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CITY COUNCIL MEETING MINUTES

APRIL 6, 2006


1. CALL TO ORDER AND ROLL CALL: Mayor Beckstead called the meeting to order at 7:00 p.m. Mayor Beckstead and Councilors Kelly, Hanes, Woodruff, Welch, Campbell and Church answered the roll. A quorum was present.
2. CITIZEN COMMENTS AND CONCERNS: Nic and Zak Dahl addressed the Council regarding automated service for sanitary disposal. This is a concept which is currently being utilized in Toledo and other parts of the county, and is proving effective. Two types of cans will be available, one for trash and one for recycling most materials, though glass will still have to be transported by the customer to the transfer station. They have noted a definite increase in recycling since implementing the commingled recycling, and ended the presentation with a request to set up an annual meeting with the Manager, Mayor and Council President to review what’s going on with the industry.
 Carol Conway addressed the Council regarding a proposed community garden at 360 Pine Street. She indicated they were going to have raised beds, and would like some help with the water bill if possible. She noted that they did not know if they were going to charge some sort of fee, but thought possibly a minimum fee for water.
 Derek Hoyt addressed the Council regarding the plans for the property surrounding the Ocean Hills subdivision and extending up to the golf course, stating that he anticipated submittal of an annexation request for additional property in the near future. His group is looking at putting in a new hotel and mixed commercial and residential use. They are working with ODOT regarding the relocation of the weigh station and the possibility of putting in a pedestrian tunnel under the highway near Patterson Park.
 Noting the presence of Ms. Turner, Mayor Beckstead moved Agenda Item 9A up on the agenda. Ms. Jean Turner, the South County’s area representative on the Lincoln County School Board, addressed the Council regarding consideration of a resolution supporting a local option levy on the May ballot. Tinker Helgerson and Susan Oshiro-Zeier also addressed the Council regarding the necessity for passage of the levy. A lengthy discussion ensued. Councilor Welch moved to approve Resolution No. 1088. Councilor Campbell seconded. Councilor Kelly noted he was uncomfortable with supporting an effort by another taxing district, and Councilors Hanes and Church agreed. Councilor Church expressed his concern that such a vote by a Council member violates the privacy of voting at the ballot box. The motion carried, with Mayor Beckstead and Councilors Woodruff, Welch and Campbell voting "Aye". Councilors Kelly, Hanes and Church voted "Nay", but assured the audience that their negative vote did not reflect a lack of support for schools.
3. COUNCIL COMMENTS AND CONCERNS: Councilor Church again stated that he felt it wasn’t proper to put the Council in a position of having to vote for or against support of the school levy. Mayor Beckstead reported on the town hall meeting with the Sheriff’s department, noting that it was very informative. Councilor Welch indicated he had attended a recent meeting with COG regarding the Senior Meals program, which was facing a 40% reduction in funding by Medicaid. They are looking at ways to continue to operate as federal monies dwindle.
4. MINUTES: The Council considered the minutes from the March 2, 2006 meeting. Councilor Kelly moved to approve the minutes as presented. Councilor Woodruff seconded, and the motion carried unanimously on a voice vote.
5. STAFF REPORTS:
 Sheriff: Deputy Miller addressed the Council and reviewed the activities of the department through the previous month. He invited interested members of the Council to attend an open house on Monday, April 10 from 5:15 p.m. to 7:45p.m. at the County Courthouse.
 City Manager: Ms. Leonard reported that the City had received full payment from 108 of the South Sewer LID participants, and the remaining 49 were either on contract or had not yet responded. The property owners on Nelson Wayside Drive had approached the City about participating in the formation of a road district for the purpose of paving. The City owns two pieces of property, but since there is no assessed value, the County needs the consent of the Council to participate in the project. Councilor Hanes moved to authorize participation, Councilor Kelly seconded, and the motion carried unanimously on a voice vote. Ms. Leonard noted the last item on her report was in regard to Crestline Park. The County jail work crew will be working on clearing the underbrush in the playground area, and then Angell Job Corps will fell some of the trees. The City was in the process of submitting a grant for improvements to the park.
 Public Works Superintendent: Mr. McClung noted the South Sewer project was about 99% complete. FEMA is currently reviewing the City’s storm damage reimbursement request. The part for the speed monitor arrived, and the factory representative will be in the City on the 13th to give operating instructions to the crew and Deputy Bruster, who will also be present. Councilor Welch suggested that Public Works coordinate the placement of the decoy patrol car with the Sheriff’s office. There is a contractor who will be submitting a bid on completion of the remaining bulbouts on Highway 34. The biosolids land application process is proceeding satisfactorily, and Mr. McClung anticipated that the work would be done in September.
6. COMMITTEE REPORTS: None.
7. INFORMATIONAL ITEMS: The Council considered the Library minutes and circulation report, and the Planning report. There were no questions.
8. CORRESPONDENCE: The Council acknowledged receipt of the letter from L. Sproul regarding concerns about the future appearance of Waldport.
9. DISCUSSION/ACTION ITEMS:
 A. Consideration of Resolution Authorizing the City to Apply for Local Government Grant for Crestline Park: Councilor Woodruff moved to approve Resolution 1089. Councilor Campbell seconded, and the motion carried unanimously on a voice vote.
 B. Consideration of Resolution Supporting Local Option Levy for Lincoln County School District: Previously addressed.
 C. Approval of Amendment to ODOT Downtown Project: Ms. Leonard explained that ODOT discovered they needed an additional amendment to their IGA, regarding the acquisition of rights-of-way in conjunction with the Downtown Revitalization project. Councilor Welch moved to approve the amendment. Councilor Woodruff seconded, and the motion carried unanimously on a voice vote.
 D. Other Issues: None.
10. GOOD OF THE ORDER: Nothing further.
11. ADJOURNMENT: At 8:53 p.m., there being no further business to come before the Council, the meeting was adjourned.

