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CITY COUNCIL MEETING MINUTES

AUGUST 3, 2006


1. CALL TO ORDER AND ROLL CALL: Mayor Beckstead called the meeting to order at 7:00 p.m. Mayor Beckstead and Councilors Kelly, Hanes, Woodruff, Welch and Church answered the roll.
2. CITIZEN COMMENTS AND CONCERNS: None.
3. COUNCIL COMMENTS AND CONCERNS: None.
4. MINUTES: The Council considered the minutes from the July 6, 2006 meeting. Councilor Kelly moved to approve the minutes as presented. Councilor Woodruff seconded, and the motion carried unanimously on a voice vote.
5. STAFF REPORTS:
 A. Sheriff Report: Deputy Bruster addressed the Council and provided an update on the activities in the previous month. He indicated that the traffic monitor report was interesting, and they would be employing it in different areas and with different methods to determine the impact of the presence of the monitor on traffic speed. A discussion ensued regarding the increasing numbers of uninsured drivers and the prevalence of DUII offenders in the Waldport area.
 Noting the presence of County Commissioner Bill Hall and Tom Hatley from Community Services Consortium, Mayor Beckstead moved Agenda Item 11A up on the agenda. Mr. Hall and Mr. Hatley addressed the Council regarding the necessity for establishing such a program in Lincoln County. It was noted that the resolution does not commit resources, but simply makes a statement that affordable housing and prevention of homelessness are a priority in this community. Following a brief discussion, Councilor Welch moved to approve Resolution 1097. Councilor Hanes seconded, and the motion carried unanimously on a voice vote.
 B. City Manager Report: Ms. Leonard noted she would be covering both her report and the Public Works Superintendent’s report, as Mr. McClung had a family emergency and could not be in attendance. She informed the Council that the County and the City had worked together to provide a new drop box, which would be used for ballots during elections as well as for water and sewer bills. In regard to the Downtown Revitalization Plan, Ms. Leonard noted that the traffic enhancement grant amount has been increased by $300,000 to cover the costs resulting from the delay in the project. The good news is that no match will be necessary for the additional monies. In the Public Works report, Ms. Leonard indicated that the crew has been very busy in the last month. Job Corps is painting the water treatment plant. One of the bulbouts has been poured, the other won’t be able to be done for a couple of weeks. Ms. Leonard noted that the Cedar Street sidewalk which has been discussed and planned for several years is still proving to be a difficult prospect. Original cost estimates were entirely too low, given the actual amount of work which needs to be done. The City is looking at several options, and she suggested that the Infrastructure Committee might want to take a look at that issue as well as possibly prioritizing some other projects such as paving Green Drive and widening Range Drive to put in a pedestrian walkway from Chad Drive to Highway 101, as neither of the latter projects were anticipated at budget time. Councilor Welch noted that the Committee would be willing to meet at Mr. McClung’s convenience, and also took the opportunity to thank Mr McClung for cleaning up the debris left on the City’s park property on Chad. Ms. Leonard finished the Public Works report by noting that the Ocean Hills Pump Station is finally up and running properly, and the City’s paving projects that were budgeted for this year are supposed to begin the following week.
7. COMMITTEE REPORTS: None.
8. INFORMATIONAL ITEMS: The Council considered the following items: Library Board minutes and circulation report, Municipal Court report for June & July, Planning report, and Planning Commission minutes from June, 2006. There were no comments.
9. CONSENT CALENDAR: The Council considered the approval of the Library Board Recommendation re board Reappointment & Acknowledgment of Siletz Tribal Charitable Contribution Fund Grant. Councilor Welch, moved to approve the Consent Calendar. Councilor Hanes seconded, and the motion carried unanimously on a voice vote.
10. DISCUSSION/ACTION ITEMS:
 A. Resolution re Lincoln County Affordable Housing Plan: Previously discussed.
