 years, rather than allowing the sludge to build up. He noted the costs of the project appear to be on schedule, despite the delays. A brief discussion ensued about road conditions in the City and Mr. McClung stated that the pothole filling as well as the widening of Range Drive were contracted out, and would be completed as soon as the weather permits. He noted that the recent storms had kept the crew quite busy with cleanup and repairs.
8. COMMITTEE REPORTS: None.
9. INFORMATIONAL ITEMS: None.
10. CONSENT CALENDAR: No items.
11. DISCUSSION/ACTION ITEMS:
 A. Amendment to Code re Deteriorated Buildings: Ms. Leonard indicated that the requested amendments had been made regarding occupancy and time limits for abatement. Noting no objections, Mayor Beckstead read Ordinance No. 712 by title only for the first and second readings. Councilor Welch moved to adopt the Ordinance, Councilor Kelly seconded, and the motion carried unanimously on a voice vote.
 B. Acceptance of Abstract: Ms. Leonard explained that, as there had been a vacant Council position, the abstract listed each write-in candidate individually rather than collectively. Councilor Hanes moved to accept the abstract of votes. Councilor Woodruff seconded, and asked that staff look into the reason for the large number of undervotes noted on the abstract. The motion then carried unanimously on a voice vote.
 C. Substance Abuse Policy: Ms. Leonard indicated that this policy should have been in place several years ago, according to the Personnel Policy. The Union was in agreement with the proposed language. A brief discussion ensued. Ms. Leonard noted that the City needed to adopt the policy by the end of the year for the Federal grant program, and if there were any issues they could be subsequently resolved. Councilor Welch moved to approve the Substance Abuse Policy. Councilor Campbell seconded, and the motion carried unanimously on a voice vote.
 D. Approval of Audit, FY 2005-2006: Following a brief discussion, Councilor Church moved to state that the City had received the audit, that the auditors had found the financial statements to be presented fairly in all material respects, and that a copy of the report should be filed with the Secretary of State. Mayor Beckstead seconded, and the motion carried unanimously on a voce vote.
 E. Other Issues: Councilor Kelly asked for opinions from Mayor Beckstead and Councilor Church regarding the daytime meetings. Councilor Church noted that they were in the middle of the work day. Mayor Beckstead noted that he preferred the daytime meetings, as it was more difficult to leave the office, go home, and then have to go out again. He also noted that there had been no apparent change in public attendance.
12. ADJOURNMENT: At 3:25 p.m., there being no further business to come before the Council, the meeting was adjourned.

Respectfully submitted,
Reda A. Quinlan, City Clerk

APPROVED by the Waldport City Council this 11th day of January, 2007.

SIGNED by the Mayor this 11th day of January, 2007.

Herman Welch, Mayor