Respectfully submitted,
Reda A. Quinlan, City Clerk

APPROVED by the Waldport City Council this 4th day of May, 2006.
SIGNED by the Mayor this 4th day of May, 2006.

Scott Beckstead, Mayor



APRIL 25, 2006 (BUDGET COMMITTEE)

1. CALL TO ORDER AND ROLL CALL: The meeting was called to order at 1:32 p.m. Mayor Beckstead and Councilors Kelly, Hanes, and Welch answered the roll. Councilors Campbell, Church and Woodruff were excused. Laypersons Pat Tryon, Pat O’Neil, Alan Canfield, Scott Perkins, and Maggie Rivers answered the roll. Laypersons Dave Gordon and Leigh Hamilton were absent. A quorum was present. Also present were City Manager Nancy Leonard, City Accountant Dona Lawson, Public Works Superintendent Rick McClung, Librarian Jill Tierce, Joel Gallob from the News Times, and Genie Papas.
2. SELECTION OF BUDGET CHAIR: Mr. Welch moved to appoint Mr. Beckstead. Mr. Canfield seconded and the motion carried unanimously.
3. PUBLIC HEARING(s):
 A. City of Waldport Budget for Fiscal Year 2006/2007: Chair Beckstead opened the Public Hearing at 1:35 p.m.
 Ms. Leonard introduced the staff and Budget Committee members, and noted the supplemental packet of material distributed at the meeting. She then reviewed the budget message. Mr. Canfield asked for an explanation of Urban Renewal and the Division of Taxes, and Ms. Leonard provided a brief review of how the revenues are calculated. Mr. Canfield then asked about the projected number of new hookups, and Ms. Leonard responded that this was a very conservative estimate. Mr. Canfield’s final question had to do with the intersection of Norwood, Starr and Highway 101. Ms. Leonard responded that ODOT may not assist in the project, and the City is looking for grant monies but may also have to utilize Urban Renewal funds.
 The Budget Committee reviewed the budget comparison. Ms. Leonard explained that the Community Fund includes the Senior Center and the Parks Department. Genie Papas noted an increase of approximately 50% in retirees, resulting in a greater need for senior services, and wondered if that had been taken into consideration. Mr. Kelly asked about the reduction in Contingency, Ms. Leonard responded that more of the monies are in other categories rather than contingency. Ms. Lawson also noted the decrease in Urban Renewal contingency, due to proposed projects. Mr. Kelly asked about depreciation. Ms. Lawson responded that reserves should provide for future capital outlays. Mr. Perkins asked about expenditures on the Crestline Project, and Ms. Leonard noted it was 99% done and will be done by the end of the current year. Mr. Gallob asked about the overall change in the budget comparison, and staff responded that it was due to the completion of the South Sewer Project.
 The Committee began review of the General Fund. Mr. Beckstead asked about the reduction in Public Safety, and Ms. Leonard explained that this was mostly due to the tsunami maintenance, as a lot of work had to be done in the previous year. It was explained that the City was required to have enough money in the General Fund to carry the City through until taxes are received, so the unappropriated amount is not considered potentially expendable money like Contingency monies are. Under Transfers Out it was noted that the City has an opportunity to do a loan between funds, so the General Fund will be loaning Urban Renewal #2 funds to put in a waterline in conjunction with the McKinley sewer line that will be bored under Lint Slough. Ms. Hanes asked if the payback of that loan will take place subsequent to the transfer to reimburse Urban Renewal #1, and staff confirmed.
 The meeting was recessed at 2:05 p.m. in order to attend to the public hearings for Urban Renewal and Road District #3. At 2:12 p.m., the Budget Committee meeting was reconvened.