 B. Easement for Pioneer Telephone Cooperative: Ms. Leonard reviewed her cover memo, explaining that the easement went across the 15 acre property to provide service to the Land and Sea subdivision. All utilities are proposed to be underground, so there would be no impact on the City’s park property. Councilor Church moved to approve granting the easement. Councilor Hanes seconded, and the motion carried unanimously on a voice vote.
 C. Consideration of Updated Proposal for Library Remodel: Ms. Leonard explained that it had taken a while to get the contractor to submit a complete proposal. City Attorney Mike Dowsett has reviewed the proposal and made some changes. This proposal will be an attachment to the contract, which Mr. Dowsett is also drafting. Librarian Tierce indicated that the total proposal was $127,000, and the Library has $127,950 available plus a contingency. Ms. Leonard noted that the project was being partially funded by Urban Renewal, and had a lot of community support though entities such as the Friends of the Library and the recent grant from the Siletz Tribe. Following a brief discussion, Councilor Welch moved to approve execution of the final contract by the City Manager, once it has been completed by the City Attorney. Councilor Woodruff seconded, and the motion carried unanimously on a voice vote.
 D: Consideration of Ordinance Amending Title 16 of the Waldport Municipal Code by Adding a Downtown District Zone: Ms. Leonard explained that this item had been brought forward from the July meeting. She noted that there were a couple of business owners who were anxiously awaiting the adoption of the new guidelines. Mr. Lewis indicated that the boundary of the district and permitted uses had been discussed at the last meeting, and the boundary had been approved by motion of the Council. Councilor Woodruff noted that there did not appear to be a willingness to restrict the permitted uses, but she hoped that the Planning Commission, Economic Development Committee, business owners, and the City could work together to attain the goal of a vibrant and workable downtown. A lengthy discussion ensued regarding the potential improvements to be gained by the adoption of the code language, the issues of enforcement and the need for improved signage, and the fact that revision and improvement to the development code is an ongoing process. Councilor Hanes expressed concern that current single family homes might not be able to rebuild or remodel under the new zoning requirements, but it was noted that Commissioner Powers had one of the three houses on Maple Street that could be affected and she had apparently not foreseen any such problem. Councilor Woodruff noted a concern with the reduction of parking spaces for multiple-family dwellings, which was proposed to go from 1 ½ spaces to 1. She suggested that the Council consider leaving the language as it currently is, and moved to strike item A(2) from Section 16.30.100. Councilor Welch seconded, and the motion carried, with Mayor Beckstead and Councilors Kelly, Hanes, Woodruff, Campbell and Welch voting "Aye", Councilor Church voting "Nay". Hearing no objections, Mayor Beckstead read Ordinance 710 by title only for the first and second readings. Councilor Welch moved to adopt Ordinance 710 as read. Councilor Woodruff seconded, and the motion carried unanimously on a voice vote.
 E. Other Issues: Ms. Leonard noted that the supplementary materials handed out at the meeting included a Surplus Property Resolution, which had been requested by the Library. Councilor Woodruff moved to approve Resolution 1098. Councilor Hanes seconded, and the motion carried unanimously on a voice vote.
11. EXECUTIVE SESSION: At 9:05 p.m. the Council recessed into Executive Session pursuant to ORS 192.660(2)(h): "To consult with counsel concerning the legal rights and duties of a public body with regard to current litigation or litigation likely to be filed".
12. ACTIONS, IF ANY, FROM EXECUTIVE SESSION: At 9:20 p.m., the Council reconvened into Open Session. There were no actions taken.
13. GOOD OF THE ORDER: Nothing further.
14. ADJOURNMENT: At 9:21 p.m., there being no further business to come before the Council, the meeting was adjourned.

Respectfully submitted (as amended),
Reda A. Quinlan, City Clerk

APPROVED by the Waldport City Council this 14th day of September, 2006
SIGNED by the Council President this 14th day of September, 2006

Herman Welch, Council President