 The Council took up discussion of Community Contributions. Ms. Leonard explained the allocation to the Chamber of Commerce, the ballfield water and sewer, and noted that the previous year the Budget Committee had allocated $2500 to other Community Contributions. She reviewed the current requests. Mr. Canfield expressed concern about tax monies being used as charitable contributions. Mr. Kelly agreed. Mr. Welch noted that in some respects the City contributes money that improves the larger community, citing the contribution of land for the skatepark as an example. Discussion then ensued regarding the individual requests. Mr. Beckstead moved to allocate $200 to RSVP, $1000 to Senior Meals, $200 to My Sister’s Place, $1000 to the Community Partnership, and $200 to Oregon Coast Community College. The motion was seconded. Mr. Welch moved to amend the motion to increase the allocation to Senior Meals to $1500, with the $500 to come from Contingency. That motion was seconded, and carried, with Mr. Kelly and Ms. Hanes voting "Nay". Ms. Rivers then moved to amend the motion to include full funding for the Community Partnership ($3000), with the additional $2000 to come from Contingency. That motion was seconded, and carried, with Mr. Kelly and Ms. Hanes voting "Nay". Mr. Canfield then moved to amend the motion to increase the contribution to Oregon Coast Community College to $500. That motion was seconded. Ms. Hanes noted that the idea of establishing a certain set amount, such as a percentage of the contingency, and then allocating it was preferable to the method currently being employed. Mr. Welch suggested that this might be a good approach for the next budget process. The motion carried, with Mr. Kelly and Ms. Hanes voting "Nay". The main motion, as amended, then carried, with Mr. Kelly and Ms. Hanes voting "Nay". Mr. O’Neil moved to establish that in the future, 4.5% of the Contingency would be used for Community Contributions. Mr. Canfield seconded, and the motion carried unanimously.
 Mr. Welch asked about audit services, wondering if it was a State requirement that an audit has to be performed each year. Ms. Lawson confirmed, and noted that the City will have to have a single audit done as well this year, due to the amount of Federal money received.
 Discussion ensued regarding the Public Safety fund. It was noted that there had been an increase in the allocation to the Sheriff’s contract, due to the conclusion of the union negotiations. Ms. Hanes asked if there had been adequate documentation justifying the increase, Ms. Leonard confirmed. Mr. Welch asked if anything should be allocated for disaster planning and Ms. Leonard reminded the Committee that the responsibility for the tsunami sirens had been turned over to Central Oregon Coast Fire and Rescue District and they should take care of any future mailings or other such needs. However, monies can also be taken from Contingency if necessary to cover some expenses. Ms. Tryon suggested an allocation from Community Contributions to the Citizens Patrol. Mr. Canfield responded that the Citizen’s Patrol doesn’t have a bank account. A brief discussion ensued. Ms. Leonard noted that the Committee could allocate an amount to be used for gas reimbursement or purchase of items. Mr. Beckstead moved to approve a $200 donation to the Waldport Citizen’s Patrol, to be taken from Contingency. Mr. Welch seconded. Mr. Canfield indicated he would abstain from the vote. The motion then carried, with Mr. Canfield abstaining, and the rest of the Committee voting "Aye".
 A brief discussion ensued regarding Municipal Court, the need for software and the volume of citations. No changes were proposed to the budget.
 In regard to the Library Fund, Ms. Tierce informed the Committee that the construction plans have been completed and submitted for the building permit; they were also anticipating the final bid from the contractor, which will probably be higher due to the increased cost of materials. The Library may be receiving larger than anticipated funding from the Library District, probably closer to $109,000 than $102,000.
 In regard to Miscellaneous Funds, Mr. Welch asked if the City was under the State limitation on debt. Ms. Lawson responded affirmatively.
 The Committee considered the Community Fund. Ms. Leonard explained that the beginning working capital includes $18,000 from the county. The County had widened Crestline Drive and put in parking, and then gave the City the monies that had been earmarked for a trail to use for leverage for a park grant. Discussion ensued regarding safety concerns and upgrades to the skatepark facility. Ms. Leonard noted that the park grant the City had just applied for could address some of those concerns. There was also an anticipation of revenue from both the recently implemented Park SDCs and the park assessment fees that are paid by subdivisions.
 Discussion ensued regarding the Urban Renewal fund. It was noted that the Downtown Revitalization project will be starting in March of 2007, as easements for the sidewalks still need to be obtained. $18,000 has been allocated to complete the bulbouts on Highway 34, and $212,000 earmarked for the Norwood/Starr realignment. If a grant is obtained, that money could be freed up for another project. The Street Improvement allocation of $20,000 is to complete Keady Street from Broadway to Mill. Ms. Leonard noted that the Urban Renewal District #2 would be obtaining a loan from the City’s General Fund for the Lint Slough waterline bore.
 Ms. Leonard explained that Road District #3 contracts with the Street Fund to provide equipment, materials and supplies for approved projects.
 Under Public Works it was noted that an allocation for seasonal workers needed to be made by motion. Mr. McClung indicated that there is a need for someone to do work such as painting fire hydrants and other small jobs. He was asking for $3,100 for a seasonal worker. Mr. Welch moved to add $3,100 for the Seasonal Worker, with the money coming from Contingency. Ms. Hanes seconded, and the motion carried unanimously.
 Mr. Kelly asked when the current labor agreement expired, and staff responded that would be in July of 2007. Ms. Lawson noted that PERS is considering a rate increase in July of 2007 but the percentage is as yet unknown.
 Discussion ensued regarding the Street Fund. Ms. Leonard noted that the City was allowing the money to accrue somewhat in order to tackle some larger projects. Ms. Tryon asked about repairing Crestline Drive. After a brief discussion, Mr. McClung indicated that he could look into the costs and provide the information to the City Council.
 Under the Water Fund, staff noted that no water rate increase was proposed for the year. Mr. Welch noted it would be wise to keep in mind the eventual need for increasing capacity due to increased demand.
 In regard to the Sewer Fund, staff again noted that no rate increase was anticipated. In both the Water and Sewer Fund, estimated revenues were calculated on 25 new users rather than 30.
 A general discussion ensued regarding public works projects and funds. Ms. Leonard noted that FEMA would be reimbursing the City for storm damage costs, (approximately $12,000) which will help pay for the roof on the water plant. Lead paint was not detected at the small reservoir, which dramatically reduced the amount of money that needed to be allocated to the repainting project. The City had added the $.69 increase to the sewer rates in March to pay for the South Sewer project. It was noted that the pressure reducing valve needed on Waldport Heights will come out of the Distribution System Improvement Reserve. Ms. Rivers asked about the relocation of the outfall, and Ms. Leonard responded that the City will have to do its own study on the flow rates and water depths in Lint Slough. Street improvements on Range Drive are identified in the Urban Renewal #2 plan, but another funding source might be the Small Cities Allotment Grant as well, for items such as drainage improvements and sidewalks.
 There being no further comments, Mayor Beckstead closed the Public Hearing, and recessed the meeting at 4:40 p.m. to complete the Urban Renewal and Road District #3 meetings.
 B. State Revenue Sharing: At 4:45 p.m., Chair Beckstead reconvened the City of Waldport Budget Committee meeting and opened the Public Hearing on State Revenue Sharing. There were no comments, and Chair Beckstead closed the public hearing.
 Mr. Kelly moved to accept the proposed City of Waldport Budget for Fiscal Year 2006/2007 as amended, and recommend its adoption to the Waldport City Council. Mr. Welch seconded, and the motion carried unanimously on a voice vote.
 Mr. Kelly moved that the City of Waldport Budget Committee approve taxes for the 2006/2007 fiscal year at the rate of $2.3328 per $1000 of assessed value for operating purposes, and in the amount of $124,443 for the payment of bond principal and interest. Mr. Welch seconded, and the motion carried unanimously on a voice vote.
 Mr. Kelly moved to approve the State Revenue Sharing and recommend its adoption to the City Council. Mr. Welch seconded, and the motion carried unanimously on a voice vote.
4. ADJOURNMENT: At 4:48 p.m., there being no further business to come before the Committee, the meeting was adjourned.

Respectfully submitted,
Reda A. Quinlan, City Clerk

APPROVED by the Waldport City Council this 1st day of June, 2006
SIGNED by the Mayor this 1st day of June, 2006

Scott Beckstead, Mayor